Recruitment Administrator

3 weeks ago

Greater Sudbury, Canada Health Sciences North Full time

**Recruitment Administrator**:
Competition #

4571

Job Title

Recruitment Administrator

Department

Human Resources

Status

Temporary (November 2023 to November 2024)

Work Type

Full-time

Affiliation

Non Union

Shift Assignment

Days

Bilingualism Required

No

Police Check Requirement

N/A

Site

Kirkwood Site

Salary Information

$28.90 to $34.01/hour

Application Closing Date

November 15, 2023

**KEY FUNCTION**:
Provide professional and administrative support to HSN’s recruitment system and processes (e.g. union and non-union) based on legislative requirements, contractual obligations, and in support of HSN’s strategic objectives. Provide new hires with the required support and focus to ensure a positive experience as they begin their journey with HSN.

**REPORTING**:
Under the general direction of the Manager, Recruitment.

**DUTIES**:

- Provide informational and administrative support to the Human Resources (HR) department, management, and employees regarding HR activities, policies, processes, and procedures.
- Provide support to the recruitment function of HSN, including unionized, non-unionized, for all legal entities.
- Prepare, manage, and provide job postings and posting results for all competitions within HSN.
- Work collaboratively with Compensation, Managers, and HR Analysts to assist in the development, maintenance, and revision of job descriptions.
- Manage and maintain various components of the HR and careers website.
- Ensure timely processing of all transactions noted in the HRIS (e.g MyHSN) and the HR Request System (HRRS).
- Draft general forms, letters, reports, and memos as required.
- Provide employees with letters and/or memos noting any changes in their employment in a timely manner.
- Ensure compliance with collective agreements, policies, procedures, and applicable regulations; bring forward any deviations for review and remedy.
- Advise and provide support to Managers with all transactional recruitment functions, and ensure proper assignment as required.
- Provide and manage all new hires, including offers of employment, indoctrinations, and respond to general inquiries.
- Assist in the maintenance of accurate and comprehensive personnel records and documents.
- Assist and provide support to Payroll personnel as required.
- Compile and analyze various reports.
- Participate in annual and ad hoc surveys as required.
- Establish, review and revise processes and procedures related to recruitment.
- Work collaboratively with Information Technology (IT), the HRIS team and Payroll to review, manage, and update recruitment databases and information systems as required.
- Assist with HR employee and student orientation and training.
- Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
- Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
- Educate and promote health, safety and wellness in the work place.
- Represent the department or program on various committees and in meetings as required.
- Perform other duties as required.

**QUALIFICATIONS**

**EDUCATION AND TRAINING**:

- Minimum of a one (1) year Diploma in Human Resources Management (HRM) or Business Administration, from an accredited college.
- Current Certificate as a Certified Human Resources Professional (CHRP) is preferred.
- Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

**EXPERIENCE**:

- Minimum of one (1) year experience working in a HR department within a health care environment.
- Recent experience working in a unionized environment within a Recruitment and/or Labour Relations (LR) field is preferred.

**KNOWLEDGE/SKILLS/ABILITIES**:

- Demonstrated superior attention to detail with a high degree of accuracy.
- Demonstrated excellent judgment and proven analytical skills.
- Demonstrated training, experience or utilization of lean methodology for process improvement.
- Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
- Demonstrated excellent computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and patient information systems.
- Demonstrated superior interpersonal and communication skills, both written and verbal.
- Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
- Demonstrated discretion and maturity when handling confidential information.
- Demonstrated commitment to the safety of co-workers and patients.

**PERSONAL SUITABILITY**:

- Ability to use tact and discretion in dealing with health care providers and patients.
- Proven ability to work independently and in a team environment.
- Demonstrated ability to perform with mínimal supervision; to prioritize duti

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