Payroll System Analyst

2 months ago

Greater Sudbury, Canada Health Sciences North Full time

**Payroll System Analyst**:
Competition #

3081

Job Title

Payroll System Analyst

Department

Payroll

Status

Permanent

Work Type

Full-time

Affiliation

Non Union

Shift Assignment

Days

Bilingualism Required

No

Police Check Requirement

Criminal Record and Judicial Matters Check

Site

Sudbury Outpatient Centre
- Non Union Non Management

Salary Information

$29.46 to $34.66 /hr

Application Closing Date

May 3, 2023

**KEY FUNCTION**:
Maintain and ensure the integrity of the computerized payroll database and assist the Manager, Payroll with operational planning, optimizing payroll processes, overseeing and carrying out complex payroll activities, resolving related issues, and participating in payroll initiatives and projects for all North Eastern Ontario Network (NEON) partners managed by HSN.

**REPORTING**:
Under the general direction of the Manager, Payroll.

**DUTIES**:

- Create, test, implement, and manage data dictionary, attendance data templates, benefits, contracts, direct deposit banks, earnings, job codes, payroll schedule, step table, tax table values, and withholdings.
- Verify and audit the integrity of payroll data to ensure accurate remuneration of employees in compliance with legislation, policies, procedures, and union contracts.
- Run audit reports, create timecards from attendance data, compute, post, and transmit payroll; collect statistical and financial data to create specialized reports.
- Monitor payroll and related systems to ensure information is current; coordinate system updates, changes, testing and troubleshooting.
- Prepare and maintain procedure manuals.
- Process payrolls, manual cheques, severance, retirement, and grievance settlements and provide system and technical support to other NEON Partners as required.
- Respond to internal and external telephone and written inquiries regarding advanced payroll, benefits, and system issues.
- Oversee payroll activities related to pension administration, accounting matters, remittance requirements, special deduction analysis, and payroll issues.
- Provide day-to-day coaching, guidance and technical advice to Payroll staff.
- Assist with payroll procedures, including data entry, year-end processes, and reconciliations.
- Provide payroll related costing for Medical personnel as required.
- Implement all collective agreement updates as directed by HR, including dictionary and employee profile changes to vacation, benefits, base rates, premiums, and withholdings.
- Compile and balance the T4 batches and ensure year-to-date (YTD) employee data flows correctly to the Canadian Revenue Agency (CRA); format T4’s and balance YTD registers to source remittance and statement of account for current source deduction by CRA taxation number.
- Compile and balance the Member Data Collection (MDC) for the Healthcare of Ontario Pension Plan (HOOPP); create database of rebates and collections, issue statements to employees advising of repayment plans, and input data in system for processing.
- Compile Salary Disclosure report and annual earnings and assist the Manager, Payroll with yearly comparisons.
- Compile Fiscal Year End reports for year-end accounting purposes.
- Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
- Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
- Educate and promote health, safety and wellness in the work place.
- Represent the department or program on various committees and in meetings as required.
- Perform other duties as required.

**QUALIFICATIONS**

**EDUCATION AND TRAINING**:

- Minimum of a two (2) year Diploma in a Business or Accounting field, from an accredited college.
- Certification as a Payroll Compliance Practitioner (PCP) is required.
- Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

**EXPERIENCE**:

- Minimum of five (5) years’ experience working in a Payroll department within a health care environment.

**KNOWLEDGE/SKILLS/ABILITIES**:

- Demonstrated advanced knowledge of the concepts, principles, practices and techniques pertaining to the payroll function.
- Demonstrated strong organizational skills and decision making skills to address day-to-day payroll issues.
- Demonstrated problem solving and analytical skills to ensure accuracy of payroll processing.
- Demonstrated ability to coordinate, test, and implement changes to the data dictionaries.
- Demonstrated ability to lead system projects, implementation, and enhancements.
- Demonstrated knowledge of a computerized payroll system, and payroll statutory and legislative requirements.
- Demonstrated training, experience or utilization of lean methodology for process improvement.
- Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
- Demonstrated excellent com

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