Proposal Coordinator

5 months ago

Richmond, Canada Bird Construction Full time

Proposal Coordinator

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Reporting to the Business Development Lead, the Proposal Coordinator will work closely with corporate and regional buildings teams on developing, tracking and submitting proposals, and supporting business development initiatives.

The position is based in the Richmond, BC office.

What You Will Be Working On

Proposal Coordination & Business Development Support
- Coordinate the proposal preparation and submission:

- Read and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team;
- Create and distribute the responsibility matrix with the pursuit team;
- Distribute requests for information, internally, as required;
- Centralize and standardize RFP content;
- Set deadlines for content and manage;
- Strategize on proposal content and work with identified proposal lead;
- Arrange and record proposal team meetings;
- Work with proposal lead to draft tailored content;
- Manage technical content;
- Work with external vendors and stakeholders to obtain their input and information;
- Review and editing of proposal material;
- Arrange for proposal reviews;
- Copy, collate, bind, distribute, courier, deliver all proposals; and
- Share lessons learned and best practices.
- Incorporate a continuous improvement mindset post submission:

- Track proposals - submissions, successes, opportunities for improvement;
- Set-up and participate in debriefs and document feedback;
- Act as the single point of contact for all RFP, RFPQ, Expressions of Interest (EOI), and other such communications;
- Create new and update employee resumes and project sheets as needed;
- Ensure consistent look and feel for all submittals;
- Ensure proposal quality and compliance;
- Archive information and keep marketing database up to date; and,
- Maintain marketing information files, obtain project information at start of the project and create project folder. Manage and update this information as project progresses and upon completion.

What we are looking for:

- Undergraduate degree/diploma in marketing/communications, journalism or business related field
- 3-5 years’ experience in a sales, business development or marketing environment with proposal creation responsibility
- Superior written and verbal communication skills
- Ability to communicate with team members at all levels of the organization
- Experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop)
- Experience working with Microsoft Office (Outlook, Word, Excel, SharePoint, etc.)
- Experience working with a CRM tool (Microsoft Dynamics) considered an asset
- Excellent project coordination skills and understanding of key business processes
- Ability to forge, grow and maintain positive relationships
- Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
- Ability to work within tight deadlines and prioritization of work to achieve them
- Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
- Highly developed interpersonal, communication, and organizational skills
- Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
- Ability to work collaboratively with a positive att

  • Proposals Coordinator

    5 months ago

    Richmond, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...

  • Proposal Coordinator

    5 months ago

    Richmond, Canada Kinetic Construction Full time

    Kinetic Construction Ltd. (Kinetic) Together Building Better **Relationships, Passion, Continuous Improvement** Our core values are a desire to build enduring **Relationships**, a **Passion** for our business, and an endeavor for **Continuous Improvement** in all we do. We focus on teamwork, trust and, most importantly, respect for people. Our people are...

  • Proposals Coordinator

    5 months ago

    Richmond, Canada PCL Constructors Westcoast Inc. Full time

    Responsibilities Translates a proposal “vision” into a compelling proposal layout. May create compelling graphics and visual communications, involving strategic image selection and/or acquisition.  Initiates proposal planning process, including review of client requirements, development of proposal responsibility matrix and content outline,...

  • Proposal Coordinator and Office Assistant

    5 months ago

    Richmond, Canada Dragados Canada Inc. Full time

    Dragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world’s largest international construction and engineering companies), is seeking a talented and experienced Proposal Coordinator and Office Assistant to join its dynamic and energetic team. Dragados Canada was established in 2008 and has grown steadily into an...

  • Sales & Proposal Coordinator

    5 months ago

    Richmond, Canada SECURE Energy Inc. Full time

    **About Us** SECURE is a leading Waste Management and Energy Infrastructure business headquartered in Calgary, Alberta. Our extensive infrastructure network located throughout western Canada and North Dakota includes Waste Management Facilities, Industrial Landfills, Pipeline Operations, Metals & Mining, Specialty Chemicals, and Energy Infrastructure...

  • Proposal Specialist

    6 months ago

    Richmond, Canada EllisDon Full time

    Connect with us LinkedIn, Instagram, Facebook, Twitter Thinking about a change? We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting...

  • Proposal Specialist

    6 months ago

    Richmond, Canada EllisDon Corporation Full time

    **Connect with us **LinkedIn**, **Instagram**, **Facebook**, **Twitter** **Thinking about a change?** We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core **values** empower people to deliver great careers to one another and develop creative solutions for complex problems on some...

  • Proposal Development Specialist

    3 weeks ago

    Richmond, British Columbia, Canada PCL Constructors Westcoast Inc. Full time

    The role of the Proposals Coordinator at PCL Constructors Westcoast Inc. involves the development of compelling proposal layouts and the creation of professional and brand-compliant content.Responsibilities include:Translating client requirements into comprehensive proposal narratives, often involving strategic image selection and acquisition.Leading the...

  • Proposal Development Specialist

    2 weeks ago

    Richmond, British Columbia, Canada PCL Constructors Westcoast Inc. Full time

    Job DescriptionWe are seeking an experienced Proposal Coordinator - Marketing Communications to join our team at PCL Constructors Westcoast Inc. This is a unique opportunity to leverage your skills and expertise in proposal development, marketing communications, and project management to drive business growth and success.About the RoleThe successful...

  • Office Coordinator/assistant

    6 months ago

    Richmond, Canada Dragados Canada Inc. Full time

    Dragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world’s largest international construction and engineering companies), is seeking a talented and experienced Office Coordinator/Assistant to join its dynamic and energetic team. Dragados Canada was established in 2008 and has grown steadily into an industry leader in Canada,...

  • Project Coordinator

    6 months ago

    Richmond, Canada City of Richmond BC Full time

    **Project Coordinator**: The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset - _our people_. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive...

  • Development Coordinator

    6 months ago

    Richmond, Canada Wales McLelland Construction Full time

    **ABOUT WALES MCLELLAND** Wales McLelland is an industry leader, well established in BC, working mainly in the Lower Mainland. We have been in operation for over 50 years. Our success has been driven by and is thanks to our employees’ years of experience and excellence in the field. They’re the reason why we have a name that our partners trust. Simply...

  • Project Coordinator

    6 months ago

    Richmond, Canada Wales McLelland Construction Full time

    ***:The Project Coordinator will be responsible for assisting the Project Manager and Site Superintendent with the day-to-day coordination and administration of construction projects. **RESPONSIBILITIES**: - Assist in plan and specification analysis to coordinate and provide a clear interpretation of design drawings for construction - Assist the Project...

  • Operations Training Coordinator

    5 months ago

    Richmond, Canada City of Richmond BC Full time

    **Operations Training Coordinator**: The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset - _our people_. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs,...

  • Marketing Coordinator

    4 weeks ago

    Richmond, British Columbia, Canada BC Ltd Full time

    About BC LtdBC Ltd is a leading company in the industry, and we are seeking a highly skilled Marketing Coordinator to join our team. The successful candidate will be responsible for implementing communication strategies and programs, preparing written material, and providing advice on procedures and requirements for government approval of development...

  • Assistant Project Coordinator

    6 months ago

    Richmond, Canada Doxa Developments Full time

    **About us** **Responsibilities**: - Coordinate and manage construction projects from start to finish - Collaborate with project team members to ensure project goals and objectives are met - Develop and maintain project schedules, budgets, and timelines - Monitor project progress and provide regular updates to stakeholders - Conduct site visits and...

  • Business Development Coordinator

    2 months ago

    Richmond, Canada Kinetic Construction Full time

    Kinetic Construction Ltd. (Kinetic) Together Building Better **Relationships, Passion, Continuous Improvement** Our core values are a desire to build enduring **Relationships**, a **Passion** for our business, and an endeavor for **Continuous Improvement** in all we do. We focus on teamwork, trust and, most importantly, respect for people. Our people are...

  • Construction Coordinator

    2 months ago

    Richmond, Canada Pinchin Ltd. Full time

    **Pinchin Ltd.** **Construction Coordinator** **British Columbia** **Responsibilities**: - Assist with preparation of scope of work and deliverables - Prepare complete tender packages - Participate in project meetings with contractors and consultants, prepare meeting minutes - Coordinate construction schedule and activities; multiple projects - Issue...

  • Sales and Marketing Coordinator

    4 days ago

    Richmond, Canada Finesse Decor Company Full time

    **Job Title**: Sales and Marketing Coordinator **Company**: Finesse Decor Company **Location**: Richmond, BC **Job Type**: Full-Time **Reports To**: Director **About Us**: At **Finesse Decor Company** we are an artistic team of designers and event professionals who specialize in creating unforgettable event experiences for our clients. From intimate...

  • Project Coordinator

    6 months ago

    Richmond, Canada J&S Sales Full time

    On behalf of our client, J&S Sales in Richmond, BC, we are searching for a highly skilled and detail-oriented Project Coordinator to join their team. J&S is an industry leader in commercial HVAC sales. Stocking a variety of trusted and respected brands, they provide a range of HVAC products. In addition, they supply comprehensive parts and services to their...