Proposal Coordinator and Office Assistant
5 months ago
Dragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world’s largest international construction and engineering companies), is seeking a talented and experienced Proposal Coordinator and Office Assistant to join its dynamic and energetic team.
Dragados Canada was established in 2008 and has grown steadily into an industry-leader in Canada, with offices in Toronto, Vancouver and Montreal, successfully performing a variety of large-scale transportation, bridge, dam, tunnel, and other major infrastructure projects.
**Note: The duties of this role will be conducted from the reception area.**
**Responsibilities**:
- Assist senior management and other employees with administrative duties and proposal/project support (document control, meeting minutes, etc.) as requested and maintain appropriate interpersonal relationships with employees and peers
- Draft, proofread, edit and format correspondence, reports, presentations, proposals and other materials/documents
- Perform a wide range of diversified administrative functions including but not limited to answering the phone, photocopying, mail, couriers, organizing materials and filing
- Make travel arrangements and process travel expense reports for senior management
- Greet guests, respond to telephone and electronic inquiries from the public, other offices, suppliers, building administration, liaise with caterers as needed
- Liaise with landlord(s) regarding building notices, office improvements, etc.
- Maintain records and project files, and revisions/updates
- Prepare comprehensive admin and financial documents and forms
- Support the on-boarding of new hires by assisting with the assignment of workstations and ordering supplies and ensuring that workstations are cleaned and ready for new hires
- Schedule repairs and service calls with suppliers for office equipment, furniture, office space and other
- Coordinate with IT regarding the distribution and care of cell phones, laptops and other IT equipment
- Perform other related duties as required
**Qualifications**:
- College diploma in Office Administration or other related discipline
- Minimum 2 years of office administration and/or proposal coordination experience
- Practical experience carrying out clerical and administrative duties
- Intermediate to advanced computer skills, including MS Office (Word, Excel, Power Point and Outlook)
- Excellent interpersonal, and verbal and written communication skills
- Well-organized, detail-oriented individual who takes pride in their work and ensures work is always completed to the highest degree of accuracy
- Ability to solve problems quickly in a fast-paced environment
- Minimum of 2 years of experience in proposal coordination
**_ Appropriate accommodations will be provided upon request throughout the recruitment and hiring process._**
**_ #LI-EK1_
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