Office Administrator

2 months ago

Edmonton, Canada POWER Engineers, Inc. Full time

**Office Administrator / Receptionist**:
Power Engineers Canada is seeking an office administrator / receptionist for our Power Delivery team. This is a full-time in-office position located in our Edmonton, Alberta office. This position is responsible for coordinating office operations and the point of contact for general office administrative activities.

**Roles and Responsibilities**:

- Perform general office tasks: answer phone, greeting & support guests, ship & receive packages, book conference rooms, order catering, etc.
- Provide assistance to managers and other department personnel
- Assist with onboarding of new staff
- Type, edit, and proofread documents and presentations
- Attend meetings and prepare meeting minutes and action items
- Schedule and organize meetings
- Make travel arrangements
- Weekly monitoring of various tender sites for potential opportunities
- Data entry, invoice/expense reconciliation
- Manage office supplies inventory
- Assist in organizing office special events (team lunches, holiday parties)
- Maintaining common areas and reception areas of the office
- Support remote IT team as required in ensuring local computers and equipment are functioning properly
- Coordinate with internal and external contractors for fire inspections, building maintenance, IT updates, cleaning, furniture, etc.
- Assist with local Health, Safety, and Environment committees with safety programs, including ordering Safety supplies and preparation for annual safety audits
- Maintain consistency with POWER administrative practices

**Required Education/Experience**:

- High School diploma required
- 1+ years previous experience in an office or engineering environment
- Proficiency in MS Word, PowerPoint, Outlook, Excel, and OneNote
- Familiarity with a wide range of office equipment - printers, audiovisual, conference phones
- Strong organization and customer service skills
- Excellent time management skills and ability to prioritize work
- Strong attention to detail
- Excellent written and verbal communication skills
- Class 5 license with a vehicle to utilize for local travel to execute tasks. Mileage is reimbursed

**Desired Education/Experience**:

- Document control experience
- Document editing & formatting experience
- Exposure to MS Visio, MS Project, Bentley ProjectWise software
- Experience with OneDrive, Adobe/Bluebeam, Microsoft Teams, SharePoint
- Accounting experience
- Certifications in business administration or similar

At POWER Engineers, you can have a rewarding career on every level. Our philosophy is simple: Do Good. Have Fun. Build Success

You’ll work on fun and challenging projects and initiatives. You’ll have the chance to make a positive impact on society and the environment. And you’ll find the support, coaching and training it takes to advance your career.

Since we’re employee-owned, we get to make POWER a great place to work. That includes providing competitive compensation, professional development and a full benefit package:

- Medical/Dental/Vision
- Maternity Leave
- Parental Leave
- Paid Holidays
- Vacation/Paid Sick Leave
- Voluntary Life Insurance
- RRSP
- Corporate Wellness Program

POWER is a fun engineering firm. That might seem contradictory to some, but it works for us

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