Scheduling Clerk

3 weeks ago

Ottawa, Canada The Royal Ottawa Mental Health Centre Full time

**Position Information**

**Posting Number**:

- ROM24-411E**Title**:

- Scheduling Clerk (Casual)**Position Status**:

- Casual**FTE**:

- 0**Job Schedule**:

- Days/Evenings/Weekends**Department**:

- Scheduling**Union**:

- CUPE Local 942**Site**:

- Royal Ottawa Mental Health Centre**About The Royal**
- As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education._

**Objectives**:

- Collaborates with the Program Managers to ensure adequate and appropriate staffing of the hospital is maintained throughout the designated programs.
- Maintains and enters data into the ESP staffing system under the direction of the Supervisor, Central Scheduling Office.
- Utilizes technical support from IT and Kronos (ESP Scheduling system) as appropriate.
- Ensures all staff hours are supplied to the payroll department either electronically via the payroll generating component of ESP or via manual Empath pay cards if necessary.
- Provides a written report at the end of each shift of the relevant information for the oncoming Scheduling Clerk, the Program Manager, as well as a verbal report to the Program Managers when they are on duty.
- Gives a verbal update on relevant staffing issues to the Program Manager on request and apprises the relevant Program Manager of any urgent and/or pertinent staffing issues i.e. late book offs, shortage of staff for a shift, overtime of nurses and orderlies, etc.
- Keeps Supervisor, Central Scheduling Office apprised when casual employees are not submitting availability as per protocol.
- Provides requested reports, schedules and rotations which can be generated by the ESP system.
- Maintains confidentiality (Non-disclosure of staff names, addresses or phone numbers to other staff members and /or general public)
- Ensures all requests for information, which may have been generated or retained in the scheduling office, are directed to the Program Manager for nursing.
- Provides customer service related to scheduling and timecards.
- Enhances the quality, organization, delivery and outcomes of assigned units through staffing related functions.

**Key Duties**:
**Scheduling support & coverage**
- Schedules in accordance to and following all the collective agreement guidelines.
- Assures unit coverage by calling in staff as necessary for short and long term replacement for vacation, stats, illness, leave of absence, education, etc as requested by Program Managers and/or Directors.
- Advises Program Manager on relief availability and quotas if requests exceeds guidelines on replacement or availability of relief staff
- Books agency staff through external agencies following depletion of internal staff availability & informing the Program Manager.
- Processes staffing requests from Program Manager for leaves and Master schedule changes.
- Monitors, updates and maintains availability for employees and all units.
- Track vacancies and follow up with Program Managers biweekly for any changes, movements, terminations, new hires, etc.
- Under direction of Supervisor, Central Scheduling Office create temporary assignments as requested.
- Identifies staffing replacement problems as they arise and informs Program Managers and Supervisor, Central Scheduling Office.
- Communicates with OHSS and the Program Manager concerning employees on modified work or accommodated employees and ensure proper coding for payroll.
- Maintains clear and timely communication with co-workers, Manager, unit staff and Program Managers
- Produces bi-weekly schedules for all units.
- Meets with Program Managers to discuss their needs/assignments/lines, etc.

**Payroll Development**
- Enters and changes shift codes in the system to reflect any changes in daily activities which affects payroll.
- Ensures overtime worked, in charge premiums and responsibility pay is recorded.
- Informs Program Managers and employees of discrepancies in pay information for clarifications prior to time card entry and does appropriate corrections.
- Ensures entries to timecards prior to time card generation and submission to payroll.
- Maintains and creates manual pay cards for staff not in the computerized staff scheduling system (ie. new staff, fix pay errors)
- Informs the Program Manager, when an employee seeks information re concerns with coding, balances and errors etc. If the Accounting department and/or HR must be involved involve the Supervisor, Central Scheduling Office as well as the Program Manager
- Develops a process for maintaining Nursing Employment Agency invoices under the direction of the Supervisor, Central Scheduling Office. Verifies invoices recei

  • Scheduling Clerk

    5 months ago

    Ottawa, Canada The Royal Ottawa Mental Health Centre Full time

    **Position Information** **Posting Number**: - ROM23-408E**Title**: - Scheduling Clerk (RFT 1.0 FTE)**Position Status**: - Regular Full-time**FTE**: - 1**Job Schedule**: - Days/Evenings/Weekends**Department**: - Scheduling**Union**: - CUPE Local 942**Site**: - Royal Ottawa Mental Health Centre**About The Royal** As one of Canada’s foremost mental...

  • Patient Scheduling Clerk

    6 months ago

    Ottawa, Canada Queensway Carleton Hospital Full time

    **General Posting Information** **POSITION**: - Patient Scheduling Clerk**DEPARTMENT**: - Diagnostic Imaging**CONDITIONS**: - Casual**SHIFTS**: - Days / Evenings / Weekends 7.5 Hours per shift - **WAGE RANGE**: - Scale Minimum Maximum NONU $24.18/hr $29.01/hr**RESPONSIBILITIES**: - Receive, schedule, file and coordinate all booking requests for...

  • Scheduling & Ward Clerk (Pt Weekends)

    6 months ago

    Ottawa, Canada Extendicare Full time

    **Job Description**: Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 senior care and living centers as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors’ population in Canada. Our...

  • Scheduling & Ward Clerk (Pt Weekends)

    3 months ago

    Ottawa, Canada Extendicare Full time

    **Job Description**: Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 senior care and living centers as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors’ population in Canada. Our...

  • Scheduling Clerk

    5 months ago

    Ottawa, Canada The Royal Ottawa Mental Health Centre Full time

    **Position Information** **Posting Number**: - ROM24-107E**Title**: - Scheduling Clerk (Casual 0.0 FTE)**Position Status**: - Casual**FTE**: - 0**Job Schedule**: - Days/Evenings/Weekends**Department**: - Scheduling**Union**: - CUPE Local 942**Site**: - Royal Ottawa Mental Health Centre**About The Royal** - As one of Canada’s foremost mental health...

  • Scheduling Clerk

    6 months ago

    Ottawa, Canada The Royal Ottawa Mental Health Centre Full time

    **Position Information** **Posting Number**: - ROM24-244E**Title**: - Scheduling Clerk (RPT 0.3 FTE)**Position Status**: - Regular Part-time**FTE**: - 0.3**Job Schedule**: - Days/Evenings/Weekends**Department**: - Scheduling**Union**: - CUPE Local 942**Site**: - Royal Ottawa Mental Health Centre**About The Royal** - As one of Canada’s foremost...

  • Patient Scheduling Clerk

    5 months ago

    Ottawa, Canada Queensway Carleton Hospital Full time

    **General Posting Information** **POSITION**: - Patient Scheduling Clerk**DEPARTMENT**: - Diagnostic Imaging**CONDITIONS**: - Temporary Full-time for approximately six (6) months**HOURS**: - Approximately 75.0 Bi-weekly Hours**SHIFTS**: - Days - 7.5 Hours per shift - **WAGE RANGE**: - Scale Minimum Maximum NONU $26.87/hr...

  • Staffing and Scheduling Clerk X2

    5 months ago

    Ottawa, Canada healthcarecan Full time

    **Requisition # STAFF001399 (PSAC Bargaining Unit)** **Casual on Call - No Guaranteed Hours** **This position is at the L04 level with an hourly pay range of $31.28 to $39.58** **Are you looking to be part of an exceptional and passionate health care team in one of Canada’s most spectacular natural environments with vast and stunning wilderness at your...

  • Employee Scheduling Clerk

    6 months ago

    Ottawa, Canada Queensway Carleton Hospital Full time

    **General Posting Information** **POSITION**: - Employee Scheduling Clerk**DEPARTMENT**: - Human Resources**CONDITIONS**: - Full-time**HOURS**: - Approximately 75.0 Bi-weekly hours**SHIFTS**: - Days / Evenings / Weekends- 7.5 hours hours per shift- **WAGE RANGE**: - Scale Minimum Maximum- NONU $24.18/hr $29.01/hr**RESPONSIBILITES**: - The incumbent...

  • Employee Scheduling Clerk

    5 months ago

    Ottawa, Canada Queensway Carleton Hospital Full time

    **General Posting Information** **POSITION**: - Employee Scheduling Clerk**DEPARTMENT**: - Human Resources**CONDITIONS**: - Full-time**HOURS**: - Approximately 75.0 Bi-weekly hours**SHIFTS**: - Days / Evenings / Weekends- 7.5 hours hours per shift- **WAGE RANGE**: - Scale Minimum Maximum- NONU $26.09/hr $31.62/hr**RESPONSIBILITES**: - The incumbent...

  • Employee Scheduling Clerk

    6 months ago

    Ottawa, Canada Queensway Carleton Hospital Full time

    **General Posting Information** **POSITION**: - Employee Scheduling Clerk**DEPARTMENT**: - Human Resources**CONDITIONS**: - Part-time (FTE 0.40)**HOURS**: - Approximately 30.0 Bi-weekly hours**SHIFTS**: - Days / Evenings / Weekends- 7.5 hours hours per shift- **WAGE RANGE**: - Scale Minimum Maximum- NONU $26.09/hr $31.62/hr**RESPONSIBILITES**: - The...

  • Employee Scheduling Clerk

    5 months ago

    Ottawa, Canada Queensway Carleton Hospital Full time

    **General Posting Information** **POSITION**: - Employee Scheduling Clerk**DEPARTMENT**: - Human Resources**CONDITIONS**: - Part-time (FTE 0.20) for approximately twelve (12) months**HOURS**: - Approximately 15.0 Bi-weekly hours**SHIFTS**: - Days / Evenings / Weekends- 7.5 hours hours per shift- **WAGE RANGE**: - Scale Minimum Maximum- NONU $26.09/hr...

  • Employee Scheduling Clerk

    5 months ago

    Ottawa, Canada Queensway Carleton Hospital Full time

    **General Posting Information** **POSITION**: - Employee Scheduling Clerk**DEPARTMENT**: - Human Resources**CONDITIONS**: - Temporary Full-time for approximately four (4) months**HOURS**: - Approximately 75.0 Bi-weekly hours**SHIFTS**: - Days / Evenings / Weekends- 7.5 hours hours per shift- **WAGE RANGE**: - Scale Minimum Maximum- NONU $24.18/hr...

  • Law Clerk

    2 months ago

    Ottawa, Canada Grenier Law Full time

    **Overview** Position: Experienced law clerk (five years plus legal assistant or law clerk experience mandatory). **Responsibilities** - Experience in civil litigation (plaintiff personal injury / Accident Benefits an asset) - Preparing undertakings charts, obtaining productions; answering undertakings - Computer literate, including proficiency with MS...

  • Produce Clerk

    6 months ago

    Ottawa, Canada Mid-East Food Center Full time

    Mid-East Food Center is looking for a motivated and friendly produce clerk to be responsible for the stocking and arranging of fruit and vegetables. Produce clerk is responsible for the stocking and arranging of fruit and vegetables. The produce clerk's duties include following health and safety regulations, informing management of low stock, ensuring that...

  • Litigation Law Clerk

    2 months ago

    Ottawa, Canada Grenier Law Full time

    Experienced law clerk (five years plus legal assistant or law clerk experience mandatory). Skills: - Experience in civil litigation (plaintiff personal injury / Accident Benefits an asset) - Preparing undertakings charts, obtaining productions; answering undertakings - Computer literate, including proficiency with MS Office, including Word, Outlook; Clio,...

  • Patient Scheduling

    5 months ago

    Ottawa, Canada Queensway Carleton Hospital Full time

    **General Posting Information** **POSITION**: - Patient Scheduling / Administrative Control Clerk **DEPARTMENT**: - Medical Clinics - OTN / SSTIC / Virtual Care**CONDITIONS**: - Temporary Part-time (0.50 FTE) for approximately ten (10) months**HOURS**: - Approximately 37.5 Bi-weekly Hours**SHIFTS**: - Days- 7.5 Hours per shift- **WAGE RANGE**: -...

  • Site Clerk

    5 months ago

    Ottawa, Canada The Taggart Group of Companies Full time

    **Job Title**: Site Clerk **Reports to**: Site Superintendent **Company**: Tamarack Homes **Location**: Meadows **Date Prepared**: June 2020 **Tamarack Homes** Tamarack Homes has a legacy of home-building in Ottawa that dates back to the 1940s when Harold Taggart began building homes for returning war veterans. Since then we have built hundreds of...

  • Site Clerk

    5 months ago

    Ottawa, Canada The Taggart Group of Companies Full time

    **Job Title**: Site Clerk **Reports to**: Site Superintendent **Company**: Tamarack Homes **Location**: Meadows **Date Prepared**: June 2020 **Tamarack Homes** Tamarack Homes has a legacy of home-building in Ottawa that dates back to the 1940s when Harold Taggart began building homes for returning war veterans. Since then we have built hundreds of...

  • Accounting Clerk

    5 months ago

    Ottawa, Canada FCi (Fleming Communications Inc.) Full time

    **Are you looking for a challenging yet rewarding role in a company that’s always on the move? Then FCi might be a great fit for you. We are looking for an experienced Accounting Clerk for our busy office located near the Ottawa Trainyards.** FCi is looking for an experienced accounting clerk that will compliment our existing team and contribute...