Communities & Outreach Coordinator (Full Time)
1 week ago
**Employment Opportunity**
**Communities & Outreach Coordinator (Full Time)**
**TO Live**
**Toronto, Canada**
TO Live’s Communities & Outreach (C&O) Department supports TO Live’s purpose to amplify the role of performance spaces as a force for social engagement, cultural exchange, and creative innovation. It is responsible for a variety of activities that help TO Live engage deeply with a broad range of communities reflective of the diversity of Toronto. The Department is responsible for public programming, outreach, and other activities including workshops, masterclasses, and artist talks that amplify the reach and impact of TO Live Presents programming, and a full calendar of community and other curated events. The (C&O) Department has a particular focus on youth, under
- represented communities, and audiences and participants with special needs.
This position supports the Communities & Outreach Director in the creation and implementation of TO Live’s Communities & Outreach (C&O) Program. Responsibilities include administration, internal event communications, community outreach, and supporting the facilitation of a broad array of educational and community engagement programs designed to engage all ages with TO Live. This position is mandated to serve community needs, support artists, promote performing arts, and develop audiences.
**ACTIVITIES AND RESPONSIBILITIES**
- Support the planning and coordination of C&O events including but not limited to:
- Arts & Wellness programs for families and older adults
- Talks, Masterclasses & Workshops programmed around TO Live Presents events
- Neighborhood and Community initiatives that support TO Live’s ambition to activate all three venues as cultural centres and community hubs more fully including day camps, community classes, and special projects such as Doors Open Toronto.
- Events, rehearsals, and workshops undertaken by partnership organizations.
- Administrative responsibilities:
- Support the Director in maintaining mutually beneficial working partnerships with artists, community groups, and other individuals and organizations in support of C&O’s purpose and programming.
- Support the Director in the effective sharing of information between C&O and other TO Live departments, in particular Marketing and Communications and Development.
- As assigned, create and execute contracts and letters of agreement for partners and artists.
- Maintain documentation and filing systems.
- Input and maintain accurate records in EBMS (TO Live’s event booking system).
- Record audience data and maintain feedback forms for programs and projects as required.
- As required, liaise with the Producing and Production staff on event budgets and operational logistics necessary to deliver C&O activities.
- Raise purchase orders and liaise with finance as required to ensure payments are up to date
- Ensure timely and accurate updates to all C&O tracking documents, notifying director of any material variations as needed.
- As assigned, support marketing department needs including but not limited to website edits, copywriting, facilitating event registration platforms, and targeted community outreach.
- As assigned, research opportunities for C&O for review by the Communities & Outreach Director.
- As assigned, attend webinars, training, and networking events relating to arts education, Inclusion Diversity Equity Accessibility (IDEA), and other applicable fields.
- Perform other coordination and administrative duties and projects as assigned by the Communities & Outreach Director or designate.
**JOB SPECIFICATIONS**
**Required**
- Minimum experience two years in related position(s)
- Strong interpersonal and communication skills, customer service experience is an asset
- Enthusiasm for and knowledge of the performing and/or visual arts is desirable.
- Excellent written (editing & proofreading) skills
- Attention to detail
- Excellent event planning, coordinating, organizing, and scheduling skills
- Ability to handle multiple tasks and meet strict deadlines
- Proven ability to build and cultivate community and/or school relationships
- Knowledge of Microsoft Office Suite
- Vulnerable Sector Clearance (will be submitted by TO LIVE upon hiring)
**Desirable**
- Knowledge of facility practices and unionized venues
- Experience with Photoshop, Indesign, Canva, or similar design software
- First aid and CPR training
- Existing partner relationships and experience working with external partners
**WORKING CONDITIONS**
- Flexibility in hours and schedules and include work on nights and weekends as required
- Lack of natural light in workplace
- Travel between TO LIVE venues as required
- Adhere to the TO Live Health & Safety policies and protocols including Covid vaccine and guidelines.
**THE ORGANIZATION**:
TO Live is one of Canada’s largest multi-arts organizations, operating three iconic venues: Meridian Hall, the St. Lawrence Centre for the Arts and Meridian Arts Cent
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