Project Coordination Manager, Leased Spaces

3 weeks ago

Halifax, Canada BGIS Full time

SUMMARY

The Project Coordination Manager, Leased Spaces provides oversight and coordination of stakeholders on projects in leased space in the RP1 Contract. They are responsible for the overall coordination of external stakeholders including the client, tenant, landlords and their consultants and contractors as well as internal delivery partners to achieve the successful delivery of projects in leased space in alignment with the client objectives, budget and schedule.

The LAS Manager works closely with Sr Workplace Strategists, LAS coordinators and Project Delivery and Professional Services partners to oversee and support the successful delivery and administration of these projects.

KEY DUTIES & RESPONSIBILITIES

LAS Project Intake & Requirements Definition
- Supports the intake process for new LAS project requests working with the Program Directors to define project requirements and resourcing approach.
- Facilitates requirements gathering and needs assessment using the provided framework to ensure a clear and comprehensive scope of work is identified.
- Supports the documentation of the detailed scope of work, order of magnitude schedule and cost estimate.

Stakeholder Onboarding and Coordination
- Actively engages all internal and external stakeholders and delivery partners.
- Clearly communicates roles, responsibilities and project requirements.
- Defines, documents and communicates protocols for communication, deliverables and information sharing with all stakeholders.
- Provides requirements and standards information to external stakeholders and ensures understanding of client requirements for each project.
- Establishes regular meeting cadence, agendas and invitations.

Oversight & Administration
- Oversees the activities of the internal and external project team members and monitors task completion.
- Communicates progress, issues and challenges to stakeholders.
- Facilitates solution development and risk mitigation strategies.
- Performs administration activities including review of landlord invoice submissions, consultant submittals and deliverables, tracking change notices and decisions.
- Collaborates with additional service line partners as required.
- Provides regular status reporting to the client. - Ensures projects are delivered on time, in accordance with the defined scope of work, budget requirements and security requirements.

Relationship Management
- Develops and maintains effective relationships with clients, tenants and external stakeholders and project delivery partners including landlords, contractors and consultants.
- Manages all escalations in partnership with the Program Director.
- Effectively and pro-actively communicates with stakeholders, such as Clients, contractors and industry bodies (as required) to ensure Client satisfaction.
- Develops strong internal relationships with other line of business leads in order to ensure alignment and promote and support integrated delivery of services - One BGIS.

Quality Management
- Delivers services in accordance with all documented processes, work instructions and policies to ensure consistency, repeatability and alignment with BGIS / Client needs respect to key delivery sub-processes, such as document management, change management, scope management, schedule management, cost management, quality management, team management, communications management, risk management, procurement, approvals, close-out.

Reporting & Communication
- Provides reporting to the client on a regular basis for each project as defined by the delivery plan.
- Provides information as required to support regional reporting requirements.

KNOWLEDGE & SKILLS
- University or College Degree (Bachelors level or greater).
- Education and certification in one or more of the following areas: Interior Design, Change Management, Project Management, Facilities Management or related fields. (3-5 years’ experience in the area of workplace and or project delivery services including but not limited to interior design, project management, corporate real estate.)
- Excellent communication skills.
- English / French bilingual is an asset. (Experience in customer service and client-facing activities)
- Effective leadership skills and management skills Experience working on corporate real estate projects.
- Skilled in critical thinking.
- Has excellent relationship-building and relationship management skills. (Experience managing customer relationships)
- Excellent influencing and conflict resolution skills. (Experienced in leading complex project teams and stakeholder groups)
- Excellent problem-solving skills. (Experience in facilitating workshops and other engagements for problem-solving and or requirements gathering and discovery.)
- Organizational skills and attention to detail.
- Able to meet requirements for Federal Security Clearance.

Licenses and/or Professional Accreditation
- None Required.

  • Manager, Specialty Leasing

    2 weeks ago

    Halifax, Canada Halifax Shopping Centre - Primaris REIT Full time

    **Manager, Specialty Leasing** Primaris REIT is currently hiring a dedicated and enthusiastic Specialty Leasing Manager to join the team on site at our Halifax Shopping Centre in Halifax, Nova Scotia. If you have a positive, team-focused attitude, strong negotiation skills, and thrive in a dynamic, fast-paced environment, this exciting opportunity is...

  • Facilities Project Coordinator

    2 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Service Nova Scotia and Internal Services **Location**:HALIFAX **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**:25-Jul-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At Service Nova Scotia, we impact every citizen, business and municipality in Nova Scotia. Our mandate is to...

  • Leasing Coordinator

    1 week ago

    Halifax, Canada Northview Residential REIT Full time

    At Northview, we are a passionate, community-focused team dedicated to making our properties the best they can be. We are proud to live, work, and play in the neighborhoods we serve, next to our residents, hotel guests, and commercial tenants across Canada. We are looking for a**Leasing Coordinator**to join our Residential team in **Halifax & Dartmouth,...

  • Space Planner

    2 weeks ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:191784 **Department/Program**:Redevelopment Space and Leasing, Facilities, Redevelopment, Protection & Business **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: Non-union, Management/Non Union Bargaining Unit **Compensation**:...

  • Leasing Manager

    3 weeks ago

    Halifax, Nova Scotia, Canada Roscoe Property Management Full time

    OverviewLooking for something different? We ARE that something different at RPM Living. Dynamic and fast growth culture and multiple nationwide opportunities let YOU shape your future with us. Top industry pay and benefits, best industry practices, career training and education, people-first focus...… we show you the way to success.The position: The...

  • Leasing/legal Administrator

    2 weeks ago

    Halifax, Canada Plaza Retail REIT Full time

    Plaza REIT is a market-leading retail developer, owner and property manager focused on Ontario, Quebec and Atlantic Canada. Plaza's portfolio includes interests in 255 properties totaling approximately 8.6 million square feet across Canada. Plaza's properties include a mix of open-air centres, stand-alone small box retail outlets and enclosed shopping...

  • Leasing Specialist

    1 week ago

    Halifax, Canada United Gulf Developments Full time

    United Gulf Developments is a prominent Nova Scotia developer with a wide range of projects incorporating progressive ideas from mixed-use master-planned communities to urban revitalization projects and multi-unit residential complexes. Dedicated to providing exceptional leasing services for both commercial and residential properties, we are actively...

  • Leasing Agent

    2 weeks ago

    Halifax, Canada United Gulf Developments Full time

    United Gulf Developments is a prominent Nova Scotia developer with a wide range of projects incorporating progressive ideas from mixed-use master-planned communities to urban revitalization projects and multi-unit residential complexes. Dedicated to providing exceptional leasing services for both commercial and residential properties, we are actively...

  • Sales and Leasing Specialist

    3 weeks ago

    Halifax, Canada United Gulf Developments Full time

    United Gulf Developments is a prominent Nova Scotia developer with a wide range of projects incorporating progressive ideas from mixed-use master-planned communities to urban revitalization projects and multi-unit residential complexes. Dedicated to providing exceptional leasing services for both commercial and residential properties, we are actively...

  • Strategic Leasing Coordinator

    1 day ago

    Halifax, Nova Scotia, Canada CAPREIT Full time

    Job Requirements:The Regional Leasing Manager at CAPREIT must possess excellent leadership and analytical skills.About the PositionDrive leasing performance and revenue growth by analyzing property-specific challenges.Develop tailored strategies to improve leasing performance.Provide coaching and training to leasing staff to enhance their skills and...

  • Project Coordinator

    3 weeks ago

    Halifax, Canada BGIS Full time

    **Who We Are** **SUMMARY** The Project Coordinator (LAS) is accountable for project administration and project financial administration activities supporting the coordination of projects in leased space on the RP1 contract including but not limited to maintaining project documentation, completing project set up, data management, financial and...

  • Commercial Leasing Coordinator

    5 days ago

    Halifax, Nova Scotia, Canada John Ross & Sons Ltd. Full time

    Required Skills and Qualifications:Minimum 5 years of experience in property administrationExperience with lease packages, tenant and superintendent communicationsProficiency in Excel, Word, and other Property Management softwareAbility to handle multiple projects and prioritize tasks in a fast-paced environmentStrong organizational, written, verbal, and...

  • Tenant Relations

    2 weeks ago

    Halifax, Canada Armour Group Full time

    **Strong work ethic. Solution Oriented. Customer Service Driven.** **Does this sound like you? If so, this position may be for you** The Armour Group Limited is one of the leading real estate, hospitality, development and construction companies in Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues a proud history...

  • Commercial Lease and Fleet Manager

    1 week ago

    Halifax, Canada Steele Ford Lincoln Full time

    Steele Auto Group is committed to providing the Best Customer Buying Experience and to solidify ourselves as the “Trusted Destination for Everything Auto” for employees and customers alike. **Steele Ford Lincoln is seeking a Commercial Lease and Fleet Manager! **This role involves procuring vehicles from our dealerships, sourcing new commercial fleet...

  • Leasing Manager

    2 weeks ago

    Halifax, Canada The Armour Group Limited Full time

    **Highly organized. Strong attention to detail. A skilled negotiator.** **Does this sound like you? If so, this position may be for you** The Armour Group Limited is one of the leading real estate, hospitality, development, and construction companies in Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues a proud...

  • Project Manager

    2 weeks ago

    Halifax, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Space Planner

    3 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:135603** **Company: Nova Scotia Health** **Location**:Central** **Zone, **Abbie J. Lane Memorial Building - QEII** **Department**:FMS Space Planning** **Type of Employment**:Temporary** **Hourly FT long-assignment** **(**100%** **FTE) x **1** **position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:12-May-23** Nova...

  • Regional Leasing Manager

    1 week ago

    Halifax, Nova Scotia, Canada CAPREIT Apartments Full time

    Regional Leasing ManagerPosition DescriptionTitle: Regional Leasing ManagerReports To: Associate Director/Director/VP, OperationsPosition Summary: The Regional Leasing Manager plays a critical role in supporting CAPREIT's mission to optimize leasing performance, reduce vacancies, enhance revenue growth, and ensure consistent service excellence within the...

  • Project Manager

    2 weeks ago

    Halifax, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Coordinator

    3 days ago

    Halifax, Nova Scotia, Canada Archadeck of Nova Scotia Full time

    Archadeck of Nova Scotia is a renowned design-build company transforming homes and outdoor spaces for over 20 years. Our dedication to excellence has earned us multiple industry accolades, including the Consumer Choice Award in 2024.About the RoleWe are seeking an experienced Construction Coordinator to join our talented production team. This role plays a...