Project Coordination Manager, Leased Spaces

7 months ago

Halifax, Canada BGIS Full time

SUMMARY

The Project Coordination Manager, Leased Spaces provides oversight and coordination of stakeholders on projects in leased space in the RP1 Contract. They are responsible for the overall coordination of external stakeholders including the client, tenant, landlords and their consultants and contractors as well as internal delivery partners to achieve the successful delivery of projects in leased space in alignment with the client objectives, budget and schedule.

The LAS Manager works closely with Sr Workplace Strategists, LAS coordinators and Project Delivery and Professional Services partners to oversee and support the successful delivery and administration of these projects.

KEY DUTIES & RESPONSIBILITIES

LAS Project Intake & Requirements Definition
- Supports the intake process for new LAS project requests working with the Program Directors to define project requirements and resourcing approach.
- Facilitates requirements gathering and needs assessment using the provided framework to ensure a clear and comprehensive scope of work is identified.
- Supports the documentation of the detailed scope of work, order of magnitude schedule and cost estimate.

Stakeholder Onboarding and Coordination
- Actively engages all internal and external stakeholders and delivery partners.
- Clearly communicates roles, responsibilities and project requirements.
- Defines, documents and communicates protocols for communication, deliverables and information sharing with all stakeholders.
- Provides requirements and standards information to external stakeholders and ensures understanding of client requirements for each project.
- Establishes regular meeting cadence, agendas and invitations.

Oversight & Administration
- Oversees the activities of the internal and external project team members and monitors task completion.
- Communicates progress, issues and challenges to stakeholders.
- Facilitates solution development and risk mitigation strategies.
- Performs administration activities including review of landlord invoice submissions, consultant submittals and deliverables, tracking change notices and decisions.
- Collaborates with additional service line partners as required.
- Provides regular status reporting to the client. - Ensures projects are delivered on time, in accordance with the defined scope of work, budget requirements and security requirements.

Relationship Management
- Develops and maintains effective relationships with clients, tenants and external stakeholders and project delivery partners including landlords, contractors and consultants.
- Manages all escalations in partnership with the Program Director.
- Effectively and pro-actively communicates with stakeholders, such as Clients, contractors and industry bodies (as required) to ensure Client satisfaction.
- Develops strong internal relationships with other line of business leads in order to ensure alignment and promote and support integrated delivery of services - One BGIS.

Quality Management
- Delivers services in accordance with all documented processes, work instructions and policies to ensure consistency, repeatability and alignment with BGIS / Client needs respect to key delivery sub-processes, such as document management, change management, scope management, schedule management, cost management, quality management, team management, communications management, risk management, procurement, approvals, close-out.

Reporting & Communication
- Provides reporting to the client on a regular basis for each project as defined by the delivery plan.
- Provides information as required to support regional reporting requirements.

KNOWLEDGE & SKILLS
- University or College Degree (Bachelors level or greater).
- Education and certification in one or more of the following areas: Interior Design, Change Management, Project Management, Facilities Management or related fields. (3-5 years’ experience in the area of workplace and or project delivery services including but not limited to interior design, project management, corporate real estate.)
- Excellent communication skills.
- English / French bilingual is an asset. (Experience in customer service and client-facing activities)
- Effective leadership skills and management skills Experience working on corporate real estate projects.
- Skilled in critical thinking.
- Has excellent relationship-building and relationship management skills. (Experience managing customer relationships)
- Excellent influencing and conflict resolution skills. (Experienced in leading complex project teams and stakeholder groups)
- Excellent problem-solving skills. (Experience in facilitating workshops and other engagements for problem-solving and or requirements gathering and discovery.)
- Organizational skills and attention to detail.
- Able to meet requirements for Federal Security Clearance.

Licenses and/or Professional Accreditation
- None Required.

  • Leasing Manager

    4 months ago

    Halifax, Canada Crombie REIT Full time

    **Leasing Manager** Headquartered in New Glasgow, NS, Crombie is an integrity-driven, caring, and purpose-built organization. It’s why we’ve been voted one of Atlantic Canada’s Top Employers year after year. Here are a few more reasons why we all love where we work: - Flexible, hybrid work schedules and locations; - Funding assistance for...

  • Facilities Project Coordinator

    4 months ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 44070 **Department**: Service Nova Scotia **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**: 26-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us About Our Opportunity The Facilities Project Coordinator works as part of a high-performance team that is responsible...

  • Facilities Project Coordinator

    4 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Service Nova Scotia **Location**:HALIFAX **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**:26-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: **About Our Opportunity**: The Facilities Project Coordinator works as part of a high-performance team that is responsible for the...

  • Facilities Project Coordinator

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Service Nova Scotia **Location**:HALIFAX **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**:11-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At Service Nova Scotia, we impact every citizen, business and municipality in Nova Scotia. Our mandate is to design and deliver programs...

  • Residential Leasing Manager

    7 months ago

    Halifax, Canada Southwest Properties Full time

    **Join Us in Creating the Best Places to Live, Shop, Work & Play**: As** Residential Leasing Manager** you will lead the Southwest Leasing Team and be a key player in meeting projected rental and revenue targets of Southwest’s residential portfolio. - ____________________________________________________________________ **What Your Day Will Look Like** As...

  • Space Planner

    2 months ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:191784 **Department/Program**:Redevelopment Space and Leasing, Facilities, Redevelopment, Protection & Business **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: Non-union, Management/Non Union Bargaining Unit **Compensation**:...

  • Property Leasing Coordinator

    5 days ago

    Halifax, Nova Scotia, Canada CAPREIT Apartments Full time

    Build a Rewarding Career in Residential Property ManagementWe are seeking an enthusiastic and detail-oriented Property Leasing Coordinator to join our team in a hybrid leasing and administrative role. As our frontline liaison, you will build strong relationships with residents and deliver excellence by addressing concerns to maintain resident...

  • Project Coordinator

    3 days ago

    Halifax, Canada BGIS Full time

    **Who We Are** **SUMMARY** The Project Coordinator (LAS) is accountable for project administration and project financial administration activities supporting the coordination of projects in leased space on the RP1 contract including but not limited to maintaining project documentation, completing project set up, data management, financial and...

  • Leasing Manager

    7 months ago

    Halifax, Canada Armour Group Full time

    **Leasing Manager For over 50 years, The Armour Group Limited has been recognized as one of the leading real estate development companies in Atlantic Canada, dedicated to excellence in both commercial and residential real estate. The Armour Group is unique in its integration of concept, development, construction, and management of all assets internally. We...

  • Project Manager

    1 week ago

    Halifax, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    7 months ago

    Halifax, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    7 months ago

    Halifax, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Commercial Lease and Fleet Manager

    7 months ago

    Halifax, Canada Steele Ford Lincoln Full time

    Steele Auto Group is committed to providing the Best Customer Buying Experience and to solidify ourselves as the “Trusted Destination for Everything Auto” for employees and customers alike. **Steele Ford Lincoln is seeking a Commercial Lease and Fleet Manager! **This role involves procuring vehicles from our dealerships, sourcing new commercial fleet...

  • Leasing Manager

    3 months ago

    Halifax, Canada The Armour Group Limited Full time

    **Highly organized. Strong attention to detail. A skilled negotiator.** **Does this sound like you? If so, this position may be for you** The Armour Group Limited is one of the leading real estate, hospitality, development, and construction companies in Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues a proud...

  • Project Manager

    7 months ago

    Halifax, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Assistant Project Manager

    7 months ago

    Halifax, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Building Space Planner

    1 month ago

    Halifax, Canada Dalhousie University Full time

    p>Department/Unit: Facilities Management Location: Halifax, Nova Scotia, Canada Employment Type: Full Time Full-time Equivalency (FTE): 1 Provisional Statement: This is a provisional classification. p>About Dalhousie University: Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual,...

  • Project Manager

    7 months ago

    Halifax, Canada Colliers Project Leaders Full time

    Overview: At Collier Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Lease Administrator

    5 days ago

    Halifax, Canada Page Property Management Full time

    **Page Property Management**is an industry leader in the development, construction and management of commercial and residential properties; primarily in the Halifax region. With an existing portfolio of over 5 million square feet, including the new Nova Centre, Page continues to expand its portfolio by investing in exciting projects. Page is committed to...

  • Project Manager

    1 month ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:188855** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:FMS Real Estate Services** **Type of Employment**:Permanent** **Hourly FT** (**100%**) x **1** **Management/Non Union** P**osition** **Posting Closing Date**:13-Dec-24** Nova Scotia Health is the largest provider of health services in Nova...