Legal Coordinator
5 months ago
**ABOUT US**
At **HUB International**, we are a team of entrepreneurs. We believe in protecting and supporting the aspirations of individuals, families, and businesses. We help our clients evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees to learn, grow, and make a difference. Our structure enables our teams to maintain their own unique, regional culture while leveraging support and resources from our corporate centers of excellence.
HUB is the 5th largest global insurance and employee benefits broker, providing a boundaryless array of business insurance, employee benefits, risk services, personal insurance, retirement, and private wealth management products and services. With over $5 billion in revenue and more than 17,000 employees in 600 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions.
The successful **Legal Coordinator** will embody the values of Legal & Compliance in interactions with our leaders and our staff. They will bring a strong service attitude, positive interactions and ability to relate to people at all levels, excellent written and oral communication skills, strong organizational capabilities, attention to detail, and consistent follow-through. The individual in this role must enjoy being a Legal Coordinator, take pride in their work, work smart, be perceptive in complex situations, and leverage strong competence in being and thinking two steps ahead. This is an exciting opportunity to work in a highly collaborative team environment with a fast growing, culturally diverse organization.
This position will be hybrid - working in either the Toronto or Oakville Offices at least three days per week.
**Responsibilities**:
- Represents the Canadian Legal team in all interactions (internal and external) in a positive and professional manner.
- Proactively manages and coordinates the daily schedule of the Canadian General Counsel including calendar, contacts, any travel arrangements, meetings, conferences, and seminars. Must be able to independently identify and resolve issues with calendar, scheduling, and travel.
- Excellent meeting/event preparation experience including set-up, scheduling, arranging for food/drinks, preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion.
- Plans, coordinates, and manages on and off
- site meetings
- Creates, edits and sends written correspondence that is grammatically correct, tactful, eloquent, professional, and appropriately addresses the request/situation.
- Collects and prepares data and distributes reports, forms, and documents in a timely fashion.
- Maintains the team’s intranet site located on our internal website platform.
- Completes follow-up requests and various other support tasks within identified deadlines.
- Prepares and processes expense reports and Law Firm invoices in a timely and accurate manner.
- Assists work teams with logistics (meeting set-up, workshops, photocopies, presentations, etc.) and report production.
- Maximizes the time and organization of the General Counsel and other members of the Canadian Legal team.
**Desired Experience**:
- 2+ years of experience as an Assistant or Coordinator preferred.
- Experience working in a fast paced, growing, complex organization is a plus.
- Experience making domestic and international travel arrangements.
- Demonstrated ability to work on multiple tasks concurrently.
- Success working across functional areas and with all levels in the organization.
- Strong initiative and ability to work independently - examples of ‘owning’ the work.
- Advanced and independent MS Office (Word, Excel, and PowerPoint) and Internet skills required
- Ability to use Contract Lifecycle Management and/or similar systems or platforms
- Demonstrates a high level of integrity and the ability to maintain confidentiality.
- Sets daily priorities and manages time efficiently; seeks input when changing or competing priorities arise.
- Bachelor’s degree preferred
**JOIN OUR TEAM**
Do you believe in the power of innovation, collaboration, and transformation? Do you thrive in a supportive and client focused work environment? Are you looking for an opportunity to help build and drive change in a rapidly growing and evolving organization? When you join HUB, you will be part of a community of learners and doers focused on helping our leaders maximize the potential of their employees.
Department Legal
Required Experience: 2-5 years of relevant experience
Required Travel: No Travel Required
Required Education: Diploma
-
Legal Assistant
22 hours ago
Oakville, Canada The Travelers Companies, Inc. Full time- Who Are We? - Solid reputation, passionate people and endless opportunities. That’s Travelers. Our superior financial strength and consistent record of strong operating returns mean security for our customers - and opportunities for our employees. You will find Travelers to be full of energy and a workplace in which you truly can make a difference. -...
-
Legal Counsel
7 months ago
Oakville, Canada Geotab Full time**Who you are: We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Lawyer who will be a member of the in-house legal team managing litigation, complex legal agreements and negotiations with a variety of business partners. If you love technology, and are keen to join an industry leader — we...
-
Administrative Assistant
5 days ago
Oakville, Canada Town of Oakville Full time**Job Details**: Permanent Full Time (Non-Union) **Posting Status**: Open to all current Town of Oakville employees and external applicants **Closing Date**: Applications for this position must be submitted at oakville.ca in the employment section no later than midnight on**January 17, 2025** Reporting to the Town Solicitor, this position is responsible...
-
Legal Assistant, Canada
2 weeks ago
Oakville, Canada The Travelers Companies, Inc. Full time- Who Are We? - Solid reputation, passionate people and endless opportunities. That’s Travelers. Our superior financial strength and consistent record of strong operating returns mean security for our customers - and opportunities for our employees. You will find Travelers to be full of energy and a workplace in which you truly can make a difference. -...
-
IT Coordinator
7 months ago
Oakville, Canada Rosehaven Homes Full time**Rosehaven Homes** designs, sell and builds homes, offering a recognizably higher level of quality that leads to a noticeably better experience for homeowners and their families. Since 1992, Rosehaven's portfolio has grown to include over 9,000 homes all across southern Ontario and the GTA. The **IT COORDINATOR** facilitates the use of all Rosehaven...
-
Legal, Risk
7 months ago
Oakville, Canada CT Bank Full time**What you'll do** The Legal, Risk & Compliance Executive Assistant will provide administrative and organizational support to the Legal, Risk & Compliance departments and specifically, to the General Counsel and Corporate Secretary and Chief Risk Officer at CTB. - Coordinate all administrative aspects, including dynamic calendar management, meeting setup...
-
Project Estimator/coordinator
3 months ago
Oakville, Canada Gutmann North America Full time**Company Description**: Gutmann North America (GNA) is a leading manufacturer and supplier of high-performance aluminum building systems, including Curtain Wall, Window Wall, Windows, Doors, Sliding Doors, Folding Doors, and Minimal Frame Sliding Systems. With facilities and offices in Europe, the Middle East, and North America, Gutmann North America serves...
-
Documentation Coordinator
7 days ago
Oakville, Canada Innovative Food Brands Ltd. Full time**Documentation Coordinator** Innovative Food Brands Ltd. (IFB) is an independently owned company that currently oversees management and franchising of Teriyaki Experience and The Chopped Leaf. Our purpose is to create and provide an enjoyable food experience, incorporating our WOW philosophy and Core Values. Currently we are looking for a new Documentation...
-
Coordinator, Compliance
3 weeks ago
Oakville, Canada FCT Full timeCompany Summary Come work for a company that’s committed to the success of each and every employee. A place where innovators and collaborators come together and build on each other’s talents. Where diversity is welcomed and celebrated. FCT provides industry-leading title insurance, default solutions and other real estate related products and services...
-
Field Coordinator
4 months ago
Oakville, Canada ClearWater Energy Services Full time**Job Description**: Are you ready to take your career to the next level? **ClearWater** is searching for an enthusiastic and driven **Field Coordinator** to make an impact at our client site in **Oakville, Ontario**, and surrounding areas! Dive into a thrilling 5-year maintenance project with a company that offers a fantastic work-life balance—imagine...
-
Field Coordinator
1 month ago
Oakville, Canada FLINT Corp. Full time**Company Description** FLINT is a leading service provider in Canada's energy and industrial markets. We offer full asset life cycle support, including construction, maintenance, fabrication, and environmental services. Committed to safety and quality, we foster a workplace culture that values innovation and sustainability. With a strong local presence and...
-
Coordinator, Permits
1 week ago
Oakville, Canada Caivan Development Corporation Full time**Company Mission**: Excellence in community development and home building through efficiency, optimization, and innovation. **Company Values**: **Grit**: A team who perseveres, is resilient, and has the stamina and courage to commit to the win. **Integrity**: We make promises thoughtfully and deliberately and then follow through. **Curiosity**: We never...
-
Catering Coordinator
3 months ago
Oakville, Canada Holiday Inn Oakville Full time**CATERING & SALES COORDINATOR - 11 Month Maternity Contract to August 2025** **JOB OVERVIEW**: a valued member of the sales team, working with the Sales Department in an administrative role that supports the catering sales department. A great opportunity for someone looking to enter the sales field. Overseas and executes the efficient coordination of all...
-
Safety Coordinator
7 months ago
Oakville, Canada The State Group Full time**CONSTRUCTION IS LEADING THE WORLD IN CAREER OPPORTUNITIES AND THOSE OPPORTUNITIES CAN BE FOUND AT THE STATE GROUP.** The State Group’s family of companies is experiencing exponential growth through investing in our people, innovation, and technology. Since 1961, our 3600+ professionals in North America have provided comprehensive multi-trade industrial...
-
Warehouse Coordinator
7 days ago
Oakville, Canada Bunge Full timeThis position is responsible for all aspects of shipping packaged product from our Edmonton outside warehouse, working closely with the third-party warehouse, our truck carriers and customer service. Position works from Oakville warehouse office. Core Functions: - Participate in proactive safety program - Point person for day-to-day shipping functions for...
-
Clinic Manager and Surgical Coordinator
3 days ago
Oakville, Canada GraceMed Full time**Elevate Client Care and Clinic Excellence: Join GraceMed as a Clinic Manager and Surgical Coordinator in Kitchener!** GraceMed is a growing organization that offers a wide range of plastic and cosmetic surgeries, aesthetic procedures, and medical-grade skincare in multiple locations. Our purpose is to help a growing number of patients realize their true...
-
Care Planner and Relationship Coordinator
3 weeks ago
Oakville, Canada Angels My Way Home Care Inc. Full time**Care Planner & Relationship Coordinator | Angels My Way Home Care - Oakville, ON** **_ Business Development | Client Relations | Care Planning and PSW Training_** **About Us**: Angels My Way Home Care is a trusted provider of personal support worker (PSW) services dedicated to enhancing the lives of seniors and individuals requiring home care support....
-
Coordinator, Volunteer Administration
5 months ago
Oakville, Canada Golf Canada Full timeOPPORTUNITY: Title: Coordinator, Volunteer Administration Reports to: Senior Manager, People and Culture Location: Golf Canada Head Office* Status: Contract - One-Year Ideal Start Date: September 16, 2024 OVERVIEW: The successful individual will liaise with other areas of the business to strengthen our volunteer framework and assist with administration...
-
Security Training Coordinator
7 months ago
Oakville, Canada Sheridan College Full timeThe Security Training Coordinator is responsible for the delivery of quality standards with respect to protocol, policy, and procedure with the contracted security guards at Sheridan. The incumbent is also responsible for, as directed by the Manager, ensuring the compliance, performance, and productivity of the security guard team. The Security Training...
-
Health and Safety Coordinator
7 months ago
Oakville, Canada Sterling Ridge Group, Inc Full timeSterling Ridge Group is a Group of Construction Based Companies that operate throughout Ontario. We are looking for an experienced, motivated, disciplined, Safety Coordinator in Oakville, Ontario. This is a contract position (approximately 8 months). **RESPONSIBILITIES** - Ensures compliance with Health and Safety standards and legal regulations -...