Documentation Coordinator

1 week ago


Oakville, Canada Innovative Food Brands Ltd. Full time

**Documentation Coordinator**
Innovative Food Brands Ltd. (IFB) is an independently owned company that currently oversees management and franchising of Teriyaki Experience and The Chopped Leaf. Our purpose is to create and provide an enjoyable food experience, incorporating our WOW philosophy and Core Values.

Currently we are looking for a new Documentation Coordinator to join our growing team Reporting to the Documentation Manager, the Coordinator is responsible for assisting with all domestic and international documents related to insurance, leases and franchisees in order to comply with current legislation. Additional various duties include:

- Arrange, handle, track, make copies and file the correspondence and documents of the Documentation team
- Work with the Manager in processing and sending information and documents to the landlords/property managers, franchisees and any other stakeholders of our businesses
- Negotiate with Landlords about any abatements and rent relief for our locations, as well as assist with the process to claim the tenant’s allowance, year-end adjustments, rental notices and deal with the statement of accounts
- Draft letters, reports and completing our legal forms/documents/templates, including the collection and analysis of the support paperwork
- Assist Development/Sales team with franchise disclosure process as well as respond to queries
- Open and track new files for new locations and re-sale of locations
- Assist with the Provincial Annual Returns and Trademark renewals
- Maintain the lease and franchise database as well as real estate contact list
- Assist with the administration of the insurance program for all franchised locations
- Other duties as assigned
- Post secondary education in related field
- Intermediate knowledge of Microsoft Office programs
- Customer focused attitude
- Demonstrated ability to establish cross-functional, collaborative relationships
- Assertive, well organized, highly motivated self-starter; able to work independently and meet deadlines
- Ability to multi-task and manage multiple projects
- Exceptional written and verbal communication skills

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$46,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Wellness program
- Work from home

Schedule:

- Monday to Friday

COVID-19 considerations:
We follow the guidelines set by Halton Public Health department.



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