Executive Strategic Assistant

3 weeks ago

Vancouver, Canada CICCC - Cornerstone International Community College of Canada- Full time

**Job Category**: Employee

**No. of hours per week**: 37.5

**Position Start date**: February 15, 2024

**Position End date**: Ongoing

**Compensation range: $4583.33- $4916.67 Monthly CAD**

The Compensation Range includes the span between the minimum and maximum base salary. The midpoint of the range is approximately halfway between the minimum and the maximum base salary and can be considered for an employee with full job knowledge, required qualifications and experience for the position.

**Job Summary**:
Cornerstone International Community College of Canada (CICCC) is one of the most prominent private colleges in Vancouver. We have more than _40 years of experience_ in providing high-quality academic studies and practical work experiences, while providing up-to-date and relevant programs.

We are a unique institution by providing personal attention with our international and multilingual team, individual career guidance and a variety of academic and cultural activities that add new dimensions to the educational experience. The overall strategic vision of the company is‘ _Your Success, Our Priority’_.

At Cornerstone College, we pride ourselves on fostering an amazing culture that embraces empathy, values, and education. Our dedication to cultivating a supportive community ensures that every employee feels valued and empowered to reach their full potential. With a strong emphasis on empathy and a commitment to instilling core values, we strive to create an environment of Respect, Equity, Diversity and Inclusion to positively impact our employees' overall personal and professional growth.

**Organizational Status**
We are currently looking forward to welcoming a **Full
- Time Executive Strategic Assistant**. You will be part of our fantastic team and report directly to the President. You’ll be part of a team of experienced and passionate people who believe in continuous development and work hard behind the scenes to help its students thrive in Canada. The key responsibility is to provide confidential administrative support to the President and coordinate highly confidential information and documentation flowing to and from the office of the President, ensuring accurate and timely delivery of administrative services and keeping the President apprised of issues and activities. The Executive Strategic Assistant must be _Efficient, Proactive, Aligned and Strategic_

**Job responsibilities**:

- Provide professional and confidential administrative and executive support to the President.
- Interacts with senior leaders, managers/directors, external stakeholders, and administrative support staff across the organization to convey information and promote positive and respectful relationships.
- Assisting staff involved in the delivery of a wide range of reception services and provides advice and guidance on practices and procedures. Coordinates the CICCC Executive Team meetings and departmental heads meetings.
- Manage calendars, contact databases, document signing requirements, and travel plans.
- Participate in daily/weekly meetings to review ongoing and upcoming work requirements.
- Prepare a weekly status report for the President.
- Manage the processing of monthly corporate expenses.
- Coordinate and facilitate activities related to donations and sponsorships.
- Receives incoming requests for appointments with the President from various department heads, senior staff, instructors and schedules meetings and resolves scheduling conflicts; responds to routine requests, attends to enquiries from internal and external stakeholders, outside agencies or representatives.
- Developing and managing performance for the Reception.
- Coordinates travel arrangements, functions, events, and senior executive meetings; assists with overall program planning, meeting room layout, and catering; attends sessions to record key content and action items; retrieves, compiles, and distributes reference material for meetings and records Meeting Minutes.
- Act as a point of contact between the President and internal/external clients.
- Prepare and organize materials for meetings and presentations.
- Handle confidential information with discretion.
- Assist in event planning.
- Perform other duties required by the management team.

**Supervision Received**
Works independently and in collaboration with the President. The performance is evaluated for efficiency, effectiveness, achievement of objectives, and quality of work.

**Supervision Given**
None, however, may provide general training/explain the work sequences to new team members.

**Qualifications**
Minimum Qualification:
High School degree. A diploma in business administration or public administration is a plus.

Preferred Qualifications:
A minimum of 5 years of related experience in senior-level Executive Support roles

Advanced computer skills with proficiency in Word, Excel, PowerPoint, and Outlook.

Ability to work independently and as a member of a multi-disciplinary r

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