Administrative/clerical Supp Assistant

3 weeks ago

Burnaby, Canada BC Hydro Full time

Powered by water... and by people like you

Providing clean electricity to 4 million customers takes a diverse workforce and that’s where you come
in. We need your talent to help us build major projects to meet growing demand. To help our
customers find clean energy solutions for their homes and businesses and to be ready to respond
during storms and outages to keep our system reliable.

Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a
solution to climate change while safely providing clean, affordable electricity to our customers.

We offer a healthy work life balance, training opportunities and career progression. We're proud to be
ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we
build an even cleaner B.C.

**JOB DESCRIPTION**
**Duties**:

- Prepares and processes a variety of documents (such as reports, presentations, graphs, tables,

etc.) using word processing, spreadsheet, database, graphics, desktop publishing and other

up with appropriate parties to clarify, confirm or correct information
- Provides a range of administrative, clerical and business support services such as: reviewing

and processing invoices, contracts and/or material requests and employee expense claims;
making travel arrangements; maintaining and updating inventory lists, databases and document
management/record systems; updating building access for staff; establishing filing systems; and
ordering and maintaining office supplies, clothing/uniforms and equipment as required
- Responds to inquiries from internal or external parties or refers to others as appropriate. May be

referring to others as appropriate; prioritizing items requiring manager’s attention; and scheduling
and/or rescheduling appointments
- Provides expertise and guidance in administrative processes, policies and procedures to staff
- Enters and tracks time, expense claims and task assignments by reviewing data to ensure

tracks and schedules safety and other training records in various systems. Produces various time,
expense and training reports for management to review
- Sets up, monitors and reconciles data using project management, contract/cost management

and/or maintenance systems. Refers data discrepancies to appropriate manager for review
- Performs duties of a minor nature related to the above duties that do not affect the rating of the

job.

**Qualifications**:

- High school graduation
- Two (2) years of demonstrated experience in an administrative role with demonstrated- Office Administration Certificate or Diploma considered an asset.

**ADDITIONAL INFORMATION**
***
**This position is affiliated with the Movement of United Professionals union (MoveUP/COPE).**
- A condition of employment for this job is that you maintain the following requirements in good
- standing:

- Driver's License Type = Class 5- These roles will be managed under MOU #85 F of the MoveUP collective agreement.

Employees hired will be deployed to support the short-term temporary needs of the business in
- headquarters within the lower mainland on assignments that generally range from a couple of
- weeks to a few months.- Works in normal office environments in multiple locations across the Lower Mainland.
- Please note you must be able to travel to all the BC Hydro work locations within the Lower

Mainland, some of these locations are not accessible by public transportation.- BC Hydro is looking to fill multiple positions on an as needed basis.

We're always looking for exceptional people to bring new ideas, fresh thinking and the motivation
- to help shape the electricity system in B.C. It's an exciting time to be a part of our team as we
- invest in our system and prepare to meet the challenges of tomorrow.
- Our values guide our work. Want to join us?
- We are safe.
- We are here for our customers.
- We are one team.
- We include everyone.
- We act with integrity and respect.
- We are forward thinking.
- BC Hydro is an equal opportunity employer.- minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual
- orientations and gender identities, and others with the skills and knowledge to productively
- engage with diverse communities.
- We are also happy to provide reasonable accommodations throughout the selection process and

BC Hydro has a COVID-19 Vaccination Policy that requires employees to have a full series of
COVID-19 vaccine and provide proof of vaccination on request. This Policy is currently suspended
but may resume at BC Hydro's discretion. While the Policy is suspended, all new employees are
required to disclose their vaccination status to BC Hydro.

Flexible work model role definitions
===========================
Our four role types identify the degree of flexibility an employee could have to work from home
based on the type of work they do. The flexibility for an individual job is up to the manager for
each position and the operational

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