Administrative/education Assistant

2 months ago

London, Canada Western University Full time

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The Department of Anesthesia & Perioperative Medicine of the Schulich School of Medicine & Dentistry, Western University, consists of 89 faculty, 46 residents and 20 clinical fellows are committed to patient-centered quality care.

Our Department provides clinical service to over 40 operating rooms daily (37,000 surgical procedures per annum) at both London Health Sciences Centre (LHSC) University Hopsital and Victoria Hospital, and St. Joseph's Health Care London.

**Responsibilities**:

- The Education Assistant works collaboratively with the Postgraduate Education Coordinator, while working under the
- direction of the Postgraduate Education Program Director and Manager Administration & Finance.
- Key Goals:
- Provide support to residents, medical students and visiting electives students and trainees
- Collaborate with Program Directors and other stakeholders to ensure that all programs meet accreditation

standards
- Key Responsibilities:
- Responds to inquiries from residents and visiting elective trainees, communicates information, provides a- Works closely with the Education Coordinator to ensure program administrative requirements are met

including deadlines and compliance with the policies, practices and procedures relating to medical education
- and training administration- Provides administrative support in the development of new curriculum and resources including the new

requirements for Competency by Design- Assists with Department preparation for future Royal College Accreditation Reviews
- Provides general administrative support including preparation of agendas, transcribing minutes of meetings,

preparing draft correspondence, maintaining both electronic and paper filing systems on an ongoing basis
- and other administrative support as required
- Knowledge, Skills & Abilities:
- Ability to establish and build healthy working relationships and partnerships with learners and colleagues
- Positive outgoing attitude with genuine customer service orientation
- Creative problem solving abilities and collaborative approach to resolving issues in a professional and timely

manner- Excellent verbal and written communications skills
- Self-motivated with strong organizational skills
- Ability to work in a fluid and changing environment with numerous competing priorities
- Intermediate computer skills in Microsoft Office, especially Word, Excel as well as Outlook and experience- Attention to detail, accuracy and prioritizing tasks are vital for success

Reporting Relationships:
- The incumbent's supervisor is the Manager Administration & Finance
- The Director of Postgraduate Education Program is the functional supervisor

**Why Western?**:
Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

**Western Values Diversity**:
**Please Note**:
Effective September 7, 2021, all employees and visitors to campus are required to comply with Western's COVID-19 Vaccination Policy.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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