Administrative Assistant

2 weeks ago


London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: Level M

Please note, this is a wholly grant-funded, temporary full-time contract opportunity with an expected end date of August 30, 2024.

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The purpose of the Centre for Research & Education on Violence Against Women and Children is to promote the development of community-centered action research on violence against women and children. The Centre facilitates individuals, groups and institutions representing the diversity of the community to pursue research questions and training opportunities related to the understanding and prevention of abuse. It is a collaborative venture with a Management Committee, and an Advisory Board including representatives from the University of Western Ontario, Fanshawe College and The London Coordinating Committee to End Woman Abuse (representing thirty agencies).

**Responsibilities**:
The Administrative Assistant will provide support for a variety of administrative tasks, which support the smooth and effective operations of the Centre for Research & Education on Violence against Women & Children. The Administrative Assistant will serve as a resource and point of contact for faculty members, staff, committees and external stakeholders in regards to administrative matters, answering or re-directing inquiries as appropriate. The Administrative Assistant will perform a range of tasks ensuring that deadlines and schedules are met, such as coordinating language translation for documents and related materials, coordinating meetings and catering services, ordering supplies and facilitating the preparation of materials and assisting with mass mailings. The role will also implement daily financial transactions in accordance with Western Finance and other applicable guidelines imposed by external funding bodies, including processing expenses, purchase orders, and invoices, while maintaining accounting records according to compliance standards. The role will provide support for events of various sizes, including maintaining registration lists, preparing signage and nametags, and assisting with audio visual (AV) requirements.

**Qualifications**:

- Education:
- 2 year community college diploma in Office Administration or Accounting

**Experience**:
3 years experience providing customer service in a non-profit organization
- Knowledge, Skills & Abilities:
- Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Demonstrated ability take initiative, to work independently and follow through on work assignments
- Competency to maintain confidentiality and treat sensitive information with discretion
- Ability to establish rapport with people from diverse backgrounds
- Ability to maintain a positive, outgoing attitude with genuine customer service orientation
- Ability to follow formal business practices with high attention to detail
- Adapts readily and effectively to changing priorities and demands
- Personable and courteous in working relationships with colleagues, students and the public
- Ability to interact professionally with students, staff, faculty, and other members of the University community
- Familiarity with Western policies and guidelines preferred

**Union Statement**:
**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.



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