Operations Administrator

7 months ago


Kingston, Canada R.W. Tomlinson Limited Full time

**SUMMARY**:
Tomlinson Environmental Services Ltd. is currently seeking an individual to join our operations team in Kingston, ON. Reporting to the Operations Manager, this role provides a critical service to the Operations team by assisting with daily scheduling and dispatching of manpower, coordinating appropriate resources for specified jobs, ensuring all equipment & associated documentation is kept up to date and oversee our end-of-day processes. This is a full-time position.

**Location**: 633 Fortune Crescent, Kingston, ON

**PRIMARY RESPONSIBILITIES**:
**At a high level, the Operations Administrator is responsible for**:

- Daily Route closing, route audits, and route optimization
- Control inbound/outbound loads coming through scale
- Communicate with yard personnel of inbound activity on site
- Administer & support garage staff (maintenance work orders, parts/service purchase orders)
- Work with Operations Manager to manage bin/asset inventory
- Provide excellent service to both internal & external customers
- Communicate with customers as required to clarify & determine service needs
- Communicate with Sales team to inform them of any issues that arise that impact task completion
- Communicate with internal departments such as Sales and Accounting to resolve problems or complaints
- Review, manage & resolve formal customer issues in a timely manner
- Monitor drivers’ progress to ensure daily pick-ups are completed
- Coordinate 3rd party trucking and contractors when and as required
- Other duties as assigned

**WORKING CONDITIONS**:

- Office environment; long periods of sitting may be required
- Fast-paced environment
- Working under pressure
- Tight deadlines; flexible hours and availability required

**QUALIFICATIONS AND EXPERIENCE**:

- Competent in using Microsoft Excel, Word and Outlook
- Previous dispatching experience in a fast-paced environment is considered an asset
- SAP experience is an asset
- Bilingualism is considered an asset
- Data entry accuracy required
- Understanding of Hours of Service, understanding of Transportation of Dangerous Goods, Regulation 347 (including manifesting requirements) and Certificate of Approvals would be an asset
- Excellent interpersonal, time management and prioritization skills
- Strong organizational skills with demonstrated ability to balance multiple priorities, ensuring timely and accurate completion of tasks
- Strong written and oral communication skills
- Demonstrate problem solving, trouble shooting and negotiating skills
- Ability to collaborate as part of a team and have a “can do” attitude
- Self-motivated, able to work with mínimal supervision
- Adaptable and flexible to changing requirements of the job

**TOMLINSON OFFERS**:

- Competitive wages
- Bonus programs
- Employer paid health and dental benefits
- Extensive training programs and tuition reimbursement
- Retirement benefits program
- Family-oriented team environment
- Employee discounts and other rewards programs



  • Kingston, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking an experienced Administrative Operations Manager to oversee the daily operations of our office in Kingston, Canada. In this role, you will be responsible for managing office operations, supervising administrative staff, and developing office policies and procedures.Key Responsibilities:Manage office scheduling, correspondence, and file...


  • Kingston, Canada Wesco Full time

    We are hiring immediately for a full-time Operations Administrator for our warehouse team. As a member of the Operations Team, you will perform general administrative tasks by running various reports, maintaining customer information, and assisting with tasks to ensure the branch is compliant. At Wesco, we give you an opportunity for a career and a great...


  • Kingston, Canada Kingston Economic Development Corporation Full time

    Join Team Kingston! Full-time Position: Operations and Administration Lead Kingston Economic Development Corporation The Kingston Economic Development Corporation is the economic development organization for the City of Kingston, Ontario. Our vision is to establish Kingston as one of Canada’s foremost leading sustainable economies: an inclusive, diverse...


  • Kingston, Ontario, Canada Disability Solutions Full time

    Operations Support Administrator Job Description:As an Operations Support Administrator at Dexterra Group, you will play a key role in supporting our operations team. Your responsibilities will include providing administrative support, answering inquiries, and maintaining electronic filing systems.About the Team:Our operations team is responsible for...


  • Kingston, Ontario, Canada Eryigit & Company Tax Pro Incorporated Full time

    At Eryigit & Company Tax Pro Incorporated, we are seeking an experienced Administrative Operations Coordinator to join our team.We are looking for a highly organized and detail-oriented individual who can provide administrative support to our office operations. The successful candidate will have excellent communication skills, be able to multitask...


  • Kingston, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    In the dynamic work environment of beBee Professionals, we are seeking an organized and proactive Administrative Operations Director to oversee daily operations in Kingston, Canada.Key Responsibilities:Effective management of office operations, including scheduling, correspondence, and file organization.Supervising administrative staff and providing...


  • Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...


  • Kingston, Ontario, Canada Queen's University Full time

    Job SummaryWe are seeking an experienced Administrative Clerk to join our team at Queen's University. As an Administrative Coordinator, you will be responsible for providing administrative support to our office operations.


  • Kingston, Ontario, Canada Disability Solutions Full time

    Job Summary:We are seeking an experienced Operations Support Administrator to join our team. As an Operations Support Administrator, you will be responsible for providing administrative support to our operations team, including answering inquiries, assisting with laundry and cleaning, completing payroll and attendance, and maintaining electronic filing...

  • Operations Manager

    7 months ago


    Kingston, Canada Goldtrain Ventures Inc Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures within establish - Hire...

  • Operations Manager

    7 months ago


    Kingston, Canada Goldtrain Ventures Inc Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Co-ordinate administrative services - Collect and record administrative and service fees - Assist in preparing annual budgets - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other...


  • Kingston, Canada IPG Photonics Full time

    **IPG Photonics (NASDAQ:IPGP) (Canada) Inc**. produces market-disrupting sensor technology and software that is transforming the manufacturing industry. We are on a mission to make the world greener, safer and more efficient. Our Kingston subsidiary develops cutting-edge monitoring technology that is integrated with IPG Photonics' world-leading laser...

  • Administrator

    6 months ago


    Kingston, Canada Extendicare Full time

    **Job Description**: ADMINISTRATOR - Extendicare Kingston Reporting to the Regional Director, the Administrator assumes ultimate responsibility for providing high quality care while maintaining a safe and healthy environment for residents and staff. RESPONSIBILITIES - Provide leadership in the establishment; achieve the residence’s goals and objectives;...

  • Administrative Manager

    6 months ago


    Kingston, Canada CORNER CLUBHOUSE DAYCARE CENTRE INC. Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Work setting**: - Daycare **Tasks**: - Co-ordinate administrative services - Evaluate the operations of a department providing administrative services - Manage the operations of a department providing several administrative services - Plan, organize, direct, control and evaluate daily...


  • Kingston, Canada Financial Horizons Group Full time

    Are you someone that takes pride in going the extra mile for a client? Do you enjoy facilitating and building strong working relationships? Are you a self-starter that also relishes the opportunity to work and learn as part of a team? If 'yes' is the only answer that comes to mind in reading those questions, then you may be the next **Operations...


  • Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Program Administrator

    6 months ago


    Kingston, Canada Queen's University Full time

    Program Administrator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction,...

  • Program Administrator

    20 hours ago


    Kingston, Canada Queen's University Full time

    Program Administrator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction,...


  • Kingston, Ontario, Canada Eryigit & Company Tax Pro Incorporated Full time

    The Administrative Supervisor role at Eryigit & Company Tax Pro Incorporated is an exciting opportunity to lead and manage administrative tasks.Company OverviewEryigit & Company Tax Pro Incorporated is a reputable firm with a commitment to excellence in tax consulting services. Our mission is to provide top-notch guidance to our clients, helping them...

  • Program Administrator

    6 months ago


    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...