Administrative Assistant
3 weeks ago
We are currently looking for an enthusiastic and detail-oriented person to join our team.
**General Criteria**:
‐ Must have a high attention to detail.
‐ Excellent oral and written communication skills.
‐ Ability to work well independently and with a team.
‐ Ability to work well under pressure to meet deadlines.
**Qualifications**:
‐ Post Secondary Education
‐ Proficient in Microsoft Office Word, Excel, and Outlook.
‐ Knowledge in design using AutoCAD and Adobe is preferred.
**Key Responsibilities**:
‐ Work with the Accounting department to ensure proper reconciling of purchase orders and invoices.
‐ Maintain filing system ensuring files are correctly labelled and coded.
‐ Contact suppliers to request the submission of shop drawings and quotations.
‐ Assist in preparation of correspondents such as memos, transmittal's, and letters.
‐ Assist in the execution of project contract administrative duties in accordance with our company policies and procedures.
- Maintain shop drawing and change order logs.
‐ Assist in the preparation of project shop drawing submissions and timely release of purchase orders.
- Assist in completing project closeout documentation.
‐ Establish working relationship with suppliers and contractors.
‐ Carry out all project contract administration in accordance with company policies and procedures
‐ Quotations and biding on upcoming projects.
- This is a contract position with potential of becoming permanent based on evaluation at the end of the term._
- We thank all applicants in advance for their interest. Only those selected for further screening or an interview will be contacted._
Contract
**Application Questions**
- How many years of Administrative Assistant experience do you have?
- How many years of Autocad experience do you have?
- How many years of Microsoft Office and Adobe experience do you have?
**Job Types**: Full-time, Contract
Pay: $16.90-$19.00 per hour
Expected hours: 8 per week
Schedule:
- Monday to Friday
**Language**:
- English (required)
Work Location: In person
Application deadline: 2024-05-31
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