Office Administrator

4 weeks ago


Mississauga, Canada Luxe edition Ltd Full time

**Job Overview**:
The Office Administrator is responsible for managing the day-to-day administrative operations of the store, ensuring seamless coordination between departments. This role includes overseeing inventory, tracking shipments, managing stock and designer collections, and ensuring smooth functioning of the store's back-office operations.

**Key Responsibilities:1. Office Administration**:

- Oversee all administrative tasks, including handling correspondence, maintaining records, and ensuring compliance with company policies.
- Record and update daily transactions from banks and credit card machines, ensuring accuracy and timely reconciliation.
- Handle staff schedules, track attendance, and manage payroll-related documentation.

**2. Shipment Management**:

- Track incoming and outgoing shipments to ensure timely deliveries.
- Coordinate with logistics partners for order tracking and problem resolution.
- Maintain records of shipping documents and invoices.

**3. Inventory and Stock Management**:

- Monitor and manage stock levels for all store items, ensuring availability of fast-moving inventory.
- Organize and update stock records for designer collections, ensuring accurate categorization and easy retrieval.
- Conduct regular inventory audits to reconcile physical stock with system records.

**4. Staff and Store Management**:

- Supervise back-office operations, including staff performance and compliance with assigned tasks.
- Check and maintain cleanliness standards in the store and back-office areas.
- Assist in onboarding and training new staff members, ensuring they are well-versed in store policies and operations.

**5. Retail Back-Office Duties**:

- Support sales team with order processing, customer service follow-ups, and return/exchange management.
- Prepare and analyze sales reports, providing insights for better inventory and sales strategies.
- Liaise with designers and suppliers to coordinate stock replenishment and new arrivals.

**6. Financial Recordkeeping**:

- Ensure timely and accurate recording of all financial transactions.
- Reconcile bank statements and report discrepancies to the management.
- Manage petty cash and maintain an expense record for office and store-related expenditures.

**Qualifications and Skills**:

- **Education**: Bachelor’s degree in Business Administration, Commerce, or a related field (preferred).
- **Experience**: 2+ years of experience in office administration or retail management. Experience in a clothing or fashion retail environment is a plus.
- **Skills**:

- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Excel, Word, Outlook) and inventory management software.
- Excellent communication and interpersonal skills.
- Knowledge of South Asian clothing and designs is an asset.

**Working Conditions**:

- Full-time position; occasional weekend or holiday work may be required.
- Comfortable working in a fast-paced retail environment.

Pay: $20.00-$26.89 per hour

Expected hours: 40 per week

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Language**:

- English (preferred)

Work Location: In person


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