Executive Assistant

2 weeks ago

Whitehorse, Canada Government of Yukon Full time

Job Summary and Requirements

At Tourism and Culture, we are a dynamic team of professionals dedicated to Yukon’s vibrant tourism, arts, heritage and culture, historic sites, and archival communities. We are passionate about our pride in Yukon, the beauty of its land, the character of its people, and the uniqueness of its history and culture.

Reporting to the Deputy Minister, the Executive Assistant is the liaison between the Deputy Minister and members of the Minister’s Office, Branch directors, other departments and governments, boards and committees, external groups, organizations and members of the public.

This position provides executive level administrative support and requires a professional individual who is highly organized, and able to work independently in pressure situations. In addition, this position is responsible for editing and proof-reading the work of others, composes routine responses to a range of correspondence, and maintains an electronic and hardcopy record system, arranges travel itineraries, coordinates and attends meetings, prepares agendas, takes and prepares minutes, and conducts research on behalf of the Deputy Minister. The position also provides leadership to other administrative assistant positions in the department.

Essential Qualifications

Please submit your resume clearly demonstrating how you meet the following qualifications. Please note selection for further consideration will be based solely on the information you provide in your resume. If you have these qualifications, ensure you clearly expand upon them (for each applicable employer) in your resume using the year/month format.

Successful completion of an office administration, business administration or related program;
Extensive senior level executive and administrative experience providing support to senior managers, executives, preferably in a government or large corporate environment;
Significant experience tracking information such as inquiries, documents, and information using electronic systems;
Experience coordinating and organizing senior level briefings and senior level meeting materials;
Significant senior level experience researching, writing, proofreading and editing correspondence and other documents and materials;
Experience completing financial administrative tasks, such as accounts payable, cheque requisition, travel claims.

Desired Knowledge, Skills and Suitability

Proficiency with Microsoft Office suite and ability to adapt to new technology quickly;
Strong oral and written communication skills that demonstrate high levels of tact and diplomacy;
Ability to manage a large workload with critical deadlines, with initiative to monitor and follow-up;
Ability to be proactive, identify problems and make appropriate suggestions;
Ability to analyze problems, think critically, and make appropriate recommendations;
Strong prioritization and time management skills to adapt quickly to ever-changing deadlines.

Additional Information

**Job Requirements**:
Travel may be required within or outside Yukon.

Learn more about us

**To learn more about the Yukon government, check out**: The Talent Attraction Brochure and Working at the Yukon government

**To learn more about what Yukon has to offer, check out**: Travel Yukon.

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