Accounts Receivable Clerk

3 days ago


Vancouver, Canada Louis Brier Home and Hospital Full time

Located in the Oakridge area of Vancouver, B.C., Louis Brier Home and Hospital is an “Exemplary Status” accredited long-term care facility situated next to the Weinberg Residence (Assisted Living Suites and Multi-Level Care, both Private Pay).

Our **Mission **is to provide exemplary resident and family-centered care for seniors through innovation, education, research, partnerships and collaboration through the contributions of staff, volunteers, funding partners and donors with a focus on quality and safety, all guided by Jewish heritage.

Our **Vision** is to be a center of excellence for elders providing innovative and outstanding care consistent with Jewish values and traditions.

We live by our **Values** - CHAI (Hebrew word for LIFE): Caring, Health, Safety and Wellness, Accountability, and Integrity. Resident and employee safety is a priority and a responsibility shared by everyone at LBHH/WR, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the **Chief Financial Officer**, the Accounts Receivable Clerk is responsible for performing a variety of accounts receivable duties related to billings, payments, deposits, journal entries, reconciliations, trust funds held on behalf of residents, and performing a variety of other related tasks.

The incumbent performs a wide variety of accounts receivable duties including handling all components of resident fees/payment; administering funds held in trust for residents and performing a variety of miscellaneous functions including invoicing, preparing year-end working papers and updating fund spreadsheets.

**RESPONSIBILITIES**

**1) **Handles all components of resident fees/payments including:

- Entering information into computerized Accounts Receivable system.
- Generating monthly billings detailing amounts owed.
- Preparing and processing all billing adjustments related to partial month occupancy.
- Preparing and making deposits.
- Monitoring overdue balances and responding to issues and overdue notices.
- Documenting overdue accounts, recommending provisions required for uncollectible accounts, and providing information to facilitate action by collection agencies.
- Monitoring admission, discharge, transfer records and liaising with staff regarding inaccurate information.
- Preparing reimbursements of unearned revenues and summaries used for tax returns. Preparing journal entries related to billings and adjustments.
- Preparing detailed reconciliations for of AR/ GL balances and adjusting journal entries.
- Processing approved rate changes for user fees, MOH rate adjustments and specific rate adjustment changes.

**2) **Administers funds held in trust for residents including:

- Receiving cash, cheques and electronic fund transfers from residents, families, and trustees.
- Preparing and making deposits to accounts and entering data into system.
- Issuing notices to residents or families to advising when fund balance is low.
- Documenting disbursements for various charges and preparing and entering batch data.
- Maintaining petty cash funds ensuring they are available during business hours.
- Preparing detailed reconciliations of AR system generated balances to bank statements, and balances to GL balances for asset and liability component of resident funds held in trust.

**3) **Performs the followed related miscellaneous functions:

- Invoicing organizations individuals and families for special functions.
- Preparing year end working papers for accounts receivable, doubtful accounts, bad debt expense, petty cash funds, reconciliations for trust accounts, liability for resident trust funds and others as required.
- Updating fund spreadsheets for revenues, disbursements and balances to GL.

**4) **Performs reception duties as required.

**QUALIFICATIONS**

Grade 12, successful completion or a recognized accounting course and 3 years' recent related experience, or an equivalent combination of education, training and experience.

**KNOWLEDGE SKILLS AND ABILITIES**
- ability to keyboard
- ability to communicate effectively, verbally and in writing
- ability to deal with others effectively with others
- ability to organize work
- ability to operate related equipment and software programs
- physical ability to carry out duties of the position

Hours of Work: Tuesday to Thursday 08:00 am - 04:00 pm

**Job Types**: Part-time, Permanent

**Salary**: $25.83 per hour

Schedule:

- 8 hour shift
- Day shift



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