Office Services Administrator

4 weeks ago

Mississauga, Canada accobrands Full time

Achieve. Create. Collaborate. Organize.
Essential brands. Innovative products. Smart investment. Winning team. This is what you will find at ACCO Brands. We are passionate about building a culture that is committed to the success of our employees. If you are looking for an organization that offers rewarding opportunities and is dedicated to team orientation, learning and development, and flourishes with success, we invite you to be a part of building our company for the future.

**Job Summary**:
We are seeking an **Office Services Administrator** for our Mississauga, Ontario location. Reporting to the Senior Manager, Human Resources, the Office Services Coordinator is responsible for ensuring the smooth operation of office services, supporting daily administrative functions, and enhancing overall workplace efficiency. This role involves coordinating various office activities, monitoring vendor relationships, and providing administrative support to staff and management.

**Responsibilities**:
**General Office Support**
- Oversee the day-to-day operations of the office, ensuring a clean and organized work environment
- Manage the mailroom, including sorting and distributing incoming mail, preparing and posting outgoing mail and completing courier mail documentation
- Package and ship product samples/complete customs documentation
- Manage office supplies and office supply area, including sourcing supplies, maintaining inventory and managing the supplies budget
- Source vendors for meals and orders meals/refreshments for group functions
- Perform front reception desk duties which includes call in-take and visitor management
- Support workstation management activities such as name plate creation, coordinating workstation setup and maintaining workstation organization
- Assist in planning and executing meetings, company-wide events or initiatives

**Facilities Services Support**
- Coordinate vendor visits and ensure vendors are delivering on contracted services which include hygiene, water filtration, coffee equipment, vending equipment, pest control etc.
- Regularly audit office areas for cleanliness and liaise with cleaning services vendor to resolve issues
- Oversee the upkeep of the onsite gym including provision of supplies, cleanliness and equipment servicing
- Maintain beverage and meal supplies in the employee lunchroom and coffee lounges
- Monitor and order supplies/replacement parts for printers, photocopiers and other office equipment
- Manage the creation, deletion and collection of building access cards

**Health and Safety Regulatory Compliance**
- Sit on the Joint Health and Safety Committee and conduct regular site audits, take meeting minutes, and help to resolve issues and post results
- Support first aid and emergency requirements which includes facilitating required training, conducting annual fire drills and overseeing the first aid and fire team

**Qualifications**:

- Diploma or degree in Business Administration from a post-secondary institution
- 1-2 years of experience in office administration/office management
- Strong attention to detail and accuracy
- Excellent communication and interpersonal skills; prompt and professional
- Strong organizational skills; able to manage multiple tasks and priorities
- Strong knowledge of MS Office (ex. Excel, Word, Power Point)
- Technologically savvy; proficient with workforce collaboration tools like Share Point/One Drive, Teams, Zoom, videoconferencing, etc.
- Onsite Monday - Friday at our Mississauga location

**About Us**:
You know our brands. You love our brands. You just may not know they are ours.

If you have touched a PowerA® gaming controller, a Five Star® notebook, a Swingline® stapler, a Quartet® dry erase board, or a Kensington® computer mouse, you have touched part of ACCO Brands Corporation. With annual revenues of over $2 Billion, ACCO Brands (NYSE: ACCO) designs, markets, manufactures and sells branded academic, consumer and business products globally. The power of our brands, our unmatched global customer reach, and our strategic market strengths put us in a position to achieve global leadership and growth. We're proud of our long history of industry leadership and innovation and are focused on delivering exceptional value to our customers by providing unique, cutting-edge, branded products.

Click here to learn more about our employee benefits.

**Equal Opportunity Employer**

**AODA**

Accommodation for applicants with disabilities will be provided in all parts of the recruiting process as required under the ACCO Brands Canada AODA policy. Applicants are asked to make their needs known in advance.

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