Administrative Assistant

1 month ago


Winnipeg, Canada FRONTIER SCHOOL DIVISION Full time

Position: Administrative Secretary 3

Location: Division Office - Winnipeg

Start Date: As soon as possible

Hours/Days/Months: 7.25 hours/day, 5 days/week, 12 months/year

Term of Employment: Permanent

**Salary**: $27.05 to $30.94/hour

Unionized/Non-Unionized: Non-Unionized

Application Deadline: Monday, February 5, 2024

**QUALIFICATIONS**:

- Two years post-secondary education in a related discipline from a recognized educational institution
- Three years administrative experience
- Knowledge of Divisional policies and procedures
- Excellent written and verbal communication skills
- Strong organizational and time management skills
- Excellent interpersonal and customer relations skills
- Ability to establish and maintain effective working relationships with Division staff and the general public
- Ability to exercise initiative and judgment to determine work priorities and to work with mínimal direct supervision
- Ability to work independently and collaboratively with others in a participative environment.

**DUTIES AND RESPONSIBILITIES**:

- Provides confidential and complex secretarial support to Area Superintendent including composing and editing correspondence, submitting Division and Provincial reports and completing minor projects as assigned
- Acknowledges and/or replies to routine correspondence independently on a regular basis
- Assists with reception and switchboard duties for Area Office
- Provides support to Area Superintendent with respect to program requirements as assigned by the Division
- Prepares month-end and annual reports for submission to Division Office
- Arranges conference room bookings, meetings and prepares meeting materials
- Arranges travel and accommodations for Area office and Area staff
- Assists school secretaries with administrative queries, e.g. computer programs, policies and procedures
- Ensures all personnel-related forms are completed and submitted to Human Resources
- Inputs employee absences in a human resources information system and ensures data is entered on a timely basis to meet Payroll deadlines
- Follows up on absence reports from schools to ensure reports are accurate and submissions are complete
- Creates lists of teacher hires, attendance at workshops, accommodation arrangements, and coordinates with Chief Superintendent’s office for new teacher orientation
- Maintains current general administration filing system, personnel filing system and Area Superintendent's filing system
- Knowledge and understanding of Power School/Student Information Systems
- Performs other related duties as assigned.

Applications must include a cover letter, current resume, and a list of three professional references including contact numbers. Consent to contact references is also required.
- Reasonable accommodations are available for persons with disabilities on request._

**Salary**: From $27.05 per hour

Expected hours: 36.25 per week

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-02-05



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