Campus Clubs Advisor

3 months ago

Edmonton, Canada NAIT Students' Association Full time

**Campus Clubs Advisor - NAIT Students' Association**

**About NAITSA**

The NAIT Students’ Association (NAITSA) is a registered non-profit organization that exists to provide services, representation and leadership to students enrolled in credit and apprenticeship programs in one of Canada’s largest polytechnic institutions, the Northern Alberta Institute of Technology (NAIT). The Campus Clubs department supports student leaders in running successful clubs at NAIT to showcase their passions and interests. Getting involved in clubs can provide for an enhanced post-secondary experience.

**The Opportunity**

Campus Clubs is a team of four full-time staff that work together to provide direct support to student leaders in their involvement with clubs at NAIT. The Campus Clubs Advisor acts as the first point of contact for club leaders seeking support and assistance, and provides customer service and administrative support.

To be successful in this role, you will be friendly and welcoming, creating an atmosphere at the Clubs front desk where student leaders feel comfortable approaching and asking questions. You will become knowledgeable on all aspects of Campus Clubs and be able to speak to student leaders about the process of starting up a club at NAIT, helping turn their ideas into reality, and know where to redirect their questions when necessary. We are looking for a team player with positive energy who student leaders and the rest of the Clubs team can rely on to contribute to overall student success.

The role of supporting post-secondary students is a rewarding experience and an opportunity to continue building on the following skills: Communication, Problem Solving, Club Administration, and Public Speaking. It’s a bonus if you already come with some of these skills but we offer training in a collaborative team environment and will offer the tools to help you succeed in your role.

**What you will be doing**

This position reports to the Campus Clubs Manager. Some of the responsibilities include, but may not be limited to, the following:

- Assist various student clubs at NAIT with operations such as club startup, club policies, event planning, resource and equipment booking, approving posters
- Help students navigate the club registration process and provide post-registration set up information
- Train and mentor students on Clubs services and help develop social programming for Campus Clubs such as workshops
- Technical support including providing user demonstrations for students using Ookslife.ca (student engagement platform)
- Assisting students with creating accounts in CHEQROOM (equipment booking system), and overseeing all equipment/resource bookings including check-outs/check-ins, tracking resources, equipment maintenance, inventory management, and updating applicable policies
- Process club cash deposits and record transactions
- Manage students’ access to Clubs equipment room through use of security management software
- Create various communications (i.e., online posts) to relay important Clubs information to student leaders
- Maintain various files and Clubs data pulled from Ookslife.ca (student engagement platform)
- Participate in and support Club Leadership Training by creating team building experiences, leading sessions and/or roundtable discussions
- Serve on the Grant Review Committee by providing input on Clubs grant funding submissions
- Support student staff members by training and mentoring
- Ad hoc projects and other duties as required

**Qualifications (Must-Haves)**
- Post-secondary certificate, diploma or degree, preferably in a related field. Equivalent work experience will be taken into consideration, but experience participating in a post-secondary environment is a definite asset to working within it.
- At least one year of customer service or admin experience
- Strong organizational skills and attention to detail
- Interpersonal skills, comfortable with public speaking and working in a team environment
- Excellent time management skills and able to work independently
- Previous working experience with Microsoft Office Suite and Google Workspace
- References and Security Clearance: Employment in this position is conditional upon successful completion of references and a Canadian Criminal Record check
- Must be legally authorized to work in Canada

**Preferred Skills (Nice-to-Haves)**
- Knowledge of NAITSA Campus Clubs policies and procedures is a definite asset
- Previous involvement with a club, where through post-secondary experience or personal interests
- Experience with mobile payment platforms (i.e., Square)
- Cash handling experience
- Some experience with student engagement platforms is an asset, but not required

**What we offer**
- Full-time, permanent role, 37.5 hours per week
- Paid time off package that includes Vacation, Personal Choice Days, 3 Summer Fridays, Fall Breaks, and two-weeks off at the end of December
- Full benefits after 3 months including

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