Administrative Assistant, Faculty of Science
2 months ago
Interested in a career at Langara College?_
Our employees exemplify Langara's values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply
Langara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with Langara College. Exceptions to this will be clearly outlined in the event Langara College requires work (or positions to be based) to be performed outside BC or Canada.
Workday
account.
Job Title:
Administrative Assistant, Faculty of Science
Employee Group:
Administrator
Employee Type:
Permanent
Start Date:
Monday, March 25 2024
End Date (if applicable):
**Job Description**:
The Administrative Assistant (AA), is a member of the administrative team in the Office of the Academic Deans (hereafter, simply referred to as "the Office'). As a member of the Office, the Administrative Assistant provides confidential administrative support to the Academic Deans, and occasionally Provost and Vice-President, Academic and Students. The AA is responsible for organizing and maintaining the filing system for the Office including such files as those related to the Ministry, faculty grievances, contractual matters etc. The AA schedules, organizes and attends various meetings including taking minutes and preparing associated sensitive materials, and serves as administrative backup during collective bargaining. Under the direction of the Academic Administrative Manager (AAM), the AA provides support related to the Faculty appointment process, researches and compiles statistical information for reporting purposes, and assists all members of the Office, as required.
Qualifications Required:
Education
- Requires a two (2) year Diploma or two year Associate Degree from a recognized post secondary institution. Courses in labour relations, negotiations, personnel practices and conflict resolution, bookkeeping or accounting would be an asset.
- Must have over five (5) years of recent related experience in progressively responsible administrative positions in a unionized environment.
- Experience in a post-secondary educational institution, where there are the usual fiscal constraints on public organizations is required.
- Experience providing administrative support to a Senior Academic position preferred.
- An equivalent combination of education and experience may be considered.
- Experience with minute taking and have basic knowledge of Roberts Rules of Order.
Skills & Abilities
- Possesses pro-active professional problem-solving abilities to provide exceptional support to the Deans.
- Must have well-developed interpersonal skills to interact professionally with people in a diplomatic and tactful manner, and to maintain effective working relationships with all constituencies of the College.
- Requires excellent oral and written communication skills with the ability to prepare minutes, documents, reports, etc., and express ideas clearly orally or in writing.
- Requires excellent organizational skills and the ability to work well under pressure with frequent interruptions and with mínimal supervision, to cope with a demanding workload, and to meet deadlines.
- Must be able to work effectively with those who are under pressure to meet numerous and conflicting deadlines themselves.
- Must be a team player, willing to work with others to resolve problems, and also able to exercise judgement and initiative to identify and respond to issues before they become problematic.
- Expertise in shorthand or speed writing, experience in verbatim minute taking, familiarity with the mechanics of minute taking during the collective bargaining process and well rounded administrative assistant competencies are also required.
- Accurate word processing skills of 45 wpm.
- Must able to handle confidential personal and sensitive information with discretion.
To obtain the full job description, please
contact
our recruitment team.
Salary Range:
$28.30 - $39.63 per hour
Pay Grade:
Admin Paygrade 03
Compensation beyond the mid-point requires approval by the Public Sector Employers’ Council Secretariat (PSEC).
Scheduled Weekly Hours:
35
Hours may vary according to the needs of the department.
Closing Date:
Wednesday, April 3 2024
contact
us.
Langara is committed to enhancing our diverse workforce.
-
HR Coordinator, Faculty of Science
2 months ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr8) Job Title HR Coordinator, Faculty of Science Department Human Resources and Administrative Support | Dean's Office | Faculty of Science Compensation Range $4,601.00 - $4,953.00 CAD Monthly Posting End Date June 27, 2023 Note: Applications will be...
-
Business Analyst
2 weeks ago
Vancouver, Canada University of British Columbia Full timeStaff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Information Systems and Technology, Level D Job Title Business Analyst (Faculty of Science) Department Student Advising and Engagement | Dean's Office | Faculty of Science Compensation Range $7,278.33 - $11,372.33 CAD Monthly The Compensation Range is the span between the...
-
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Computer Science Department Administrative Assistant Department Administrative Management | Department of Computer Science | Faculty of Science Compensation Range Posting End Date May 9, 2024 Note: Applications will be accepted until...
-
Faculty Affairs and Project Administrator
3 weeks ago
Vancouver, Canada University of British Columbia Full timeStaff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Administration, Level A Job Title Faculty Affairs and Project Administrator Department Administrative Support | Dean's Office | Faculty of Science Compensation Range $5,063.67 - $7,294.50 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary...
-
Development Officer, Faculty of Applied Science
1 month ago
Vancouver, Canada University of British Columbia Full timeStaff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Development & Alumni Engagement, Level C Job Title Development Officer, Faculty of Applied Science Department Development App Sci Operations Compensation Range $7,071.58 - $10,169.00 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a...
-
Division Assistant, Faculty of Science
1 month ago
Vancouver, Canada Langara College Full timeInterested in a career at Langara College?_ Our employees exemplify Langara's values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply! Langara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with...
-
Assistant Manager, Faculty HR
1 week ago
Vancouver, Canada University of British Columbia Full timeStaff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Human Resources, Level B Job Title Assistant Manager, Faculty HR Department Faculty Recruitment | Faculty Affairs | Faculty of Medicine Compensation Range $5,468.83 - $7,878.17 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a...
-
Assistant or Associate Professor in Soil Science
2 weeks ago
Vancouver, British Columbia, Canada University of British Columbia - Faculty of Land and Food Systems Full timeThe Faculty of Land and Food Systems at the University of British Columbia, Vancouver, Canada ) is seeking applications for a full-time, tenure-stream position at the rank of Assistant or Associate Professor in Soil Science within the Applied Biology Program. The anticipated start date is January 1, 2025, although an alternate start date could be negotiated....
-
Assistant or Associate Professor in Soil Science
3 weeks ago
Vancouver, British Columbia, Canada University of British Columbia - Faculty of Land and Food Systems Full timeThe Faculty of Land and Food Systems at the University of British Columbia, Vancouver, Canada ) is seeking applications for a full-time, tenure-stream position at the rank of Assistant or Associate Professor in Soil Science within the Applied Biology Program. The anticipated start date is January 1, 2025, although an alternate start date could be negotiated....
-
Associate Director, Faculty of Applied Science
2 months ago
Vancouver, Canada University of British Columbia Full timeStaff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Development & Alumni Engagement, Level D Job Title Associate Director, Faculty of Applied Science Department Development App Sci 1 Compensation Range $8,063.17 - $12,575.08 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position....
-
Vancouver, Canada UBC Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Computer Science Department Administrative Assistant Department Administrative Management | Department of Computer Science | Faculty of Science Compensation Range Posting End Date May 9, 2024 **Note**: Applications will be accepted until...
-
Computer Science Undergraduate Program Assistant
3 weeks ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Undergrad Student Supp 2 (Gr4) Job Title Computer Science Undergraduate Program Assistant - Receptionist Department Administrative Management and Support | Undergraduate Program | Department of Computer Science | Faculty of Science Compensation Range $4,156.00 - $4,258.00 CAD...
-
Administrative Assistant
2 months ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Administrative Leadership | Department of Zoology | Faculty of Science Compensation Range $4,009.00 - $4,214.00 CAD Monthly Posting End Date March 8, 2023 Note: Applications will be accepted until...
-
Administrative & Finance Assistant
2 weeks ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Administrative & Finance Assistant Department Joint Financial Support with Dean’s office | Institute of Resources, Environment and Sustainability | Faculty of Science Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End...
-
Assistant Professor of Teaching
2 weeks ago
Vancouver, Canada UBC Faculty of Forestry Full timeUBC’s Vancouver campus is located on the traditional, ancestral, and unceded territories of the xwməθkwəy̓əm (Musqueam) Nation._ **Position Description**: The **expected start date** is **July 1, 2024**, and the expected pay range for these positions is $115K-$125K annually. **Qualifications**: - Cover letter detailing how the applicant meets the...
-
Vancouver, Canada Langara College Full timeInterested in a career at Langara College?_ Our employees exemplify Langara's values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply! Langara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with...
-
Development Officer, Faculty of Applied Science
2 months ago
Vancouver, Canada University of British Columbia Full timeStaff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Development & Alumni Engagement, Level C Job Title Development Officer, Faculty of Applied Science Department Development App Sci 1 Compensation Range $7,071.58 - $10,169.00 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a...
-
Vancouver, British Columbia, Canada UBC Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 3 (Gr6)Job TitleComputer Science Department Administrative AssistantDepartmentAdministrative Management | Department of Computer Science | Faculty of ScienceCompensation RangePosting End DateMay 9, 2024Note: Applications will be accepted until 11:59 PM on the day prior...
-
Vancouver, British Columbia, Canada UBC Full timeStaff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 3 (Gr6)Job TitleComputer Science Department Administrative AssistantDepartmentAdministrative Management | Department of Computer Science | Faculty of ScienceCompensation RangePosting End DateMay 9, 2024Note: Applications will be accepted until 11:59 PM on the day prior...
-
Administrative Assistant, Dean’s Office
2 months ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant, Dean’s Office Department Administrative Support | Dean's Office | Faculty of Science Compensation Range $4,009.00 - $4,214.00 CAD Monthly Posting End Date February 11, 2023 Note: Applications will be accepted...
