Accounts Payable Administrator

3 weeks ago

Ottawa, Canada Black & McDonald Limited Full time

**BUILD YOUR CAREER AT BLACK & MCDONALD**

Black & McDonald is an integrated, multi trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With nearly 100 years of diverse market experience, we are a forward thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

**ABOUT THIS CAREER OPPORTUNITY**

Black & McDonald's ESAP project team is growing If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

This opportunity relates to the ESAP project, which focuses on the modernization of the heating and cooling energy distribution systems to over 80 buildings in the National Capital Region. The project involves design and construction of four new central heating and cooling plants plus associated distribution piping networks over a period of five years, under a Joint Venture Partnership with another leading major Contractor. Black and McDonald is responsible for the design and construction of the mechanical and electrical work across the project.

The AP Administrator is located in Ottawa and reports directly to the Project Controls Manager. Their primary focus is to post high volume of AP invoices accurately and on a timely basis.

**Duties and responsibilities include but are not limited to**:

- Review all invoices for appropriate documentation and approval.
- Post high volume of AP invoices accurately and on a timely basis.
- Ensure invoices match purchase orders, review/resolve any issues with purchasing department or project manager.
- Prepare & select Invoices for payment processing - cheque/EFT- weekly.
- Reconcile vendor statements on monthly basis.
- Respond to all vendor inquiries in a timely manner
- Verify WSIB and Proof of Insurance are valid prior to issuance of payment to Subcontractors
- Prepare Statutory Declarations
- Familiarity with Prompt Payment Act and Construction Lien Act would be an asset,
- Experience dealing with Holdbacks
- Prepare Credit Applications for signature as requested by potential new vendors
- Maintain files and documentation thoroughly and accurately, in accordance with company policy.
- Assist the Finance team with day to day, monthly and year-end reporting and operational requirements.
- Other duties as required.

**COMPETENCY REQUIREMENTS**
- Communicates Effectively
- Continuous Learning
- Customer Focus
- Teamwork and Collaboration
- Values and Respects Others

**EDUCATION REQUIREMENTS**
- Completion of college or other courses in accounting, bookkeeping or accounts payable administration

**WORK EXPERIENCE REQUIREMENTS**
- 1 - 3 year experience in Accounts Payable within a construction company would be considered an asset
- Prior experience with JD Edwards or similar ERP system is desirable

**SKILLS, ABILITIES, AND OTHER REQUIREMENTS**

Proficient knowledge and understanding of:

- Excellent written and verbal communication skills
- Superior organizational skills, meticulous attention to detail and the ability to deal with constantly changing requirements and priorities.
- Ability to work in an open work environment

Advanced user of:

- MS Office (Word, Excel,Outlook)
- JD Edwards or an Oracle-based ERP system

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