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Accounts Payable Coordinator

4 months ago

Ottawa, Canada Metcalfe Realty Company Limited Full time

**About us**

Meeting the growing needs of one of Canada’s major real estate markets has been a priority with Metcalfe Realty Company Limited since 1949. An expansive range of services and years of solid experience in property management and development have earned the company an enviable reputation as an industry leader in the nation’s capital. Since developing Ottawa’s first modern office tower, the Metcalfe Building, in 1949, the company has expanded its corporate holdings to more than 20 diverse properties that total over 2 million square feet.

**Major Purpose**

Reporting to the Controller, the overall responsibility of the Accounts Payable Coordinator is to ensure the timely and accurate processing of all Metcalfe Realty Company Limited purchase orders, AP invoices, payments and expenses claims.

**Core Responsibilities - A/P (est. 60% of role)**
- Review and verify invoices/payments for appropriate coding and approval prior to processing into the AP system.
- Track all payments and expenditures including purchase orders, invoices, statements, etc.
- Maintain, create, and approve vendors in the accounting system.
- Research and resolve invoice and statement discrepancies and review data entry for accuracy.
- Maintain historical records, produce monthly reports and prepare account analysis.
- Schedule regular and ad-hoc cheque runs for AP and expense claims.
- Contribute to continuous improvement to purchasing, payables, and payment processes.
- Ensure activities are conducted effectively and ethically and comply with the organizations policies and standards.
- Provide support documentation for external auditors as required.

**Other Responsibilities (est. 40% of role)**
- Input and review of lease data and tenant profiles.
- Review, approve, enter accounts receivable invoices.
- Process monthly charges on the rent roll.
- Prepare electronic funds transmission for pre-authorized debits.
- Contribute to the implementation of new ERP software (MRI)
- Provide ongoing recommendations for improvement and efficiency with respect to the PPP cycle and related internal controls.
- Provide support to the senior accounting team.

**Requirements**:

- Minimum 1-2 years’ experience in a high-volume A/P role.
- Knowledge of bookkeeping and accounting skills terminology including a good understanding of accounting principals.
- Exceptional organizational skills and attention to detail.
- Demonstrated ability to meet deadlines and prioritize tasks.
- Basic understanding of MRI or YARDI software, or equivalent is an advantage.
- Proficient in Microsoft Word, Excel and Outlook
- Ability to work independently or as a member of a team.
- University or college degree considered an asset.

**Work Schedule**: 37.5 hrs/week.

**Vacation**: 3 weeks

**Benefits**: Comprehensive benefits package, employee & family assistance program and professional development opportunities

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- vendor management: 1 year (preferred)
- Accounts payable: 1 year (preferred)

Work Location: One location

Application deadline: 2023-03-31