Transaction Co-ordinator

2 weeks ago


Ottawa, Canada Coventry Connections Inc. Full time

**Employer: Coventry Connections Inc.**

**Position: Transaction Co-Ordinator & Accounts Payable Assistant**

**Type: Full-Time**

**Location: Ottawa**

**Ad Start February 20, 2023**

**Ad Close February 24, 2023**

**Salary $35,000**

**Summary**

The position is primarily to insure that all card payments from payment systems are downloaded, reviewed and credited to driver accounts. As well, passenger, customer payments and associated inquiries are an important part of the position. In addition, the position will be assigned duties in Accounts Payable division of Finance.

The position requires 2 years’ work experience in a computerized environment. Customer relation experience is preferred. Knowledge of merchant processing systems is useful.

Knowledge of Excel is required, with some advanced functions preferred.

Position is full-time and includes Company Health, Dental and Insurance plan the cost of which is shared between Company and Employee

**Card Transaction Division**
- Verify, request information needed where refund is requested for various payment systems (App, On-line and Point of Sale Systems.
- Correspond and/or speak to Customers to resolve issues

**2)App/Pre/Post card/POS payments**:

- Prepare Custom Import Template 2x per week using dispatch system to credit drivers for jobs completed
- Prepare Custom Import Template for any drivers using POS devices not integrated with Accounting System
- Ensure that drivers are paid correctly for any adjustments required
- Track all App, Pre
- and Post-paid payments not completed properly in Dispatch/other systems in Excel tracking sheet. This is to assist Driver Administration with inquiries from drivers concerning account payments
- Provide assistance to Driver Administration when driver claims not paid properly
- Process Batch Close Reports received from drivers and credit or deny any amounts as applicable

**3)Reconcile App/Other card charges to bank as required. Assist Director Special Projects with preparing payment.**

**4)General**
- Prepare monthly file of any such charges for fees to be applied to account and send to the required staff member.

**5)Other**

Download Monthly Client and Driver invoices and save on network

Verify Service Provider Invoice adjustments match adjustments requested

Act as Backup to Accounts Receivable Officer

Other duties as assigned by Director HR & Special Projects

**Accounts Payable**

1)Receive, review, match with purchase order any invoices and code for GL purposes. Enter, post invoices, generate payment as required. Review vendor statements, handle supplier inquiries.

Maintain an organized vendor filing system by Company

2)Maintain and update supplier records as needed

3)Prepare payments for specialized payments

4)Enter PAP (pre-authorized payments in Accounts Payable system (working knowledge of contracts useful)

5)Ensure all invoices and batches are posted and closed prior to month-end close.

6)Assist with Quick Books invoicing and deposits and prepare deposits as assigned

**Salary**: $35,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- vendor management: 2 years (preferred)
- Accounts payable: 1 year (preferred)

Work Location: One location

Application deadline: 2023-02-24
Expected start date: 2023-03-01



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