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Administrative Assistant

4 months ago

Burlington, Canada bluepoint Valuations Full time

An experienced Office Administrator that will be offering support to two businesses within one office space. We need an individual who is willing to be the backbone of the office/Jack of all trades.

We look forward to welcoming you

**Responsibilities**:
Phenom HPM
- Schedule patients for 5 Naturopathic Doctors
- Create invoices and process payments
- Order supplements and tests for the office
- Keep inventory of all supplements and test kits
- Dropship supplements and tests to patients daily
- Contact patients to collect updated credit card information.
- Correspond back and forth with laboratories.

bluepoint Valuations
- Set up files, reports and schedules
- Prepare invoices
- Keep data entry of all invoice dates, invoice numbers and mediation dates
- Contact adjusters to follow up on invoices
- Scan, name and organize documents
- Day to day operations of the office
- Smart fax report and invoices
- Monitor and order stationary and other office supplies

Skills Needed
- Document & File Management
- Invoice processing
- Inventory System
- Data Entry
- Microsoft Office, Excel & Adobe an asset
- Multi-Line Telephone System
- Ease with computers and technology
- Experience with Jane or other similar software.
- Experience with customer service/effective communicator
- Experience with petty cash and a debit machine

**Salary**: $45,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay
- Commission pay

Ability to commute/relocate:

- Burlington, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Front desk: 3 years (preferred)
- Administrative experience: 3 years (preferred)

Work Location: Hybrid remote in Burlington, ON

Expected start date: 2023-03-06