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Administrative Assistant

4 weeks ago

Burlington, Canada Thomson Gordon Group Full time

Privately owned since its inception in 1911 and headquartered in Burlington, Ontario, Canada - Thordon is a global leader in the design, manufacture, supply and installation of pollution-free, non-metallic bearing and seal systems.

The Administrative Assistant of Thordon Bearings reporting to the Human Resource Manager will provide administrative support to the HR Manager and CEO as described below.

**Duties and Responsibilities**
- Perform a variety of administrative duties, such as generating and distributing memos, letters, meeting room reservations, catering requirements, document scanning and videoconferencing
- Prepare agendas and maintain calendar for CEO.
- Make travel arrangements for Executives, including booking flights, arranging for hotel reservations, and ordering rental cars
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Assist the CEO in the development of presentations for internal and external audiences
- Attend SMT meetings and generate and circulate electronic minutes for SMT meeting
- Prepare, reconcile, and submit expense reports
- Update CRM database and enter data as directed by the VP Sales if required
- Prepare, reconcile, and submit expense reports
- Supports human resources processes by scheduling appointments, maintaining records in BambooHR, maintaining files and other confidential documentation
- Assists HR Manager with the recruitment process and notifies Managers when employees with upcoming probationary reviews
- Support and coordinate company social events with assistance from the Marketing department; such as fundraisers, golf tournaments, and staff appreciation events
- Coordinate training activities and maintain documentation in Bamboo HR
- Assist administratively with team building initiatives (Lunch & Learns)
- Routinely perform a wide variety of support duties

**Minimum Requirements**

Administrative Professional Certification, Business Administration Diploma

2-4 years of related experience

**Knowledge, Skills and Abilities Required**
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Skilled in office software (Microsoft Office suite, Google Workspace, CRM software)
- Ability to work under pressure and meet deadlines
- Ability to work independently
- Strong organizational skills
- Requires good judgement and a professional demeanor

**What We Offer**
- Competitive compensation
- Group Benefits, Employee Assistance Program, Life Insurance, Short and Long Term Disability
- RRSP Matching and Profit Sharing Program
- Flexible schedule
- Company supported continuing education and opportunities for growth
- On-site Parking

**More About Us**
- We thank all applicants for their interest however only those selected for an interview will be contacted. Thordon Bearings Inc. will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require accommodation, please notify us and we will work with you to meet your needs._

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