Accounting Office Manager

2 months ago


West Vancouver, Canada Kay Meek Arts Centre Full time

**Accounting Office Manager**

**Organization**:Kay Meek Arts Centre

**Deadline**:July 14, 2023

**Organization Description**:
THE KAY MEEK ARTS CENTRE in West Vancouver is dedicated to presenting artistic excellence in a range of events including professional music, theatre, dance, film, and youth programming. Our mission is to produce, provide and present performing arts experiences and opportunities for our community and beyond. In addition to producing an exciting season of host events, the Kay Meek Arts Centre is also proud to support various community organizations as a rental venue.

The Kay Meek Arts Centre in West Vancouver seeks an experienced person to fill the full-time position of

**Responsibilities**:

- Accounting _
- Full cycle monthly accounting of multiple revenue streams
- Monthly reports - financial statements, ticket sales
- Monthly analysis of income statements against budget
- Accounts receivable for facility rentals, including booking deposits and box office payouts
- Accounts payable
- Artist contract payments, including withholding taxes, where applicable
- Semi-monthly recording of box office sales
- Monthly deposit logs for three revenue streams
- Reconciliations _
- Reconcile host show ticket revenues, sponsorships and technical costs and develop settlement reports, including co-presentations
- Reconcile and record concession sales
- Monthly bank reconciliation of multiple accounts
- Capital project expenses and deferred contributions
- Payroll _
- Direct deposits for salaried employees
- Semi-monthly hourly payroll including overtime, statutory holiday pay, weekly time off calculations
- Benefits deduction calculations and monthly expenses
- Maintenance of vacation logs
- Filing T4s
- Remittances and Reporting _
- CRA remittances for payroll, T4A-NR withholdings and GST
- Quarterly WCB remittance
- Quarterly and annual music licensing reporting
- Semi-annual utilities calculations based on shared facility use with SD45
- Annual Gaming account reporting
- Prepare financial reports for final grant reports
- Budgeting and Forecasting _
- Work with Executive Director and department heads in preparing the annual budget, including details
- Develop annual forecasts and cash flows, as needed
- Project reports, fundraising reports and cost analysis, as required
- Audit _
- Liaise with auditors, including on-site facilitation
- Review annual Charity Return
- Office Management _
- Ensure the smooth operations of the office, including adherence to policies and procedures
- Oversee the maintenance of office equipment, including IT needs
- Manage contract and price negotiations with office vendors and service providers
- Order supplies, as needed
- Liaise with SD45 on building maintenance needs
- Provide administrative support for Board of Directors
- Other duties as may be required

**Qualifications**:

- Post-secondary education in Accounting, preferably CPA designation
- 3-5 years of accounting-related experience, preferably with project accounting in an arts and cultural setting
- Advanced proficiency in Sage 50 Accounting software and Excel spreadsheets
- Day-to-day bookkeeping
- Excellent reconciliation skills
- Effective communication skills - verbal and written
- A team player who is self-motivated, organized, deadline-oriented, with a high-level of attention to detail
- Enjoy completing a wide variety of tasks and a workflow that differs day-to-day to meet the needs of the facility schedule

**Compensation**:
$65,000 - $75,000 commensurate with experience. Annual vacation and extended health benefits included.

**How to Apply**:
We thank all applicants, but only those considered for an interview will be contacted.

**Salary**: $65,000.00-$75,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- West Vancouver, BC V7V 2G7: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in West Vancouver, BC V7V 2G7

Application deadline: 2023-07-14
Expected start date: 2023-08-08


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