Office Assistant

2 weeks ago

Toronto, Canada Cision Full time

Cision employs the brightest, most passionate people in the tech industry. We’d love for you to join our growing team We invest in our people through training and professional development while supporting you along the way—all so you can meet your career goals. To us, the most important measure of our success is yours.

Greet visitors, handle telephone calls, ship and receive packages, administrative duties for various departments and various offices, assist with facilities related matters.

**ESSENTIAL FUNCTIONS**:

- Excellent verbal and written skills
- Answer incoming phone calls, answer enquiries and/or transfer to the appropriate staff
- Greets visitors and promptly notifies party of their arrival
- Maintains reception area to ensure neatness always
- Shipping and receiving and other postal/mail duties
- Event planning for office events
- Assist various departments with their administration requirements and other tasks
- Coordinates catering for office meetings
- Assist in facilities related matters in multiple offices
- Work with third party services on facilities matters
- Maintain tickets in the Service Now ticketing system
- Maintain the HR Downloads system
- Maintain inventories for multiple offices - coffee services, stationary, etc.

**QUALIFICATIONS AND REQUIREMENTS**:

- Minimum of six months to one-year previous receptionist experience required
- Knowledge of Zoom phones
- Technical skills (Office 365 programs such as Outlook, Zoom, Teams and SharePoint)
- Organizational and planning skills are essential since several projects can occur concurrently
- Attention to detail
- Customer service skills
- Interpersonal skills
- Self-starter
- Project management skills
- Teamwork
- Problem solving skills
- Ability to adapt to change and balance competing demands
- Would require at least 4 days in office.

Cision is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other protected statuses.

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