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Administrative Assistant to General Manager

1 month ago

Hamilton, Canada Marriott, Delta Hotels Full time

Homewood Suites by Hilton Hamilton and Staybridge Suites Hamilton are looking for someone to bring their vibrance and energy to the role As an Administrative Assistant to General Manager, you’ll assist the General Manager with administrative tasks (A/R, A/P, HR and Payroll. You’ll work with a team that promotes a positive and efficient team culture.

If you are passionate about hospitality and take pride in offering exceptional service, we would love to have you be a part of the _**Homewood and Staybridge** team **_Our colleagues continue to aim higher and show they care about our guests and each other to ensure we achieve our goal of creating great hotels guests love.
- Please note the role will be split 80/20 between the two properties. Staybridge component will consist mostly of processing AR on weekly basis - one shift per week.**_

**Responsibilities**:Under the supervision of the Hotel General Managers, the Administrative Assistant is responsible for smooth operation of HR / Accounting and Administration.

**Administrative**
- Light Stay - Hilton standard - updated monthly.
- Prepare written and verbal warnings.
- Prepare memos
- Investigate incidents by reviewing camera footage
- Schedule / participate in health and safety meeting taking notes of issues that need to be addressed.
- Schedule monthly fire alarm test.
- Post, scan copy file invoices
- Head office reporting as required
- Distribute information to employees regarding events, company policies
- Update staff board with current information
- Monthly birthday/ anniversary lists
- Health and Safety Committee

**Human Resources (HR)**
- Onboard New Employees / Terminate Employees - Prepare and process paper work, set employees up in Dayforce, Enroll employee hand punch.
- Complete all WSIB forms and file away. If required fax to WSIB.
- Arrange for all Vrancor and Hilton Required training to be completed in a timely manner
- Organize monthly employee appreciation lunch
- Work with all department heads to ensure smooth operations
- Generate and present any / all HR related documents to staff as discussed/directed by General Manager and Vrancor HR Department

**Payroll**
- Process payroll. Submit paperwork, review reports to ensure everything was processed accordingly.
- Dealing with Dayforce, Vrancor HR/Payroll department on any/all employee or equipment related issues

**Accounting**
- Daily accounting procedures - review Night Audit Packages
- Bank deposits and reconciliation
- Review ATM, manage receipt, replenishment and update document
- Shift4/ Chase / Credit Card / Debit - ensuring all balance
- investigate any discrepancies - Chargebacks
- Invoice Control and Entry, accruals
- Cash Float Management
- Manage and Process Petty Cash
- Complete and Files all month end documents
- Laundry Revenue
- Ensure all inventories completed and submitted
- Follow month end schedule
- Invoicing - AR - working closely with Sales and FOM, issuing invoices to clients in a timely manner, following up on payments, clearing accounts
- Participate in any / all team activities with management and staff to ensure smooth hotel operations.

**Qualifications**:

- We work to recruit, train and retain bright and energetic individuals with a willingness to learn, who are committed and dedicated to customer service, and who believe in spirited teamwork.
- Ability to multitask, work well under pressure in a fast paced environment
- Knowledge of OnQ preferred / Opera
- Knowledge/Understanding of Human Resources and Accounting principles
- Strong leadership and a professional image.
- Strong interpersonal, written and verbal communication skills.
- Excellent decision-making ability and analytical skills.
- Ability to work a flexible schedule, including weekends and holidays.

**Apply...**

Vrancor Hospitality is committed to accommodating applicants’ needs in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and under the Ontario Human Rights Code throughout the selection process. If you require a disability-related accommodation to participate in the recruitment process.

**Salary**: $40,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- 8 hour shift
- Holidays
- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (required)

**Experience**:

- Administrative Assistant: 1 year (preferred)

Work Location: In person