Executive Assistant

5 months ago

Toronto, Canada Oxford Properties Full time

Why join us?

Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.

We are currently looking for an exceptional Executive Assistant to primarily support the SVP, Finance, Global Financial Reporting and Management Analytics at our corporate head office in Downtown Toronto. In this role, you will have the opportunity to support a very busy and energetic Executive and their immediate team. Your positive attitude and superior customer service, organizational, project management and problem-solving skills will be key to your success in this role.

You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate and valuing customers and colleagues as genuine partners.

**Responsibilities**:
Provide a full range of confidential administrative services for a senior leader(s) ensuring quality service and professionalism at every interaction

Meeting management which includes scheduling, preparing agendas, taking minutes and documenting action items at leadership team meetings, strategic sessions and applicable boards the leader is involved in

Prepar ation and coordination of meetings and events such as all-team Town Hall s, Leadership team meetings, offsites and other department-wide meetings

Prepare reports, presentations, communications, and documents relating to matters of sensitive nature on behalf of the leader by identifying required information, conducting research and utilizing appropriate sources as required

Proactively recommend enhancements to processes and issues to increase efficiencies and share best practices

Manage, coordinate, and maintain a complex calendar with conflicting priorities

Prioritiz es and organiz es workload of the leader to ensure items that are critical to the business and to key stakeholders are on the agenda

Build strong relationships across the organization, including partnering with internal and external stakeholders

Prioritize conflicting needs, troubleshoot, handle matters expeditiously, proactively and follow-through on projects

Execute and assist with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving and adjusting plans as required

Administration of confidential files and presentations

Managing invoices, budget reports including monitoring and analyzing budgets, expenses and year end accruals

Perform diverse range of tasks that involve a range of complexity with autonomy and discretion to make decisions within well-defined parameters

Be an effective teammate and flexible in adjusting to changing work priorities

Participate fully as a member of the team and contribute to a positive a nd inclusive work environmen t

**When returning to office**:
Coordinate extensive and sometimes complex domestic and international travel arrangements, hotels and itineraries.

Plan and coordinate for onsite and offsite meetings, meeting rooms, special functions and events including logistics such as location, meals, technology, communication, materials and RSVP’s.

General office duties when back in the office may include ordering catering, mail distribution, greeting guests, etc.

**To succeed in this role, you have**:
5+ years’ experience supporting an executive in a large, complex, international organization

A post-secondary education (college or university) is preferred

Excellent computer literacy, MS Office Suite experience and digital tools experience including MS Teams, SharePoint etc.

Works extremely well under pressure with the ability to meet tight deadlines while maintaining attention to detail

Demonstrate superior customer service skills and professionalism when partner ing with all levels and external stakeholders.

Demonstrated strength in time management and organizational skills with the ability to multi-task in a fast paced and demanding environment.

Demonstrate the ability to prioritize, multi-task, and work independently with mínimal direction and proficiency in dealing with ambiguity

Detail oriented when writing and editing business documents, communi

  • Executive Assistant

    5 months ago

    Toronto, Canada Revenue Management Labs Full time

    **Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...

  • Executive Assistant

    5 months ago

    Toronto, Canada Shiplake Properties Full time

    The Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...

  • Executive Assistant

    5 months ago

    Toronto, Canada Softchoice Full time

    As an Executive Assistant, you will provide support to select executive leaders here at Softchoice. The Executive Assistant will have primary responsibility supporting C-suite executives (i.e., CEO, CFO etc.) and will provide limited support to some of their direct reports to keep tight alignment on critical and sensitive matters. In addition, you will also...

  • Executive Assistant

    5 months ago

    Toronto, Canada Cineflix Full time

    **The Company** Creating, producing, and distributing distinctive factual and scripted programming, the Cineflix Media group includes Cineflix Productions, Cineflix Rights, Cineflix Studios, Buccaneer Media, Connect3 Media, Husk Media, Shiny Screens Entertainment, and a hub of producers from the US, UK, and Canada with whom we share strategic partnerships...

  • Office Administrative Assistant

    4 weeks ago

    Toronto, Canada Executive Platforms Inc Full time

    **WHO WE ARE AND WHAT WE DO...** Executive Platforms builds world-class forums to facilitate the sharing of ideas among the senior leadership of businesses and organizations with common objectives, interests, and challenges. Through careful and concerted effort based upon decades of experience, we work to elevate the conversation and provide all our...

  • Executive Assistant

    5 months ago

    Toronto, Canada Softchoice Full time

    We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...

  • Executive Assistant

    3 months ago

    Toronto, Canada Adecco Canada Full time

    Executive Assistant job opening in Toronto, ONOur client, a well-established residential services firm is currently looking for a career oriented and experienced Executive Assistant to join them on a full-time, permanent basis. In this role, you will use your skills and experience to provide support a busy, driven, Executive with both business and personal...

  • Executive Assistant

    5 months ago

    Toronto, Canada Meridian OneCap Credit Corporation Full time

    **_At Meridian _**_our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. We believe that our greatest opportunity is to create opportunity and meet people where they are_**_. - ** **About This Opportunity** **Is this role right for you? In this role, you will**: We’re looking for an Executive Assistant...

  • Executive Assistant

    5 months ago

    Toronto, Canada illumin Inc Full time

    Responsibilities: - Book travel for ELT members, ensuring cost-effective options and seamless arrangements. - Coordinate offsites, including venue bookings, meals, and AV equipment setup. - Organize special events such as summer/holiday parties and team events for ELT. - Manage board matters, including booking board meetings and assisting board members with...

  • Executive Assistant

    5 months ago

    Toronto, Canada York University Full time

    **Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....

  • Executive Assistant

    4 months ago

    Toronto, Canada Equinix Full time

    **Who are we?** Equinix is the world’s digital infrastructure company®, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale...

  • Executive Assistant

    5 months ago

    Toronto, Canada Canadian Premier League Full time

    THE POSITION **Position**:Executive Assistant **Reports to**: VP, Finance and Admin (CEO and EVP’s) **Status**:Full-time, Permanent **Start Date**:Immediately **Location**: Downtown Toronto, ON (Onsite) **Salary Range**: $55,000 - 85,000 THE BUSINESSES Canadian Soccer Business (CSB) represents a suite of top-tier national corporate partnerships and...

  • Executive Assistant

    5 months ago

    Toronto, Canada Element Fleet Management Full time

    Get started on an exciting career at Element!_ Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. What We...

  • Executive Assistant

    1 month ago

    Toronto, Ontario, Canada Ontario Teachers Pension Plan Full time

    Senior Executive Assistant OpportunityWe are seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to our Chief People Officer. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel arrangements, and preparing confidential documents.Key Responsibilities:Provide...

  • Executive Assistant

    1 month ago

    Toronto, Ontario, Canada Ontario Teachers Pension Plan Full time

    Senior Executive Assistant OpportunityWe are seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to our Chief People Officer. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel arrangements, and preparing confidential documents.Key Responsibilities:Provide...

  • Executive Assistant

    1 month ago

    Toronto, Ontario, Canada Ontario Teachers Pension Plan Full time

    Senior Executive Assistant OpportunityWe are seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to our Chief People Officer. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel arrangements, and preparing confidential documents.Key Responsibilities:Provide...

  • Executive Assistant

    1 month ago

    Toronto, Ontario, Canada Ontario Teachers Pension Plan Full time

    Senior Executive Assistant OpportunityWe are seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to our Chief People Officer. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel arrangements, and preparing confidential documents.Key Responsibilities:Provide...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada beBee Professionals Full time $35,000 - $50,000

    We are seeking a highly skilled Executive Assistant to join our team at beBee Professionals in Toronto. The successful candidate will be responsible for providing executive-level support to our office operations, ensuring that our office runs efficiently and effectively.Key Responsibilities:Provide executive-level support to the office team, including...

  • Executive Assistant

    4 weeks ago

    Toronto, Ontario, Canada Randstad Canada Full time

    Job Title: Executive AssistantWe are seeking a highly organized and efficient Executive Assistant to join our team at Randstad Canada. As an Executive Assistant, you will provide administrative support to our senior-level executives and high-value clients, ensuring seamless communication and coordination.Key Responsibilities:Proactively manage calendars and...

  • Executive Assistant

    4 weeks ago

    Toronto, Ontario, Canada Randstad Canada Full time

    Job Title: Executive AssistantWe are seeking a highly organized and efficient Executive Assistant to join our team at Randstad Canada. As an Executive Assistant, you will provide administrative support to our senior-level executives and high-value clients, ensuring seamless communication and coordination.Key Responsibilities:Proactively manage calendars and...