Administrative Assistant

1 month ago


Portage la Prairie, Canada Southern Health-Santé Sud Full time

**Requisition ID**: 339258

**Competition #**: NU-23-030

**Position Control #**: 119-71110-A231-01

**Posting End Date**: June 20, 2023

**City**: Winkler

**Site**: Southern Health-Santé Sud

**Work Location**: Boundary Trails Health Centre

**Department / Unit**: Administration

**Job Stream**: Non-Clinical

**Union**: Exempt

**Anticipated Start Date**:To be determined

**FTE**:0.40

**Anticipated Shift**: Days

**Daily Hours Worked**: 7.75 hour shifts

**Salary**:As per CUPE Collective Agreement

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Summary**:
Reporting to the Director - Mental Health, the Administrative Assistant provides supervision to the administrative support team. The incumbent provides day to day guidance and oversees secretarial and administrative support ensuring a high degree of accuracy and confidentially.

The incumbent regularly communicates with program staff to ensure consistency of administrative support services and other documentation. The incumbent has strong organizational skills and is able to work well with time constraints and deadlines

The incumbent will exercise the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

**Qualifications**:

- Graduate of a recognized Administrative Assistant program, business program or equivalent
- Knowledge and experience working with office equipment
- Knowledge of legislation pertinent to mental health and community services
- Minimum two (2) years administrative experience or equivalent
- One (1) year previous supervisory experience
- Demonstrated ability to effectively manage staff
- Demonstrated ability to effectively manage workload by establishing priorities
- Demonstrated knowledge of customer service concepts and practices
- Demonstrated effective oral and written communication skills
- Demonstrated strong interpersonal and effective organizational skills
- Demonstrated ability to work in a team environment along with ability to work independently with mínimal supervision in a multi-tasking environment
- Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required
- Proficiency of both official languages is essential for target and designated bilingual positions
- Demonstrated ability to meet the physical and mental demands of the job
- Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums
- Good work and attendance record

**Conditions of Employment**:

- Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check, as appropriate
- All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.



  • Portage La Prairie, Canada Michif Child and Family services Full time

    Michif Child & Family Services (MCFS) Agency is a mandated child and family services agency with the responsibility to administer and manage culturally appropriate community-based child protection and support services for Metis and Inuit people in Manitoba. ADMINISTRATIVE ASSISTANT Full-time, Permanent Position Classification: AY3, $ $26.36 per hour Hours of...


  • Portage la Prairie, Canada Southern Health-Santé Sud Full time

    **Requisition ID**: 338270 **Competition #**: SS-23-644 **Position Control #**: 480-715751093A207-01 **Posting End Date**: June 06,2023 **City**: Portage La Prairie **Site**: Southern Health-Santé Sud **Work Location**: RAAM Clinic - Portage la Prairie **Department / Unit**: Administration **Job Stream**: Non-Clinical **Union**: CUPE **Anticipated...


  • Portage la Prairie, Canada Manitoba Government Full time

    **Administrative Assistant**: AY3 Administrative Secretary 3 Regular/full-time Department of Consumer Protection and Government Services Real Estate Services, Asset Management Portage la Prairie MB Advertisement Number: 41056 Salary(s): AY3 $43,462.00 - $49,704.00 per year Closing Date: May 17, 2023 The Manitoba government recognizes the importance...


  • Portage la Prairie, Canada Shared Health Full time

    **Requisition ID**: 338165 **Competition #**: NU-23-028 **Position Control #**: 211-71592-A231-01 **Posting End Date**: 06/05/2023 **City**: Portage La Prairie **Site**: Shared Health **Work Location**: Lions Prairie Manor **Department / Unit**: Administration **Job Stream**: Non-Clinical **Union**: Exempt **Anticipated Start Date**:As mutually...


  • Portage la Prairie, Canada Nor-Tec Group Full time

    **Administrative Assistant/Project Coordinator** Nor-Tec Group is a full-service electrical contractor. We have been servicing Winnipeg and the far reaches of most of Manitoba for over 35 years. Our experience has been from Institutional projects to Industrial projects to Municipal projects and a variety of Manufacturing Plant projects. We are well versed...


  • Portage la Prairie, Canada Southern Health-Santé Sud Full time

    **Requisition ID**: 343305 **Competition #**: NU-23-049 **Position Control #**: 385-71105-A231-01 **Posting End Date**: August 23, 2023 **City**: Regional Office **Site**: Southern Health-Santé Sud **Work Location**: Regional Office - To be determined **Department / Unit**: Support Services **Job Stream**: Non-Clinical **Union**:...

  • Op Administration

    4 weeks ago


    Portage la Prairie, Canada Portage Transport Full time

    **Key Responsibilities**: - Receive and process trip envelopes (distances, fuel, expenses, pay, POD’s and furtherance) - Order entry and tracking of loads - Organize and file documents either electronically or with a paper filing system - Process cash advances, money codes, and truck and trailer wash PO numbers Interact closely with dispatch to provide...


  • Portage la Prairie, Canada Southern Health-Santé Sud Full time

    **Requisition ID**: 334276 **Competition #**:PCAM-23-001 **Posting End Date**:June 1, 2023 **City**: Portage la Prairie **Site**: Southern Health-Santé Sud **Work Location**: Portage District General Hospital **Department / Unit**: Medical/Dialysis **Job Stream**: Clinical **Union**: PCAM **Anticipated Start Date**: TBD **FTE**:1.0 **Anticipated...

  • Pharmacy Assistant

    1 month ago


    Portage la Prairie, Canada Walmart Canada Full time

    **Position Summary... **:The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in...


  • La Prairie, Canada ÉQUIPE DULUDE - Royal LePage Du Quartier Full time

    ÉQUIPE DULUDE is a Real Estate team working under the Royal Lepage Du Quartier banner. Our dynamic team and personnel are all working toward the same goal: making our clients’ real estate goals and journey a successful one! We are looking for an experienced administrative assistant, that is motivated and able to prioritize and manage time wisely, to...


  • Portage la Prairie, Canada Winnipeg Regional Health Authority Full time

    Requisition ID: 358735  Competition #: PCAM-24-003 Posting End Date: Open Until Filled City: Portage la Prairie Site: Southern Health-Santé Sud Work Location: Portage District General Hospital Department / Unit: Medical/Dialysis  Job Stream: Clinical  Union: PCAM Anticipated Start Date: TBD  FTE: 1.0  ...


  • Portage la Prairie, Canada Winnipeg Regional Health Authority Full time

    Requisition ID: 358735 Competition #: PCAM-24-003Posting End Date: Open Until FilledCity: Portage la PrairieSite: Southern Health-Santé SudWork Location: Portage District General HospitalDepartment / Unit: Medical/Dialysis Job Stream: Clinical Union: PCAMAnticipated Start Date: TBD FTE: 1.0 Anticipated Shift: Days/WeekendsDaily Hours Worked: 8.00 hour...


  • Portage la Prairie, Canada Southern Health-Santé Sud Full time

    Position Overview : The Portage District General Hospital (PDGH) is an 88-bed regional Centre located in the community of Portage la Prairie serving an area with a population of over 50 people with a high percentage being First Nations. The Emergency (ER) Department sees on average approximately 26 visits per year with 40% triaged at CTAS level 1-3. The...


  • Portage la Prairie, Canada Kal Tire Full time

    **Assistant Store Manager - Portage La Prairie, MB** Are you seeking a career shift from the confines of a computer screen to a dynamic role focused on people development, strategic planning, cost control, inventory management, and budgeting? Are you able to transition into a role that aligns with your passion for people, strategy, and operational...


  • Portage la Prairie, Canada Super 8 Portage la Prairie Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesOrder office supplies and maintain inventoryGreet people and direct them to contacts or service areasOpen and distribute regular and electronic incoming mail and other material and...


  • Portage la Prairie, Canada 6844406 Manitoba Ltd. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingHotel, motel, resortTasksDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesArrange travel, related itineraries and make reservationsGreet people and...


  • Portage la Prairie, Canada 6844406 Manitoba Ltd. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingHotel, motel, resortTasksDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesArrange travel, related itineraries and make...


  • Portage la Prairie, Canada Southern Health-Santé Sud Full time

    **Requisition ID**: 348615 **Position Number**: 480-715701070A207-02 **Competition Number**:SS-23-1555 **Posting End Date**: November 22, 2023 **City**: Portage la Prairie **Site**: Southern Health-Santé Sud **Work Location**: Mental Health Program - Steinbach, Winkler or Portage **Department / Unit**: Mental Health & Addictions **Job Stream**:...


  • Portage la Prairie, Canada Kal Tire Full time

    Description Assistant Store Manager - Portage La Prairie, MB Are you seeking a career shift from the confines of a computer screen to a dynamic role focused on people development, strategic planning, cost control, inventory management, and budgeting? Are you able to transition into a role that aligns with your passion for people, strategy, and...

  • Pharmacy Assistant

    1 month ago


    Portage la Prairie, Canada Southern Health-Santé Sud Full time

    **Requisition ID**: 341789 **Competition #**: AH-23-108 **Position Control #**: RHA-PHAR-196 **Posting End Date**: July 28, 2023 **City**: Portage la Prarie **Site**: Southern Health-Santé Sud **Work Location**:Portage District General Hospital & Affiliate Sites **Department / Unit**: Pharmacy Services **Job Stream**: Clinical **Union**: MGEU Prof...