Facilities and Planning Coordinator

2 weeks ago


North Vancouver, Canada Toronto Catholic District School Board Full time

**Facilities and Planning Coordinator***

**Our District***

From coastal beaches to mountain forests, North Vancouver School District - “the natural place to learn” - provides world-class instruction and a rich diversity of engaging programs to inspire success for every student. Our 25 elementary and 7 secondary schools,_ _2600 staff and 16,000 students offer a safe and nurturing environment based on trust, respect, responsibility and collaboration. We are looking for enthusiastic and positive individuals to _learn, share and grow_ with us in “the natural place to work”.

**The Role***

The Facilities and Planning Coordinator will be primarily responsible for supporting the Facilities and Planning team with project development, plus the delivery and execution of operational support services. The role will support the Facilities and Planning Department which includes: Rentals, Service Operations, Maintenance and Planning. In addition the role will also work in close alignment with School Administrators, Health & Safety and ICT with the ongoing design and site coordination of a variety of projects.

**Duties & Responsibilities***

**Operational Support Services**
- Providing oversight and guidance of the Cheakamus Centre’s Facilities Management vendor in the execution of maintenance programs.
- Oversee and assist with the development of asset management planning priorities for the infrastructure and buildings, including Cheakamus Centre.
- Assist with the development and delivery of minor capital and life-cycle renewal projects throughout the North Vancouver School Districts portfolio of properties.
- Oversee and develop maintenance and equipment plans for mobile assets (school buses, trades vehicles, equipment and related infrastructure).
- Oversee and develop maintenance and equipment plans for school-based Video Surveillance and Card Access Systems.
- Develop best practices and provide global support, training and oversight for security related systems and infrastructure.

**Strategic Leadership***

Contribute to the continuous optimization, improvement and efficiency of the Facilities and Planning team, including:

- Evolution of standard practices.
- Review and update owner’s project requirements.
- Introduction of new best practices.
- Assist with the development of maintenance plans and warranty regimes for new buildings and systems.
- Prepare service level agreements for tendering specialized services, such as fire and life-safety maintenance.
- Assist the Service Operations Managers and the Manager of Energy and Sustainability with project development and execution.

**Business Development & Operations***
- Conducting facilities inspections and physical audits of properties.
- Coordinating consulting studies and reviews of existing building systems and replacement/upgrade options.
- Contract administration, construction coordination, and contractor supervision.
- Manage and administer contemplated change orders and process.
- Participate in building commissioning and administer resolution of post-construction deficiency issues.
- Oversee the coordination and move-in at project occupancy stage, including coordination of new equipment delivery and installation.
- Update building documentation, such as design aid sheets, fire safety plans,and site drawings to reflect as-built conditions.
- Maintain School Districts digital library of as-built drawings, and operations and maintenance manuals.
- Utilizes the Computerized Maintenance Management System (CMMS) to coordinate all work requests, inspections and asset work history.
- Works closely with the Service Center Coordinator to update any changes to asset information in the CMMS.
- Coordinates client communications regarding the Cheakamus sites.
- Facilitate Annual Insurance and Capital Asset Management Systems condition assessments and audits.
- Coordinate follow-up actions and complete closure reports with regard to the above inspections.

**Financial Planning and Management***
- Compiling project estimates and expenses for annual capital and operating budgets and grant submissions.
- Development of minor capital projects scope, coordination of design and specifications for RFP’s and tenders.
- Utilizing tools, such as the Ministry’s Capital Assessment Management System (CAMS) to identify and prioritize life-cycle renewal projects.
- Utilizing tools such as the Ministry’s Capital Asset Planning System (MyCAPS).
- Responsible for developing detailed operating budgets for projects.

**Qualifications/Skills***
- Ability to meet deadlines, manage time and prioritize duties
- Ability to work flexible hours or schedule
- Ability to problem-solve, negotiate and work effectively with others
- Ability to communicate effectively with leadership, staff and public
- Strong customer/client service background
- Ability to work independently with limited supervision
- Ability and experience managing employees in a unionized environment
- Expertise



  • North Vancouver, Canada ICBC Full time

    At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and...


  • Vancouver, Canada WSP Full time

    **WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation...


  • North York, Canada Lumacare Full time

    Client & Family-Centered Care Is at The Heart of Everything We Do at Lumacare! Lumacare believes Client and Person-Centered Care is based on a philosophy of care, treatment and support that empowers Clients to be active and knowledgeable partners in their health care. Whether you join Lumacare in a client facing role, in a leadership capacity, or in a...


  • Vancouver, Canada Group Home Facilities Full time

    JOB TITLES: (Mental Health) Health Care Worker JOB SUMMARY: The Health Care Worker provides care to clients in a manner that will respect the individual(s) & maintain their dignity. Care and support is provided to 9 (Male) adult clients in a Group Home facility. Orientation shifts and full on-site training is provided for facility programs. JOB...


  • Vancouver, Canada District of West Vancouver Full time

    **_(Temporary, Full-Time - 12 months)_** - Located on the traditional, ancestral and unceded lands of the Musqueam, Squamish, and Tsleil-Waututh Nations, West Vancouver is a vibrant community on the North Shore and home to parks, beaches, and to sports, recreation and arts amenities. Our dedicated staff deliver services, operate facilities and run the...


  • Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Facilities Management, Level B Job Title Facilities Coordinator Department Operational Support | Facilities | Student Housing and Community Services Compensation Range $5,468.83 - $7,878.17 CAD Monthly The Compensation Range is the span between the minimum and maximum base...


  • Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Facilities Management, Level B Job Title Facilities Coordinator Department Operational Support | Facilities | Student Housing and Community Services Compensation Range $5,468.83 - $7,878.17 CAD Monthly The Compensation Range is the span between the minimum and maximum base...


  • Vancouver, Canada RainCity Housing and Support Society Full time

    RainCity Housing operates on the stolen, unceded, ancestral, traditional homelands of the Xʷməθkwəy̓əm, Sḵwx̱wú7mesh, and səl̓ílwətaʔɬ Nations in so-called Vancouver, the q̓íc̓əy̓, qʼʷa: n̓ƛʼən̓, kʷikʷəƛ̓əm, qiqéyt, SEMYOME, Stó꞉lō, and sc̓əwaθən məsteyəxʷ Nations in so-called Lower Mainland, and the shíshálh...


  • Vancouver, Canada GEC Living Full time

    **Job description (Facilities Coordinator)** The Facilities Coordinator will provide administrative support with contract service delivery, accounting and finance, inventories, recordkeeping, inspections, and will provide operational support to ensure the buildings systems and equipment are operating effectively, efficiently and safely. This role will...

  • Temporary Facilities

    4 weeks ago


    North Vancouver, Canada School District #44 (North Vancouver) Full time

    From coastal beaches to mountain forests, the North Vancouver School District “the natural place to learn” provides world-class instruction and a rich diversity of engaging programs to inspire success for every student. Our 25 elementary and 7 secondary schools, 2650 staff and 16,000 students offer a safe and nurturing environment based on trust,...

  • Temporary Facilities

    4 weeks ago


    North Vancouver, Canada School District #44 (North Vancouver) Full time

    TEMPORARY C.U.P.E. JOB VACANCY Job description From coastal beaches to mountain forests, the North Vancouver School District “the natural place to learn” provides world-class instruction and a rich diversity of engaging programs to inspire success for every student. Our 25 elementary and 7 secondary schools, 2650 staff and 16,000 students offer a safe...


  • North Vancouver, Canada North Vancouver School District #44 Full time

    _From coastal beaches to mountain forests, the North Vancouver School District “the natural place to learn” provides world-class instruction and a rich diversity of engaging programs to inspire success for every student. Our 25 elementary and 7 secondary schools, 2650 staff and 16,000 students offer a safe and nurturing environment based on trust,...


  • Vancouver, Canada Native Education College Full time

    NEC Native Education College opened its doors in 1967 and became British Columbia's largest private Indigenous College. NEC’s purpose is to contribute to an Indigenous, holistic experience that positions the Indigenous learner to uphold their responsibility and obligations to their family, and Nation of origin as autonomous Peoples. NEC provides culturally...


  • Vancouver, Canada Native Education College Full time

    NEC Native Education College opened its doors in 1967 and became British Columbia's largest private Indigenous College. NEC’s purpose is to contribute to an Indigenous, holistic experience that positions the Indigenous learner to uphold their responsibility and obligations to their family, and Nation of origin as autonomous Peoples. NEC provides culturally...

  • HR Coordinator

    4 weeks ago


    Vancouver, Canada Stellar Creative Lab Full time

    Do you love animation and fantasize about working with an awesome team of folks? Let’s make that fantasy a reality, come and work for Stellar! **About Us**: At Stellar Creative Lab we foster a creative and collaborative culture where we face challenges as a team and flourish together. Stellar is a thriving company that will support and mentor your...


  • Vancouver, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$64,973 to $77,589 annually** - SFU Department Descr: **Vancouver Facilities Services** - Position Grade: **8** - # of openings: **1** - Biweekly Hours: **72** **Who We Are** The SFU Vancouver campus is an enjoyable place to study, work, and visit. The campus is spread...


  • Vancouver, Canada PHSA Full time

    **Project Coordinator Facilities Management** PHSA Corporate Vancouver, BC In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all...


  • Vancouver, BC, Canada Kasian Architecture Interior Design and Planning Full time

    We have an exciting opportunity for a Health, Safety & Environmental Coordinator to join our team Kasian is one of the largest integrated architecture and interior design firms in Canada. With a network of offices across Canada and overseas, we are a local Firm with a global reach. Our passion is rooted in strengthening connections between people and...


  • Vancouver, Canada Community Living BC Full time

    **We are proud to be selected as one of **B.C.'s Top Employers once again!** **If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!** Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with...


  • Vancouver, Canada RainCity Housing and Support Society Full time

    RainCity Housing wishes to acknowledge that we operate programs on the stolen, unceded, ancestral, traditional homelands of the kʷikʷəƛ̓əm, q̓íc̓əy̓, qiqéyt, qʼʷa: n̓ƛʼən̓, sc̓əwaθən məsteyəxʷ, səl̓ílwətaʔɬ, SEMYOME, shíshálh, Sḵwx̱wú7mesh, ˈstɔːloʊ and Xʷməθkwəy̓əm Nations. About Us - A home for every...