Administrative Assistant

4 weeks ago

Sarnia, Canada Lambton College Full time

**Company Biography**:
Located on the beautiful homeland that is the traditional territory of the Ojibwe, Potawatomi and Odawa First Nations, for over 50 years, Lambton College has been a ground-breaking institution. Lambton College is a national leader in applied research, teaching methodologies, experiential learning opportunities and future-facing educational innovations. With 13,000+ students from 20 countries around the world, two main campuses in Sarnia, Ontario, and a growing roster of more than 90 diploma, certificate and degree programs, Lambton College offers students flexible learning options with a broad range of programs and courses that incorporate elements of classroom, mobile, hybrid and accelerated educational alternatives.

Lambton College currently ranks third overall in Canada, and second overall in Ontario for Research in addition to maintaining a ranking within the top 4 Colleges for Research in Canada for seven straight years.

At Lambton College, we're proud of where we have been, but more importantly, where we are going, together. With Caring and Vitality as two of our core values at Lambton College, you know you'll be joining a team of passionate and fun colleagues.

**Specific Accountabilities**:
Administrative and Organizational Support to Accessibility Services Dept.
- Development and maintenance of office services, systems and processes, i.e. reception and scheduling of clients, case management system (ClockWork),files (physical, Teams), budget, inventory, contracts, documentation, tracking and data collection, report preparation, including Ministry reporting requirements.
- Maintenance of website communications/updates, digital filing systems and documents, templates, forms, and resources ensuring currency and accuracy.
- Assistance with organization of departmental events such as Open House, Transitions and outreach activities to community members, students, parents, secondary teachers and counsellors.
- Facilitation of auxiliary accessibility services such as, alternate format textbooks and materials, peer and digital notetaking services, interpreters, etc. Maintains list of necessary auxiliary service staff contacts, (Interpreters, Educational assistants etc)
- Facilitation of psychoeducational assessment process for students, including BSWD and funding sources, communication/collaboration with external support bodies (RARC/Psychologists), communication and tracking with students and counsellors.

Payroll Verification
- Entry of supporting contracts and verification of payroll for part-time / contract staff.

Accessibility Services Equipment Maintenance
- Ensures learning materials and equipment (electronic devices, specialized accessibility tools and equipment) are in proper format and working order (braille, large print, CCTV, iPads etc.)
- Processes and tracks Accessibility Services equipment loans and provides assistance to students, when required.

Other Duties As Assigned

**About the Position**:
This is a full-time support staff Bargaining Unit position reporting to the Manager, Counselling, Accessibility & Testing Services working 35 hours per week at an hourly rate of $28.56.

The Administrative Assistant supports the College’s Student Accessibility and Academic Accommodation responsibilities and requirements by providing a variety of office reception, clerical, administrative, and organizational functions within the Accessibility Services Department to student users, College staff, and community members.

They are also primarily responsible for providing critical administrative and facilitation support for the Accessibility Team, in their support of Accessibility students/parents, the College, and the wider community. In conjunction with the Accessibility Team, the incumbent helps implement a range of accessibility processes, protocols, and services, including, but not limited to, intake, case management system files development and maintenance, auxiliary accessibility service provision, appointments and scheduling, special events and communications, document development, clinical assessment and documentation support, and general office operations and maintenance.

The Administrative Assistant is knowledgeable and sensitive to the educational and accessibility needs of students with exceptionalities and students who are facing difficult circumstances. They will represent Accessibility Services and the College professionally, tactfully, and respects the confidentiality needs of students.

**Qualifications**:

- Minimum 2 year diploma in Office Administration, Business Administration (or equivalent)
- Minimum of 3 years of full-time related front line customer/client service in a post secondary/executive busy office environment
- Must have experience in client service dealing with vulnerable, marginalized clients

**Closing Statement**:
Lambton College is committed to an inclusive, barrier-free selection process. If contacted regarding this competition, please adv

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