Real Estate Receptionist

4 weeks ago


Scarborough, Canada THE GUARDIAN HOME REALTY INC. Full time

**Responsibilities**:

- Greet and welcome visitors in a professional and friendly manner
- Answer phone calls, take messages, and direct calls to the appropriate Agent or Staff members
- Schedule appointments and maintain the office calendar
- Inputting relevant information into client database and transaction management systems
- File and organize documents
- Perform general clerical duties such as photocopying, faxing, and mailing
- Arrange meeting and training sessions for the agents
- Preparing listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, etc.
- Broker loading - uploading and updating listings on MLS
- Broker Load - input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions), etc., enter listing information and appointment instructions into Broker Bay
- Register offers on Brokerbay
- Utilizing Canva for the generation of marketing materials

**Qualifications**:

- Minimum high school education, with a preference to college level courses/ diploma
- Minimum 1 year working experience in office administration and/or real estate administration
- Excellent written and communication skills
- Ability to multi-task
- Excellent organization & time management skills

Experience using Broker Bay, TRREB, WEBForms/Authentisign would be an asset.

**Job Types**: Full-time, Permanent

**Salary**: $16.55-$20.00 per hour

Schedule:

- Monday to Friday

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)
- Real Estate Reception: 1 year (required)

Work Location: In person



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