Invoicing Administrator

1 month ago

Grande Prairie, Canada CDN Controls Ltd Full time

**Overview**:
CDN Controls Ltd. is a fully integrated provider of instrumentation, electrical, automation, communication, combustion and emissions, and meter proving services throughout Western Canada. We are a globally recognized business celebrated for our tenacious full service approach and relentless pursuit of industry dominance and excellence. At CDN Controls, we understand that our employees are the biggest asset in our success, and we take great pride in selecting employees who are team oriented, driven and eager to succeed.

Our growing company is currently looking to hire an Invoicing Administrator to join our team. This role is responsible for invoicing our jobs and service calls from inception through execution to closeout.

**As our Invoicing Administrator, you will be responsible to**:

- Create and enter Job numbers & SCID’s, verify job numbers for field staff for assigned customers and respond to requests for clarification or amendments to invoices.
- Prepare, verify, and process all maintenance & construction invoices and recognize discrepancies and fix those discrepancies prior to submitting to client for approval.
- Verify coding and obtain signatures for approval and follow up, as necessary.
- Submit revision requests for changes or removals on tickets information and coding as required.
- Assist the Controller and/or CFO in the collection of past due invoices for assigned Customers as required.
- Update and manage all customer files in the SharePoint.
- Provide daily updates to clients on tickets, material and submit reports for individual clients reflecting hours worked for the month or as required.
- Update and cost track jobs that are directly run through our branch as required.
- Communicate with AP and Orders regarding outstanding purchase orders
- Balance jobs upon closeout
- Other duties as assigned.

**Qualifications Required**:

- 2+ years of experience in similar administrative role
- Experience in office administration and bookkeeping procedures.
- Ability to maintain a high level of accuracy and attention to detail in preparing and entering job numbers and invoices.
- Demonstrated analytical and problem-solving skills.
- Intermediate level expertise with Excel, Word, Outlook, and knowledge of GP Dynamics (Great Plains) or similar accounting systems.
- Ability to work as a team and collaborate to solve minor or complex invoicing concerns.

**Why CDN Controls?**

Our goal is to ensure CDN Controls is the best place for you to work. That means we are committed to appreciating, developing and empowering our employees

Some of the benefits you can expect at CDN are:

- Belonging to a strong team; we challenge each other day in and day out
- On the job training to set you up for success
- Mentorship from talented industry leading professionals, driven to grow
- Competitive pay, benefits and RRSP program
- Vacation and flex days
- Flexible work arrangements
- Opportunities to advance in your profession or trade.
- Win as a team
- Are committed to excellence
- Take care of everything (one stop shop)
- Act with honesty, loyalty and respect
- Hire talented people, driven to grow

  • Administrative Assistant

    4 days ago

    Grande Prairie, Canada Varo Industries Corp Full time

    **Varo Industries is an energy services company, specializing in measurement in addition to Instrumentation and Electrical services. We are based out of Grande Prairie and serve the entire Peace Country.** **We are looking for great people to join our team. We are currently hiring to fill the role of Administrative Assistant.** **The Administrative...

  • Office Administrator

    2 weeks ago

    Grande Prairie, Canada Strike Group Full time

    POSITION SUMMARY Office Administrators presents a positive and professional image of Strike to all clients, suppliers, associates, callers, and office visitors. An administrator is approachable, organized, and customer service oriented. Employees are expected to support and participate in a “culture of safety” and adhere to and be ambassadors of...

  • Accounts Receivable Administrator

    6 days ago

    Grande Prairie, Canada Avenge Energy Services Inc. Full time

    We are looking a great addition to our accounts receivable team in our Grande Prairie branch! If you like processing high volume invoicing, a variety of duties in a growing company! Avenge is the Peace Region’s leader in top quality fluid management, servicing customers throughout Western Canada. At Avenge, the safety of our employees is top priority, by...

  • Wapiti Gravel Suppliers Purchasing Administrator

    4 weeks ago

    Grande Prairie, Canada Colas Full time

    **Subsidiary**:Colas Western Canada Inc.**: **4201 93 Street, Grande Prairie, AB T8V 6T4 Telephone: (780) 532-1790** Wapiti Gravel Suppliers, a division of NPA Ltd. is one of Western Canada’s largest paving contractors, with over 700 employees helping us provide our products and services throughout Alberta, Saskatchewan and the Northwest Territories. Our...

  • Administrative Assistant

    1 month ago

    Grande Prairie, Canada Culligan Water Full time

    **Administrative Assistant/Accounting Clerk** This position requires an energetic, detail-oriented individual with excellent organization and computer skills using Quickbooks and/or Sage, Microsoft Word, Excel and Outlook. This person will be responsible for performing general office and accounting support duties including: - Follow up on overdue accounts...

  • Administrative Assistant Ii

    7 days ago

    Grande Prairie, Canada City of Grande Prairie Full time

    **The Opportunity** As an Administrative Assistant, you will be responsible for providing a wide range of administrative functions for two programs in a dynamic and challenging work environment. The Mobile Outreach Department provides services and support related to the street-engaged population. The Disaster Services Program focuses on preparing for and...

  • office administrator

    1 week ago

    Grande Prairie, Canada DCA Printing Inc. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 years or equivalent experienceTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as...

  • office administrator

    1 week ago

    Grande Prairie, Canada DCA Printing Inc. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificate or equivalent experienceTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation,...

  • Office Administrator

    4 days ago

    Grande Prairie, Canada SureCan Mechanical Full time

    We are looking for a full time office admin. Duties would include, but are not limited to: Invoicing, AR, AP, payroll, data entry, filing, scanning, photocopying, light cleaning. Experience with Sage is a must. Experience with Microsoft, online invoicing platforms such as open invoice, Pandell, Enverus, etc. would be an asset. Have the ability to work in a...

  • Administrator, Reception

    1 month ago

    Grande Prairie, Canada Control Tech Ltd Full time

    The future is bright for Control Tech, join us there are great things to come!Control Tech is a leading cross-border Instrumentation, Electrical & Automation solutions provider. Committed to excellence, we are experts in construction, maintenance, turn-around and optimization, as well as structures, production operations, parts sales and more. As a...

  • Administrator, Reception

    1 month ago

    Grande Prairie, Canada Control Tech Ltd Full time

    The future is bright for Control Tech, join us there are great things to come!Control Tech is a leading cross-border Instrumentation, Electrical & Automation solutions provider. Committed to excellence, we are experts in construction, maintenance, turn-around and optimization, as well as structures, production operations, parts sales and more. As a...

  • Administrator, Reception

    1 month ago

    Grande Prairie, Canada Control Tech Ltd Full time

    The future is bright for Control Tech, join us there are great things to come!Control Tech is a leading cross-border Instrumentation, Electrical & Automation solutions provider. Committed to excellence, we are experts in construction, maintenance, turn-around and optimization, as well as structures, production operations, parts sales and more. As a...

  • Administrator - Customer Service Administration

    1 month ago

    Grande Prairie, AB, Canada Control Tech Ltd Full time

    The future is bright for Control Tech, join us there are great things to come! Control Tech is a leading cross-border Instrumentation, Electrical & Automation solutions provider. Committed to excellence, we are experts in construction, maintenance, turn-around and optimization, as well as structures, production operations, parts sales and more. As a...

  • Office Administrator

    1 day ago

    Grande Prairie, Canada Western Star Trucks (North) Ltd. Full time

    **POSITION TITLE**: Office Administrator **PRIMARY ACCOUNTABILITY**: At Western Star Trucks North, we believe truck drivers are essential in keeping our world moving - it’s why we’ve dedicated our business to helping others succeed. We are a full-service heavy-duty truck dealership, offering new truck sales, parts, service, and body shop work. What...

  • Station Administrator

    2 weeks ago

    Grande Prairie, Canada Magnum Cementing Services Ltd. Full time

    Friday, May 3, 2024 Founded in 2008, Magnum Services quickly became an established well cementing service company with a broad operational footprint in North America. Through those roots, Magnum continues to develop and diversify to offer our customers a unique blend of technical expertise with a history of project execution excellence. We are competent...

  • Station Administrator

    1 week ago

    Grande Prairie, Canada Magnum Cementing Services Ltd. Full time

    Friday, May 3, 2024 Founded in 2008, Magnum Services quickly became an established well cementing service company with a broad operational footprint in North America. Through those roots, Magnum continues to develop and diversify to offer our customers a unique blend of technical expertise with a history of project execution excellence. We are competent...

  • Station Administrator

    2 weeks ago

    Grande Prairie, Canada Magnum Cementing Services Ltd. Full time

    Friday, May 3, 2024 Founded in 2008, Magnum Services quickly became an established well cementing service company with a broad operational footprint in North America. Through those roots, Magnum continues to develop and diversify to offer our customers a unique blend of technical expertise with a history of project execution excellence. We are competent...

  • Station Administrator

    1 week ago

    Grande Prairie, Canada Magnum Cementing Services Ltd. Full time

    Friday, May 3, 2024 Founded in 2008, Magnum Services quickly became an established well cementing service company with a broad operational footprint in North America. Through those roots, Magnum continues to develop and diversify to offer our customers a unique blend of technical expertise with a history of project execution excellence. We are competent...

  • Administrative Assistant

    2 weeks ago

    Grande Prairie, Canada Avanti Software Inc. Full time

    Our Values:SERVICE | TRUSTWORTHINESS | QUALITY | INNOVATION | TEAMWORKAre you service-oriented and passionate about providing support within a innovative environmental management organization? If you are committed to making our world a better place by providing administrative support to our scientific consulting organization intrusted in solving today’s...

  • Administrative Assistant

    1 month ago

    Grande Prairie, Canada MJY Auto Sales and Leasing Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Establish and implement policies and procedures - Determine and establish office procedures and routines - Schedule and confirm appointments - Manage contracts - Answer telephone and relay telephone calls and messages - Answer electronic...