Scholars Academy Program Assistant, Student

2 weeks ago

Calgary, Canada The University of Calgary Full time

**Description**

The **Student Success Centre** in **Student Experience and Support **is currently seeking a Full-time Limited Term **Scholars Academy Program Assistant **for approximately 12 months.

**Summary of Key Responsibilities** (job functions include but are not limited to):

- Plays a key role in recruiting, training, scheduling and supervising peer volunteers for Aspire Programming.
- Provides frontline advising to students in the Scholars Academy program regarding awards dates and deadlines, available resources and programming.
- Ensures the provision of excellent customer service to students, triaging student concerns and providing appropriate information and referrals to ensure student needs are addressed.
- Assist with planning the annual Scholars Academy retreat, including working with the Coordinator to develop the itinerary, manage all location bookings, book presenters, and develop activities for the students.
- Manage room bookings and catering orders for all meetings and special events.
- Support the Coordinator and Academic Strategist (First Year Students) with the coordination of special events for Scholars Academy and Aspire students, including arranging Speaker Series, and booking SAP student's attendance at prestigious University events and important lecture opportunities.
- Assist with the annual implementation and oversight of the Mentorship Program for the students in the Scholars Academy, including planning mentor/mentee training sessions and events.
- Support Coordinator through regular updating of website and program materials.
- Assist with the program's promotion through implementation of monthly newsletter for Council and students in both the Scholars Academy and the First Year Scholars program.
- Work with the Coordinator, Scholars Programs and the Academic Strategist (First Year Students) to coordinate all administrative aspects of the Scholars Academy Program and the Aspire Program.
- Support all administrative aspects of the recruitment of students into the Scholars Academy program.
- Coordinate the Scholars Academy professional development awards program, including coordination of selection committee, reconciling receipts for students who have received awards and ensuring expense claims are submitted in a timely fashion and follow University policy and procedures.
- Support some administrative aspects of the cohort service projects (ensuring student understanding of and compliance with University policy and procedures, assisting with expense reimbursement etc.)
- Prepare documents and reports for Advisory Council meetings and record minutes for the Advisory Council meetings.

**Qualifications / Requirements**:

- University degree required.
- 1-2 years of experience working within student affairs / student services within a post-secondary environment required.
- Experience with website maintenance, social media and event communications required.
- Strong sense of professionalism and the ability to work effectively with stakeholders who are both internal and external to the University.
- Demonstrated commitment to exceptional, proactive student service.
- Outstanding interpersonal communication skills, including written, oral, and in one on one and group settings.
- Strong critical thinking, judgment, and decision-making skills.
- Abilities in problem identification, reasoning, and ability to develop original ideas to solve problems.
- Ability to work under pressure to meet strict and multiple timelines.
- Demonstrated ability to be resourceful, creative, innovative, and flexible.
- Ability to work effectively individually and as a team member.
- Experience providing information and developing presentations for students.
- Thorough knowledge of University policies, procedures and requirements including the Freedom of Information and Protection of Privacy Act (FOIP).

**Application Deadline**: December 10, 2024

This position is part of the AUPE bargaining unit, and falls under the **_Specialist/Advisor Job Family, Phase 1_**.

For a listing of all management and staff opportunities at the University of Calgary, view our **Management and Staff Careers website**.

**About the University of Calgary**

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do

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