Property Services Portfolio Coordinator

1 month ago


Newmarket, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**
Reporting to the Supervisor, Property Services PMO, is responsible for providing project and program management planning and coordination for the Branch and leading or supporting projects and project planning, as assigned; acting as a resource to Branch staff; developing and maintaining project management databases in CAFM for the Branch; coordinating activities which support Branch continuous quality improvement, operational effectiveness and efficiency, and design and documentation of workflow processes; coordinating tracking and analyzing trends and making appropriate recommendations that will positively impact operational effectiveness and program delivery; supporting the Supervisor and Branch staff, including coordinating a program and operational mapping process and analysis.

**MAJOR RESPONSIBILITIES**
- Coordinates or leads various projects or programs, as assigned; assists in developing project plans, costs, timelines, and resources and coordinates all aspects of projects; leads or takes active role in project planning with accountability for project goals, timelines, and expectations; works with project team for the successful delivery of projects.
- Liaises with Branch and Regional Department staff, regarding the development and delivery of projects and initiatives to address the facility requirements of the Department’s portfolio.
- Participates in multi-disciplinary teams, and in external and internal committees, to evaluate initiatives, including compliance with project standards.
- Consults with Branch staff and contributes to the design, development, testing, modification and implementation of evaluation and benchmarking and measurement tools.
- Identifies key metrics/performance indicators and assists management staff in determining how they are to be measured.
- Develops strong working relationships with key staff members in the assigned functional areas.
- Takes active role in a multi-disciplinary team, including other Branch staff, on project planning for new or renovated space needs for Regional Departments; contributes to business and program planning, implementation plans, and ongoing support of automation initiatives within the assigned functional areas.
- Performs other duties as assigned, in accordance with Branch and Department objectives.

**QUALIFICATIONS**
- Successful completion of a Community College Diploma in Architectural, Interior Design, Business Administration, or Engineering Sciences or related field or approved equivalent combination of education and experience.
- Certified Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) or Certified Business Analyst Professional (CBAP) or demonstrated experience and knowledge equivalent to the skills acquired through the completion of one of these programs.
- Minimum three (3) years related experience in building construction, facility management or interior design for a variety of buildings involving the development of designs, plans and specifications and contract administration.
- Experience in project and program management and planning, research, business planning, workflow and process mapping and design.
- Knowledge of the theory, principles and practices related to project, program and/or portfolio management, building design, and construction and maintenance, related to structural, architectural and engineering disciplines.
- Knowledge and ability to identify and develop performance indicators, to analyze data and evaluate trends, and recommend process improvement changes to enhance operational efficiencies and effectiveness.
- Knowledge of the Branch’s operations, programs and services.



  • Newmarket, Canada MG Grand Property Management Inc. Full time

    **About us** MG Grand Property Management Inc. is a boutique style Property Management Service. We are professional, innovative, supportive, and our goal is to Provide Consistent and Reliable Support for our Tenants. We like to keep a family-like support system with our tenants and staff. Our work environment includes: - Work-from-home days - Growth...

  • Portfolio Manager

    2 days ago


    Newmarket, Canada Pfaff Automotive Full time

    Portfolio Manager * Volkswagen of Newmarket Newmarket ON L3Y 9A1*Who We Are * At Pfaff Automotive Partners, we’re united by a passion for cars, and we’re as crazy about them. It’s about more than just selling and servicing cars. We’re passionate about long-term relationships with our teammates, clients, and communities. We love driving the cars we...

  • Portfolio Manager

    1 day ago


    Newmarket, Canada Pfaff Automotive Full time

    Portfolio Manager Volkswagen of Newmarket Newmarket ON L3Y 9A1 **Who We Are At Pfaff Automotive Partners, we’re united by a passion for cars, and we’re as crazy about them. It’s about more than just selling and servicing cars. We’re passionate about long-term relationships with our teammates, clients, and communities. We love driving the cars we...

  • Crew Leader

    1 month ago


    Newmarket, Canada Brinks Property Services Full time

    **About Us**: Brinks Property Services is a privately owned and operated company that has been servicing the Greater Toronto Area for the past 20 years. Our professionally trained team comprises some of the industry's most valued leaders. **Job Statement**: Brinks Property Services consistently strives to uphold our strong eco-friendly reputation and beauty...


  • Newmarket, Canada Brinks Property Services Full time

    **About Us**: Brinks Property Services is a privately owned and operated company that has been servicing the Greater Toronto Area for the past 20 years. Our professionally trained team is comprised of some of the industry's most valued leaders. **Job Statement**: Brinks Property Services consistently strives to uphold our strong eco-friendly reputation and...


  • Newmarket, Canada Volkswagen Newmarket - Pfaff Automotive Partners Full time

    **Job description** **Who We Are** At Pfaff Automotive Partners, we’re united by a passion for cars, and we’re as crazy about them. It’s about more than just selling and servicing cars. We’re passionate about long-term relationships with our teammates, clients, and communities. We love driving the cars we sell, and we love the people that own and...

  • Lawn Maintenance

    2 weeks ago


    Newmarket, Canada Woods Property Service Full time

    _Maintenance Crew Member _ **Company description** Woods Property Service is a family owned and operated landscaping business servicing residential properties based in Newmarket with a commitment to providing exceptional customer service and quality of work. **Job description** We are currently looking for a motivated, enthusiastic and passionate...


  • Newmarket, Canada York Regional Police Full time

    **Date**:Feb 7, 2024 **Location**: CA, L4G 0S7 **Company**:York Regional Police **REFERENCE**:#24-08E **POSITION TITLE**:Junior Property Maintenance Operator **DEPARTMENT**:Building Services, Capital Projects & Facilities **SALARY**:$80,139- $85,528 Per annum **STATUS**:One (1) permanent position **LOCATION**:York Regional Police Headquarters **OPENING...


  • Newmarket, Canada Town of Newmarket Full time

    Under the direction of the Manager, Business Solutions & Project Services, the IT Project Coordinator provides project management, operational, and administrative support to the project team, sponsor, IT Business Analyst and IT Project Manager. The role will focus on specific deliverables, parts of projects, and/or sub-projects with scheduling, organizing,...


  • Newmarket, Canada Alliance Group & Staffing Full time

    **Locksmith Service Coordinator** We are looking for an experienced **Locksmith Service Coordinator** for our client located at **Newmarket, ON**. They are into the business of locksmithing. **Responsibilities**: - Act as the primary point of contact for customers, addressing inquiries and providing information on our services. - Ensure a high level of...


  • Newmarket, Canada Better Living Health and Community Services Full time

    **Social Services Volunteer Coordinator** **Contract - Canada Summer Job** **This positions reports to**: The Education and Training Specialist - Completion of or Enrollment in a post-secondary degree in office administration, human resources, volunteer management, business administration or combination of equivalent education and work experience - A...


  • Newmarket, Canada Deafblind Ontario Services Full time

    **BONUS**: Upon hire, you will receive a one-time signing bonus of $500 on your first paycheque after your employment commences. At six months of employment, you will receive a second lump sum of $500. **This position can be remote with some travel expectations e.g. meetings, training** **Ready to make a difference? Join our team!** Under the direction of...


  • Newmarket, Canada Deafblind Ontario Services Full time

    **Contract is for six months** **BONUS**: Upon hire, you shall receive a one-time signing bonus of $500 on the first pay date after your employment commences and should you continue your employment with the organization for another six months, you will be provided another lump sum amount of $500. **Ready to make a difference? Join our team!** Under the...


  • Newmarket, Canada Oxford Properties Full time

    Why join us? Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story. At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are...


  • Newmarket, Canada RNS Health Care Services Inc. Full time

    Reporting to the Manager of Human Resources, the Education & Development Coordinator is responsible for organizing education and development programs for the employees. The Education and Development Coordinator will coordinate with management to identify and develop and administer/coordinate training that would fit the company's goals and objectives. The...


  • Newmarket, Canada York Region Full time

    Job Title - Archibus Systems Performance Project Coordinator (Program Coordinator, Systems Performance) - Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 12 - Type of Position - a Replacement - Start Date - July 4, 2023 - Salary - Per hour - Salary Grade - $50.51 - $54.89 - Department - York Region -> Corporate...

  • Program Coordinator

    1 month ago


    Newmarket, Canada Town of Newmarket Full time

    Under the direction of the Supervisor, the Program Coordinator assists the respective Recreation Programmers with the development, implementation, execution, monitoring and evaluation of programs and events including supervising and coaching part-time staff and volunteers. This role will assist the Recreation Programmer to increase awareness and encourage...


  • Newmarket, Canada BMO Financial Group Full time

    16775 Yonge Street Newmarket Ontario,L3Y 8J4 Supports one or more Investment Advisors (IAs) and IA Team and staff, and branch operations with day-to-day administration and provides exceptional client service to support achievement of business objectives. As this role contributes to the overall success of the Investment Advisors portfolio, you may be...


  • Newmarket, Canada The Salvation Army York Housing & Support Services- Belinda's Place Full time

    POSITION PURPOSE SUMMARY: To support clients and operate residential facility, through: Clients admissions, intake processing, case triaging, primary support case work, referral and clerical duties. Provide clients with encouragement and access to wrap around supports that ultimately lead to getting housed and staying housed. The work of this position seeks...


  • Newmarket, Canada The Salvation Army York Housing & Support Services- Belinda's Place Full time

    POSITION PURPOSE SUMMARY: To support clients and operate residential facility, through: Clients admissions, intake processing, case triaging, primary support case work, referral and clerical duties. Provide clients with encouragement and access to wrap around supports that ultimately lead to getting housed and staying housed. The work of this position seeks...