Undergraduate Academic Advisor

3 weeks ago

Edmonton, Canada University of Alberta Full time

**NU Academic Plan and UG Prog**:

- Competition No.

**S100351091**
- Posting Date

**May 12, 2023**
- Closing Date

**May 19, 2023**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$51,055 to $69,342 per year**
- Grade

**08**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location**

This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus Edmonton.

**Working for the University of Alberta**

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Department/Faculty**

**Position**

In all facets of this role, this position endeavors to integrate and advance the University’s commitments to equity, diversity and inclusivity. This position understands, fulfills, and promotes the health, safety and environment responsibilities identified in university policy.

**Duties**

Application Assessment
- Conducts admissions reporting, including collecting and analyzing data to inform decision making processes.
- Evaluates domestic and international credentials.
- Participates in documentation and procedure development.
- Conducts research into the credit and course level systems for institutions and courses that have not yet been evaluated; develops and maintains a database of international and domestic transfer credit decisions.
- Evaluates the records of international applicants to determine whether or not students qualify for admission and assigns transfer credit for the same.
- Calculates Admission Grade Point Average (AGPA) from institutions around the world, converting to the U of A's grading system, using standardized weighted average conversion methods.

Program Advising Post Acceptance
- Advises continuing and prospective students on program related matters such as: advising on academic standing, providing GPA calculations and scenarios, providing options for activities (e.g. coop, student abroad), advising on program changes, advising on potential transfer credit and performing advanced program planning.
- Identifies, assesses, refers and advocates for students at risk.
- Conducts continuing student reporting, including collecting and analyzing data to inform decision making processes.
- Provides students with information about alternatives, limitations and possible consequences of academic decisions.
- Coaches students to identify problems and possible strategies and resources. Advises students on larger life issues such as health, isolation, financial stress, career planning.

Program Decisions

Convocation/ Program Completion
- Completes convocation clearing for graduates to ensure full degree requirements are met.
- Reviews academic record to ensure program requirements and academic standing are met.
- Evaluates and approves eligibility of students for degree specific notations such as: "With Distinction" or "First Class Honors".
- Verifies program completion and certifies to the College of Registered Nurses of Alberta (CRNA) students can write the National Council Licensure Examination (NCLEX) and receive their Temporary Practice Permits to legally work in Canada.

Other Duties
- Facilitates award and scholarship nominations.
- Advises students and applicants of their rights and process under the Code of Student (or Applicant) Behavior, referring all affected students to the Ombud service.
- Participates in recruitment events.
- Liaises directly with transfer institution program advisors regarding; program and course changes; transfer credit; and admission requirements.
- Undergraduate Office Project work relating to student initiatives

**Minimum Qualifications**
- Undergraduate degree and/or a diploma in an appropriate area demonstrated with experience in course administration.
- Minimum 2 years’ experience with program/administrative coordination.
- Thorough understanding of databases and database integrity procedures is necessary.
- Experience with PeopleSoft (student) a definite asset.
- Experience wi

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