Executive Assistant Business Partner

2 months ago

Toronto, Canada Intuit Full time

**Overview**:
Join the Intuit Consumer Tax Group as an Executive Assistant Business Partner in the Toronto, ON office. Our team is growing rapidly and we need a partner to help coordinate and accelerate our teams The Executive Assistant will support our product development leadership team in partnership with our wide range of stakeholders in Toronto and around the world.

**What you'll bring**:

- Represent the values of the organization internally and externally. Use excellent judgment with areas of responsibility and demonstrate the ability to deal with sensitive and confidential information
- Clear and effective communication at multiple levels with diverse audiences (internally and externally). Knows and understands all of the tools that support Intuit and is comfortable coaching others on them
- Track record of juggling multiple projects and managing deadlines with an attention to detail and focus of quality
- Understands key stakeholders' (leaders and the teams they support) needs and proactively translates them into solutions and actions for the business. Addresses challenges with a positive attitude and problem-solving mindset
- Comfortable giving and receiving feedback to nurture the relationships you have with teams and peers. Highlight strengths and uncover blind spots, inspiring us to create meaningful goals for our performance
- 10+ years work experience, 5+ years supporting executive leaders
- Proficient in Google Docs/Sheets/Slides and/or Microsoft Office (Powerpoint, Word, Excel)
- Proficient in Concur and smartsheets Passionate about developing a thriving team culture
- experience partnering with other Executive Admins to win together
- “Owns the outcome”: entrepreneurial, scrappy and tenaciously focused on delivering the end result
- Bold, passionate, and a “Win Together” attitude
- Thrives in fast moving culture; adaptable to change; strong sense of urgency
- Curious, with a strong learning mindset
- Disciplined and data driven
- Customer obsession mindset - Hard working and dedicated
- focused on delivering “awesome”
- Bachelor's Degree a plus

**How you will lead**:

- Provide day to day planning management (calendar, events, operations mechanisms)
- Provide support for frequent travel planning and expense management for leaders
- Interface directly with senior leaders within the company across multiple time zones
- Handle details of a highly confidential and critical nature which require in-depth knowledge of company operations, policies, and procedures
- Partner across organizational boundaries to deliver critical outcomes
- Plan team off-sites and other key events throughout year
- Help collect information, create documents and materials where necessary to support key meetings
- Successfully plan and execute on-boarding for new employees
- This position will work closely with other Executive Admins to execute all deliverables for Intuit with excellence, including being a backup as needed
- Managing hosted events for VP and Directors both on and off site
- Intuit utilizes a hybrid working model that brings together the best of virtual work and in-person connections and collaboration. This position will be required to work an average of 3 days per week in the Toronto office

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