Executive Assistant

2 weeks ago


toronto, Canada Options Consulting Solutions Full time

Executive Assistant – Partner Assistant – Toronto – Fulltime – In-office


Are you an experienced professional with a passion for providing unparalleled support to high-level executives? Are you adept at juggling multiple priorities and keeping busy schedules running smoothly? If so, we have an exciting opportunity for you to become an integral part of a great organization.


We are seeking an experienced Executive Assistant to support one of our busy partners in their practice. In this role, you will play a critical role in ensuring the partner remains organized, on track, and able to focus on delivering exceptional client service.


Key Responsibilities:

  • Calendar Mastery: Manage the partner's calendar with precision, scheduling and prioritizing meetings, appointments, and commitments to maximize efficiency and productivity.
  • Travel Coordination: Handle all aspects of travel planning and logistics, including booking flights, accommodations, ground transportation, and preparing detailed itineraries, ensuring smooth and hassle-free travel experiences.
  • Client Service Support: Serve as a liaison between the partner and clients, responding to inquiries, scheduling meetings, and providing exceptional service to maintain strong client relationships.
  • Meeting Management: Prepare meeting materials, agendas, and presentations, coordinate meeting logistics, and ensure follow-up on action items, facilitating seamless and productive meetings.
  • Administrative Support: Provide comprehensive administrative support, including managing correspondence, drafting communications, expense reporting, and other ad hoc tasks as needed.


Qualifications:


  • 5+ Years of Executive Assistant Experience: Proven track record of providing high-level support to C-suite executives or partners in a fast-paced, professional environment.
  • Exceptional Organizational Skills: Ability to prioritize tasks, manage competing demands, and maintain attention to detail while meeting tight deadlines.
  • Excellent Communication Skills: Clear and professional communication skills, both verbal and written, with the ability to interact effectively with internal and external stakeholders.
  • Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools. Experience with calendar management systems and travel booking platforms is a plus.
  • Discretion and Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain confidentiality at all times.


Why Join Us:


As an Executive Assistant at our firm, you will have the opportunity to work closely with a respected partner and play a pivotal role in their success. You will be part of a collaborative and supportive team environment where your contributions are valued and recognized.

This is a full-time position requiring 5 days in the office and 40 hours per week. If you are a proactive, detail-oriented professional with a passion for supporting executives and thrive in a fast-paced environment, we want to hear from you In return you will be treated with the utmost respect, offered an incredible base, bonus and immediate benefits. Full onboarding and training provided.


Interested candidates are asked to send their resume to Maxine Crocker at mcrocker@optionscs.com


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