Administrative Assistant

2 weeks ago

Toronto, Canada The Coca-Cola Company Full time

**What You’ll Do for Us**
- Maintain various departmental database systems and lists.
- Create and enter data into spreadsheets including tracking of budgets.
- Create and handle presentations, complex reports, confidential correspondence, and files.
- Interface with customers, vendors, agencies and maintain internal and external relationships.
- Coordinate meetings and travel arrangements and maintain department calendar.
- Process purchase cards, expense reports and invoices.
- Administer programs, projects and or processes specific to the operating unit served, including working with and providing direction to project manager(s)/contractor(s).
- The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.
- Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
- Submit deal sheets in portal.
- Prep and process settlement forms
- Payroll processing and reporting corresponding with associates and relevant parties to resolve payroll issues and managing time and attendance calibration with managers to ensure accuracy.

**Qualification**s** **& Requirements**
- High School and some college preferred in Business, Communications, or similar field is ideal.
- 2 years of experience in a high-level support role preferred.
- Must possess proven ability to be a resourceful problem-solver.
- Experience in coordinating projects.
- Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook
- Strong attention to detail, interpersonal, and communication skills are needed.
- Excellent time management and organizational skills to meet deadlines are needed.
- Experience scheduling travel arrangements and schedule for management
- Support experience in a professional services, sales, or marketing environment
- Experience successfully creating and/or modifying processes.

**What We Can Do** **For** **You**
- ** Iconic & Innovative Brands**:Our portfolio represents over 250 products with some of the most popular brands in the world, including Coca-Cola, Simply, Fairlife & Topo Chico.
- ** Expansive & Diverse Customers**:We work with a diversified group of customers which range from retail & grocery outlets, theme parks, movie theatres, restaurants, and many more each day.
- Coca-Cola Limited is committed to creating a diverse and inclusive workforce. We have a number of programs and policies in place to support this goal. If you require a disability-related accommodation in order to participate in the recruitment process, please contact our HR Shared Service team by calling 1-877-677-6774. Coca-Cola Limited will consult with all applicants with a disability who request accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicants individual accessibility needs._

**Skills**

Executive Support; Purchase Orders; Microsoft Office; Communication; Microsoft SharePoint; English Grammar; Payroll; Processing Expense Reports; Office Administration; Database Management; Travel Coordination; Data Collections; Computer Applications
**Our Purpose and Growth Culture**:
We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors - curious, empowered, inclusive and agile - and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.

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