Administrative Assistant to Director, Digital and

4 weeks ago

Halifax, Canada IWK Health Centre Full time

**Company**: IWK Health**:
**Req ID**:182431
**Department/Program**:Digital and Client Services, Digital and Client Services
**Location**: Halifax
**Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s)
**Start Date**: ASAP
**Union Status**: Non-union, Management/Non Union Bargaining Unit
**Compensation**: $23.7832**:

- **$29.729 /hour
**Closing Date**: 16 June 2024 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families, and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
Reporting to the Director, Digital and Client Services, the Administrative Assistant is responsible for providing confidential and comprehensive administrative and project support by effectively coordinating the day-to-day operation of the Director as well as assisting the managers within the portfolio, as required. Managers within the portfolio include the Manager, Clinical Engineering; Manager, Environmental Services and Sustainability; Manager, Food Services, Clinical Nutrition, and Business Development; Manager, Information Technology and Telecommunications; as well as the Project Manager. The position coordinates all administrative activities, establishes administrative procedures and guidelines, and acts as a liaison with the administrative assistants within the portfolio and across IWK Health. This position provides additional support to committees or working groups as assigned, as well as supports other members of the Digital and Client Services department as required. This role works with the Director and Managers in the coordination and approval of documents including financial and legal documents while ensuring proper policies are adhered to. This role also assists in the procurement of technology and equipment, which includes submitting purchase requisitions through SAP.

**Key Responsibilities**
- Communications support and coordination within a virtual/hybrid working arrangement
- Coordinates and schedules appointments/meetings and assembles/prepares background material upon request
- Provides administrative support for the Human Resource needs of the unit including posting positions, completing paperwork, checking references, arranging interviews, assisting with onboarding, coordination of performance management reviews and attendance management
- May enter payroll information into the respective time system and assist with the collection of direct report timecards
- Provides project support in relation to assisting with research, assisting in preparing reports, and presentations, as required
- Provides administrative support in relation to the Board of Director and Board of Director sub-committee meeting reports and other reports and presentations as required
- Provides administrative support for team meetings, committees, or working groups as required; takes meeting notes/minutes and coordinates logistics for meetings, including appointments, room bookings, and virtual technological requirements
- Oversight of the Digital and Client Services content on the intranet, policy website, and other team documents
- Coordinates Director and Managers approval of various documents, invoices, etc
- Reviews and drafts correspondence, determining the priority of the communication, bringing to Director and Managers attention issues of particular relevance or urgency. Redirects material to appropriate departmental officials for draft preparation or response. Maintains a follow-up system to ensure redirected requests have been handled
- Demonstrate excellent relationship management and a superior customer service focus as the first point of contact from internal and external stakeholders and partners
- Establishes and maintains a variety of information systems, including document filing, policy/procedure/record keeping, data collection, and retention systems to ensure efficient storage and retrieval of materials
- Ensures appropriate schedule of policy and procedure review is undertaken

**Other Responsibilities**:

- Arranges travel/accommodations, coordinates expense reports, and performs other administrative duties as requested
- Manages general office operations (supplies, equipment maintenance, environmental services, etc.) as required
- Reviews monthly departmental financial reports and repor

  • Administrative Assistant to Director, Digital and

    2 weeks ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    Company:IWK Health**:Req ID:182431Department/Program:Digital and Client Services, Digital and Client ServicesLocation: HalifaxType of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)Start Date:ASAPUnion Status: Non-union, Management/Non Union Bargaining UnitCompensation: $23.7832**:- **$29.729 /hourClosing Date: 16 June 2024 (Applications are...

  • Administrative Assistant to Director, Digital and Client Services

    3 weeks ago

    Halifax, Canada Nova Scotia Health and IWK Health Full time

    Click here to apply as an internal applicant.Company: IWK HealthReq ID: 182431 Department/Program: Digital and Client Services, Digital and Client Services Location: Halifax  Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Start Date: ASAPUnion Status: Non-union, Management/Non Union Bargaining UnitCompensation: $23.7832 -...

  • Administrative Assistant to Director, Digital and Client Services

    2 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time

    Click here to apply as an internal applicant.Company: IWK HealthReq ID: 182431 Department/Program: Digital and Client Services, Digital and Client Services Location: Halifax Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Start Date: ASAPUnion Status: Non-union, Management/Non Union Bargaining UnitCompensation: $ - $29.729 /hourClosing...

  • Administrative Assistant to Director, Digital and Client Services

    4 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    Company : IWK Health Req ID: Department/Program: Digital and Client Services , Digital and Client Services Location: Halifax Type of Employment: Permanent Hourly FT ( % FTE) x 1 position(s) Start Date: ASAP Union Status: Non-union , Management/Non...

  • Imit Director, Digital Solutions

    3 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:151580** **Company: Nova Scotia Health** **Location**:Provincial** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:IMIT Digital Solutions** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x 1 position(s)** **Status: MGMT/NON-Union** **Management/Non Union** Position** **Posting Closing...

  • Administrative Assistant to the Director

    2 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the Opportunity The Administrative Assistant is responsible for providing comprehensive administrative support to the Director(s) and Medical Co-Lead by effectively coordinating the day-to-day operation of the Director's/Medical Co-Leads office. The position coordinates all administrative activities, establishes administrative procedures and...

  • Administrative Assistant to Director

    4 days ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:174467** **Company: Nova Scotia Health** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:OPCZ Orthopaedic Assessment** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:27-Feb-24** Nova Scotia...

  • Administrative Assistant

    3 weeks ago

    Halifax, Canada Hearing and Speech Nova Scotia Full time

    **Hearing and Speech Nova Scotia** **Administrative Assistant (AA0124)** **Permanent, Full Time** **Non-Union Position** **Halifax, NS** **Start Date: ASAP** **End Date: N/A** **About Hearing & Speech Nova Scotia**: Hearing and Speech Nova Scotia (HSNS), established under the N.S. Society’s Act in 1963 provides audiology services to Nova Scotians of all...

  • Administrative Assistant to the Director

    2 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time

    Req ID: 181072Company: Nova Scotia HealthLocation: Provincial Zone, Flexible within the ProvinceDepartment: CANC Strat-Stabilize Oncology-CNSType of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)Status: Management/Non Union PositionPosting Closing Date: 10-Jun-24Nova Scotia Health is the largest provider of health services in Nova Scotia, with...

  • Administrative Assistant to The Director

    2 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:180548**Company: Nova Scotia HealthLocation:Central Zone, Halifax Infirmary Robie Street Entrance - QEII**Department:OPCZ Clinical Transformation**Type of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)Status:Management/Non Union Position**Posting Closing Date:6-Jun-24**Nova Scotia Health is the largest provider of health services in Nova...

  • Administrative Assistant to the Director

    4 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 180548 Company: Nova Scotia Health Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII Department: OPCZ Clinical Transformation Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Status: Management/Non Union Position Posting Closing Date: 6-Jun-24 Nova Scotia Health is the largest provider of health services in...

  • Administrative Assistant to Director, People

    4 days ago

    Halifax, Canada IWK Health Centre Full time

    **Company**: IWK Health**: **Req ID**:182080 **Department/Program**:People & Organization Development, People and Organization Development **Location**: Halifax **Type of Employment**:Temporary Hourly FT short-assignment (100% FTE) up to 6 months x 1 position(s) **Start Date**: ASAP **Union Status**: Non-union, Management/Non Union Bargaining...

  • Administrative Assistant to The Director

    2 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:180548** **Company: Nova Scotia Health** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:OPCZ Clinical Transformation** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:6-Jun-24** Nova Scotia...

  • Administrative Assistant to Director

    3 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:173588** **Company: Nova Scotia Health** **Location**:Central** Zone, **Joseph Howe Centre** **Department**:CC Dir Continuing Care CZ** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:31-Jan-24** Nova Scotia Health is the largest provider...

  • Administrative Assistant to the Director

    4 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    About the Opportunity The Administrative Assistant is responsible for providing comprehensive administrative support to the Director(s) and Medical Co-Lead by effectively coordinating the day-to-day operation of the Director’s/Medical Co-Leads office. The position coordinates all administrative activities, establishes administrative procedures and...

  • Administrative Assistant to The Director

    2 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:181072** **Company: Nova Scotia Health** **Location**:Provincial** Zone, **Flexible within the Province** **Department**:CANC Strat-Stabilize Oncology-CNS** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:10-Jun-24** Nova Scotia Health is...

  • Administration and Finance Assistant

    7 days ago

    Halifax, Canada MEOPAR: Marine Environmental Observation, Prediction and Response Network Full time

    **Administrative and Financial Assistant (Full-time)** The Marine Environmental Observation, Prediction & Response Network (MEOPAR) is looking for an Administrative and Financial Assistant to join our team of Administrative Centre staff. Our office is located in the Steele Ocean Sciences Building, Dalhousie University, Halifax, Nova Scotia, and our team...

  • Administrative Assistant to Director, People

    4 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Create Alert Administrative Assistant to Director, People & Organization Development Req ID: 182080  Department/Program: People & Organization Development , People and Organization Development  Location:  ...

  • Administrative Assistant to Director, People

    4 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Create Alert Administrative Assistant to Director, People & Organization Development Req ID: 182080  Department/Program: People & Organization Development , People and Organization Development  Location:  ...

  • Intermediate Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Lion's Roar Full time

    Lion's Roar Foundation is looking for an Intermediate Administrative Assistant.As our Intermediate Administrative Assistant you will:Support the Foundation's board of directors by scheduling in-person and virtual meetings; attending meetings to document discussions and decisions; ensuring meeting materials are produced and distributed as required, and...