Its Executive Administrative Assistant

3 weeks ago

Ottawa, Canada Maplesoft Group Full time

Maplesoft Group is currently seeking a ITS Executive Administrative Assistant Resource for our Federal Government client.

The following responsibilities are associated with the “Statement of Work” but are not limited to:
Primary Responsibilities
- Provide primary administrative support to ITS Leadership Team members
- Prioritize, support, and manage inboxes and calendars for senior management (schedule, move, shift

meetings, etc.)
- Track deliverables and due dates by adding reminders in calendars, bringing items up during regular

touch bases, or blocking time in leaders’ calendar to complete tasks
- Coordinate travel arrangements and support leaders with the process for expense claims
- Coordinate with caterers to provide refreshments for meetings
- Assist with onboarding new team members in the department
- Participate in departmental projects and initiatives and suggest process improvements
- Other related activities and deliverables, as required

Required Qualifications & Skills

The Consultant should have the following qualifications and skills:

- Post-Secondary certificate in business administration or a related field
- A minimum of two (2) years of relevant work experience with administrative support
- Demonstrated ability to work independently, prioritize, and switch between multiple tasks as needed with

strong attention to detail to deliver high priority items quickly
- Strong organizational skills and demonstrated ability to manage multiple stakeholders’ requests
- Demonstrated ability to adapt to different clients’ needs
- Demonstrated ability to communicate effectively in both official languages and in writing, at all levels of

an organization

Additional Qualifications

The following will also be considered:

- Demonstrated knowledge of Microsoft SharePoint

Maplesoft Group prides itself on its distinct corporate culture and recognizes that success is a direct reflection of our most valuable asset - our people. Therefore, attitude and ambition are key personality traits we seek out, along with skill and aptitude, in potential employees.

All employment decisions are made based on business needs, job requirements, and individual qualifications.

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