Accounting Clerk

3 weeks ago

Victoria, Canada City of Victoria Full time

**Competition #22/123C**
**Internal/External Posting**
**Closing date: January 24, 2023**

**Accounting Clerk**:
**(Continuous)**
**Finance Department**

The Accounting Clerk is a collaborative role that is responsible for reviewing and approving daily cash collection transactions for various departments at the City of Victoria. The focus of this position will be on responding to a high volume of customer inquiries related to business licensing, dog licencing, cash collection and property tax. In addition, this position will be responsible for administration and accounts receivable for business licensing, dog licencing, and related reconciliations and adjustments.

**POSITION FUNCTION**
Participate in the work of the Accounting and Revenue Divisions. Perform administrative and accounting functions relating to cash collection, business licence and dog licence systems.

**KEY DUTIES**
- Assist the Financial Analysts in processing accounting transactions, maintaining the land system modules, preparing analysis and financial reports.
- Preparation of various reconciliations, creating, and maintaining spreadsheets and data, preparing and ensuring for accuracy financial reports and preparing journal vouchers, processing cash journals, adjustments and payments, reconciling general ledger accounts and distributing month end financial reports.
- Prepare and process invoices to outside agencies and the public for City services including property taxes, utilities and business licences and sidewalk cafés.
- Maintain system configurations, calculate penalties, complete invoices and follow up on overdue business licence, dog licence and sidewalk café accounts.
- Review cash collection documentation; verifying and positing cash sheets from various City locations to the Point of Sale system and the general ledger, resolving discrepancies as required.
- Participate in accounts payable functions such as administering the purchase card program, weekly cheque and electronic funds transfer payments and processing invoices.
- Processing accounts receivable; assisting in payroll and benefits processing.
- Interpret and explain applicable bylaws, statutes, regulations and financial procedures to the public, staff, department clients and outside agencies, other local governments, and financial institutions participate in annual budget and year end accounting procedures and reporting; participate on corporate financial projects and committees related to the implementation and improvement of business processes and financial systems as required.
- Perform related duties where qualified.

**INDEPENDENCE**
Work is performed according to established policies and procedures or is assigned by supervisor.
Work is reviewed through discussions with supervisor.
Issues such as deviations from policy and established procedures, and major budget variances are discussed with supervisor with recommendations.

**WORKING CONDITIONS**
**Physical Effort**:Touch keying on a calculator. (often)
Sit with arms unsupported while keyboarding. (occasional)

**Mental Effort**:
Meet accounting and project deadlines. (often)
Long periods of intense concentration while performing reconciliations and analyses. (often)

**Visual/Auditory Effort**:
Focus on a variety of source data and computer for short periods. (frequent)

**Work Environment**:
Office.

**KEY SKILLS AND ABILITIES**
- Organize and prioritize work.
- Working level operation of current City specialty financial software.
- Interpret related policies and regulations.
- Provide technical guidance and advice to user departments.
- Maintain accurate records.
- Establish and maintain effective working relationships.
- Deal effectively with the public and outside agencies.
- Communicate effectively verbally and in writing.

**QUALIFICATIONS**
**Formal Education, Training and Occupational Certification**:

- High school graduation.
- Completion of a second-year equivalency of CPA, CPA-CA, CPA-CGA, CPA-CMA (2 years)

**Experience**:

- 2 years of related experience in computerized accounting or an equivalent combination of education and experience.

**OTHER**:
May be requested to substitute in a more senior position.

**Work schedule: Monday - Friday, 35 hour work week**
**Location: City Hall, no remote work available at this time**
**$38.37 per hour, Pay Grade 10**
**Job Code #4257**
**This is a CUPE Local 50 Position**

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience : 2 years to less than 3 years

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