Executive Assistant

6 months ago

Montréal, Canada Analysis Group, Inc. Full time

Overview:
Make an impact at Analysis Group, where we provide our clients with thoughtful, pragmatic solutions to their most challenging business and litigation problems. Analysis Group is one of the largest private economics consulting firms, with more than 1,000 professionals across 14 offices in North America, Europe, and Asia. Since 1981, we have provided expertise in economics, finance, health care analytics, and strategy to top law firms, Fortune Global 500 companies, and government agencies worldwide. Our internal experts, together with our network of affiliated experts from academia, industry, and government, offer our clients exceptional breadth and depth of expertise.

The Executive Assistant (EA) works closely with Partners to provide superior administrative and case related support. The EA collaborates with members of the Office Administration & Operations team (OA&O) and provides backup support as needed.

**Essential Job Functions and Responsibilities**:

- ** Executive Support** - Provides executive-level and case support to the Partners. Adapts to Partner work style and champions EA best practices.
- **Calendar Management** - Manages and maintains Partner calendars; schedules and coordinates internal and external meetings.
- ** Meeting and Event Support** - Ensures conference rooms and other needed resources are coordinated. Assists in preparing agendas, presentations, and related correspondence for meetings, prepares background briefings, and note taking.
- ** Expense Reimbursement** - Expense report processing and oversight on behalf of Partner.
- ** Contacts Management -** Maintains Partner contact information both business and personal.
- ** File Maintenance -** Paper and electronic filings.
- Special projects as requested.

**Core Behaviors**:

- ** Team Player** - Actively supports team goals, provides back‐up support when needed and is collaborative, collegial, and approachable to OA&O peers. Extends the same high-level service levels to the Partners and colleagues throughout the firm.
- ** Adaptable** - Demonstrates flexibility and commitment in the face of change and delivers the best outcome for the firm. Ability to work independently while at the same time work effectively in a collaborative structure.
- ** Client Service Oriented -** Serves as an approachable, helpful extension of the Partners at all times. Extends the same level of commitment, flexibility, and client service to all colleagues throughout the firm.
- ** Trustworthy -** Can be entrusted with confidential information and has a reputation for demonstrating integrity and commitment, maintaining discretion at all times.
- ** Anticipatory** - Demonstrates the ability to foresee problems and proactively brainstorm potential solutions.

**Core Skills**:

- ** Organizational** - Consistent task and time management skills.
- ** Communication -** Excellent and clear communication skills, both written and oral.
- ** Professional Development -** Actively seeks to understand own strengths and development opportunities. Proactively seeks, accepts, and implements feedback for self-development to improve performance.

**Qualifications**:

- Bachelor’s degree preferred.
- Minimum of 5 years of substantive relevant experience required.
- Fluency in both French and English required.
- Prior experience in the professional services industry preferred.
- Prior experience supporting multiple senior level executives preferred.
- Advanced PC capability (M365: Outlook, Word, Excel, PowerPoint, OneNote, Teams) preferred.
- An inclusive and growth-oriented mindset, strong interpersonal skills, and an ability to work across differences.

Analysis Group embraces diversity and equal opportunity in a deep and meaningful way. We are committed to building teams that represent a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Faites une différence en rejoignant Groupe d’analyse, une entreprise qui propose à ses client(e)s des solutions réfléchies et pragmatiques à leurs problèmes les plus complexes en matière de commerce et de litige. Groupe d’analyse est l’une des plus grandes sociétés de conseil en économie, avec plus de 1 000 professionnel(le)s réparti(e)s dans 14 bureaux en Amérique du Nord, en Europe et en Asie. Depuis 1981, nous fournissons une expertise en analyse et en stratégie dans les domaines de l’économie, de la finance et de la santé à des cabinets d’avocat(e)s de premier ordre, des entreprises du Fortune Global 500 et des organismes gouvernementaux du monde entier. Nos expert(e)s internes, ainsi que notre réseau d’expert(e)s affilié(e)s issu(e)s du milieu universitaire, de l’industrie et de la fonction publique, offrent à notre clientèle un champ d’expertise exceptionnel.

L’adjoint(e) de direction (AD) travaille en proche collaboration avec les associé(e)s afin de leur fournir un soutien de qualité dans le cadre des projets et dans c

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