Executive Assistant
5 months ago
A career as an Executive Assistant in the National Bank Investment (NBI) team means acting as an expert in supporting three NBI portfolio management units, namely the Office of the Chief Investment Officer (CIO), the Investment Solutions and Business Strategy team (SISA) as well as that of the Head of Investment Risk and Execution (CORE).
It is through your excellent sense of organization, your skills with different IT tools as well as your thirst for learning that you will optimize time and help your team meet its current and future objectives.
**Your job**:
- Organize the agenda of the two VPs, coordinate their appointments and coordinate the logistics of meetings and business trips for the entire unit and propose improvements.
- Interpret requests sent to your manager by identifying the needs of the stakeholders and take action in some cases.
- Engaging primarily with executives with whom your manager collaborates, providing information or referring to the right people.
- Take charge of the administrative management of team human resources files as well as the logistics of IT requests.
- Monitor invoices, budgets and any accounting issues
- Drafting, revising or improving letters and documents of a complex nature and preparing or improving layout of presentations in French and/or English.
- Acting as a resource person for the sector.
- Keeping informed of all new developments for the sector and keeping abreast of all developments in the sector.
**Your team**:
In the National Investment Banking sector, you'll be part of a great team that stands out for its collaborative and supportive environment.The teams work at the National Bank Tower, 800 St-Jacques, Montreal.
Our training programs are based on learning by doing, so you can master your job. Customized training content is available to support your ongoing learning. Access to colleagues with different expertise, experience and profiles will enrich your development in every way.
**Prerequisites**:
- Completion of a three-year Diploma of Collegial Studies related to the sector of activity and 3-5 years' relevant experience.
- Relevant experience as an executive assistant
- Good sense of initiative and ability to adapt quickly. Follow up files rigorously, independently, and proactively.
- Experience of managing a large group of employees.
- Ability to deal with urgent situations and to manage several situations at the same time.
- Proficiency in Office Suite and DocuSign
- Excellent knowledge of French and English grammar, both oral and written, to interact with partners outside of Quebec.
**Your benefits** In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family.
- Health and wellness program, including many options;
- Flexible group insurance
- Generous pension plan
- Employee Share Ownership Plan
- Employee and Family Assistance Program
- Preferential banking services
- Initiatives promoting community involvement
- Telemedicine service
- Virtual sleep clinic
These are a few of the benefits available to you. We have an offer that keeps up with trends as well as your needs and those of your family. Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We actively listen to employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication is encouraged.
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