Admin Assistant Physician Mobility Program Admin

3 months ago


Toronto, Canada Unity Health Toronto Full time

The Administrative Assistant
- Physician formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant-Physician coordinates daily activities of the physician¿s office/clinic and ensures smooth functioning of the physician¿s practice, while providing professional and caring service to the patients.

DUTIES & RESPONSIBILITIES

Organizing physician¿s schedule

Answering, screening, and transferring phone calls

Maintaining patient confidentiality

Creating/maintaining efficient filing systems for clinical/research/education/administrative matters

Maintaining an updated database of appointments, diagnoses and disposition decisions

Typing and providing assistance with the preparation of research documents, medical legal reports, CVs

Accurate handling and preparation, submission and reconciliation of OHIP billing procedures

Overseeing of accounts receivable and payable functions for physicians

Managing research and education accounts

Providing basic office management and organization, maintaining an updated inventory or supplies and equipment

Booking travel and hotel arrangements, meeting rooms, and catering as required

Accurate transcription for correspondence for physician¿s office (e.g. dictatyping, editing)

Preparing and submitting requests for surgical/OR bookings

Managing physician¿s clinic appointments to ensure a well-organized clinic

QUALIFICATIONS:
Responsible, efficient, personable, and motivated individual who is a graduate of a recognized Medical Administration program, or equivalent experience

Successful completion of a Medical Terminology certificate

Proficient computer skills with advanced knowledge of Word, Excel, Adobe, and PowerPoint

Excellent interpersonal and communication skills, with an ability to clarify priorities amongst CLM and physician(s)

Professional and consistent customer service skills
- As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. Please note, if you are extended an offer of employment, _
**_you will be required to provide proof of vaccination in Ontario QR Code format_**:



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