Admin Assistant
5 months ago
The Barlo MS Centre brings together the best of clinical care and research in one setting. The team provides exceptional, patient-centered care in a collaborative and integrated manner. An inter-disciplinary team of neurologists, nurses, pharmacists, social workers, neuropsychologists, physiotherapists, occupational therapists, speech therapists, neuropsychiatrists, physiatrists, and administrative staff support our Centre. The Multiple Sclerosis (MS) Clinic is part of the Mobility Program at St. Michael's Hospital. In addition to its primary focus on the diagnosis and treatment of patients living with MS, the clinic is home to numerous research studies led by innovative clinician scientist staff.
The primary role of the Admin Assistant - Physician is to provide clinical and administrative support to a physician. The Admin Assistant - Physician coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's practice while providing professional and caring service to patients. Administrative work includes, but is not limited to, academic and research support. The Admin Assistant - Physician works within a more complicated environment in that physician and his/her research staff (i.e. coordinators, managers) have a shared relationship with the Admin Assistant - Physician.
RESPONSIBILITIES
- Scheduling patients referred for consultation visits; scheduling physician appointments, monitoring attendance/no show rate, managing disposition decisions post assessment diagnoses;
- Answering, screening, and transferring phone calls
- Registering patient visits, creating and updating patient charts;
- Tracking required test results, follow ups of diagnoses;
- Preparing and distributing surgical documents as appropriate;
- Liaising and coordinating services with internal and external care team to provide seamless service for patients.
- Providing excellent customer service;
- Maintaining patient confidentiality;
- Effectively prioritizing work and facilitating clarification of priorities with physician/CLM/manager, where required;
- Creating and maintaining an efficient filing system for active, pending, and processed referral, including tracking;
- Referral management according to corporate standards;
- Maintaining an updated database of appointments, diagnoses, and disposition decisions;
- Creation and maintenance of patient files;
- Preparing all IT, telecommunication, and maintenance requests for the office;
- Attending meetings: taking and typing of meeting minutes, general meeting set up and preparation including booking and follow up.
- Assisting in the development and implementation of new projects; organizing and coordinating multiple research projects including: monitoring of budgets, overseeing staffing activities;
- Accurate handling and preparation of OHIP billing procedures;
- Overseeing of accounts receivable and payable functions for physicians;
- Providing basic office management and organization, maintaining an updated inventory or supplies and equipment;
- Booking travel and hotel arrangements, meeting rooms, and catering;
- Assisting with academic/teaching responsibilities and coordinating learner's schedules, communication to appropriate areas
- i.e. Clinic/OR, support for University of Toronto academic responsibilities;
- Enter data for statistics as per physician office requirements for office/clinic/research/teaching/resume/quality improvement/financials.
- Performs cross functional and other duties as assigned and/or requested.
QUALIFICATONS
- Graduate of a recognized Office Administration or Medical Secretarial program, or equivalent experience;
- Must have medical terminology certificate;
- Excellent interpersonal and communication skills;
- Professional and consistent customer service skills.
This is a 6-month contract.
-
Admin Assistant/receptionist
4 months ago
Toronto, Canada Chess'n Math Association Full timeWanted**:Full-time** admin assistant for Chess n' Math & Strategy Games on the Danforth. Office admin & store sales. **Mon - Fri: 10 - 6 pm** **Tue - Sat: 10 - 6pm** Knowledge of board games/chess is an advantage. Schedule: - Day shift - Weekend availability Ability to commute/relocate: - Toronto, ON: reliably commute or plan to relocate before...
-
Admin Assistant
4 months ago
Toronto, Canada ALSTOM Full timeReq ID:431331 Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility...
-
Warehouse Admin Assistant
5 months ago
Toronto, Canada Fairweather Full time**Fairweather** is one of Canada’s leading women's fashion retailers carrying a wide selection of fashionable women's clothing, with over 100 stores from coast to coast. We’re always looking for a variety of talented, great, hardworking, passionate people for our in-store, store operations and head office. Whether you’re a graduate ready to start your...
-
Receptionist and Admin Assistant
19 hours ago
Toronto, Canada Randstad Canada Full timeLooking for an experienced Receptionist and Admin Assistant for a large company located in Downtown Toronto. Do you want to be a part of a team which is globally recognized? Are you a well polished professional who has great communication skills? If you think you are a potential candidate, please APPLLY NOW!Advantages-Two weeks contract-Might get...
-
Pt Admin Assistant
5 months ago
Toronto, Canada Andalusia Speech Therapy Inc. Full timeAndalusia Speech Therapy is hiring a **permanent PT Admin Assistant** with the possibility of a fully remote position or a hybrid model. **About Us** Andalusia Speech Therapy is founded by a woman of color and encourages diversity and inclusivity in all its practices. The clinic operates in multiple cities across Ontario and British Columbia, offers online...
-
Admin and Operations Assistant
3 weeks ago
Toronto, Canada Creospark Consulting Services Inc. Full time**Job Title**:Admin and Operations Assistant **Location**: Remote (with occasional travel to company offices as needed) **Department**: Operations **Reports To**: Director of People Operations At Creospark, we empower businesses to work their way, whether in a physical office or the cloud. We believe that digital transformation is essential for...
-
Accounting & Admin Assistant
5 months ago
Toronto, Canada Glorious Accounting & Financial Services Inc. Full timeImmediately looking for accounting assistant position Previous experience in accounting and bookkeeping is asset. Office admin work Good level of writing and communication skills. Enter invoices with accuracy. Reception desk duties. Reconcile banks and other accounts Manage accounts payable and accounts receivable Prepare monthly, quarterly, annual...
-
Admin Assistant
5 months ago
Toronto, Canada Enoch Consulting Group Full timeEnoch Consulting Group is a company serving thousands of international students and new immigrant families to start their new lives in Canada. Due to the increasing workloads and company development needs, we are hiring General Admin Assistant to join our team. **Position Summary** The general administrative assistant performs tasks as necessary to support...
-
Admin Assistant
5 months ago
Toronto, Canada Enoch Consulting Group Full timeEnoch Consulting Group is a company serving thousands of international students and new immigrant families to start their new lives in Canada. Due to the increasing workloads and company development needs, we are hiring General Admin Assistant to join our team. **Position Summary** The general administrative assistant performs tasks as necessary to support...
-
Admin Assistant
5 months ago
Toronto, Canada Enoch Consulting Group Full timeEnoch Consulting Group is a company serving thousands of international students and new immigrant families to start their new lives in Canada. Due to the increasing workloads and company development needs, we are hiring General Admin Assistant to join our team. **Position Summary** The general administrative assistant performs tasks as necessary to support...
-
Admin Assistant
4 months ago
Toronto, Canada Enoch Consulting Group Full timeEnoch Consulting Group is a company serving thousands of international students and new immigrant families to start their new lives in Canada. Due to the increasing workloads and company development needs, we are hiring General Admin Assistant to join our team. **Position Summary** The general administrative assistant performs tasks as necessary to support...
-
Pt Admin Assistant
5 months ago
Toronto, Canada Andalusia Speech Therapy Inc. Full timeAndalusia Speech Therapy is hiring a PT Admin Assistant with the possibility of a fully remote position or a hybrid model of partial in-person (1200 Markham Road, Scarborough) with partial remote. **About Us** Andalusia Speech Therapy is founded by a woman of color and encourages diversity and inclusivity in all its practices. The clinic operates in...
-
Admin Assistant
5 months ago
Toronto, Canada Enoch Consulting Group Full timeEnoch Consulting Group is a company serving thousands of international students and new immigrant families to start their new lives in Canada. Due to the increasing workloads and company development needs, we are hiring General Admin Assistant to join our team. **Position Summary** The general administrative assistant performs tasks as necessary to support...
-
Admin Assistant
5 months ago
Toronto, Canada Enoch Consulting Group Full timeEnoch Consulting Group is a company serving thousands of international students and new immigrant families to start their new lives in Canada. Due to the increasing workloads and company development needs, we are hiring General Admin Assistant to join our team. **Position Summary** The general administrative assistant performs tasks as necessary to support...
-
Warehouse Admin Assistant
5 months ago
Toronto, Canada Fairweather Full time**Fairweather** is one of Canada’s leading women's fashion retailers carrying a wide selection of fashionable women's clothing, with over 100 stores from coast to coast. We’re always looking for a variety of talented, great, hardworking, passionate people for our in-store, store operations and head office. Whether you’re a graduate ready to start your...
-
Warehouse Admin Assistant
5 months ago
Toronto, Canada Fairweather Full time**Fairweather** is one of Canada’s leading women's fashion retailers carrying a wide selection of fashionable women's clothing, with over 100 stores from coast to coast. We’re always looking for a variety of talented, great, hardworking, passionate people for our in-store, store operations and head office. Whether you’re a graduate ready to start your...
-
Warehouse Admin Assistant
5 months ago
Toronto, Canada Fairweather Full time**Fairweather** is one of Canada’s leading women's fashion retailers carrying a wide selection of fashionable women's clothing, with over 100 stores from coast to coast. We’re always looking for a variety of talented, great, hardworking, passionate people for our in-store, store operations and head office. Whether you’re a graduate ready to start your...
-
Admin Assistant Physician Respirology
7 months ago
Toronto, Canada Unity Health Toronto Full timeThe Admin Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Admin Assistant coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's practice, while providing professional and caring...
-
Admin & HR Assistant
5 months ago
Toronto, Canada Shulman & Partners LLP Full time**The Role**: **Key Responsibilities**: - Assist in scheduling meetings, appointments, and maintaining calendars. - Prepare and maintain office documents, reports, and spreadsheets. - Coordinate office supplies and equipment maintenance. - Assist in the recruitment process by posting job openings, reviewing resumes, and scheduling interviews. - Facilitate...
-
Sfdc Admin
5 months ago
Toronto, Canada Hashmap Full time**Req ID**:268668 We are currently seeking a SFDC Admin to join our team in Toronto, Ontario (CA-ON), Canada (CA). "Why the Role Is Important: Our Salesforce Administrators are fundamental to ensuring the digital technology and related services that NTT DATA builds for our clients are valuable, intuitive, and impactful. The work of Salesforce...